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To view a Regulation scroll down and select below:
000 Foundations
and Basic Commitments
006-1
Prayer at School Functions
030-1
Standards for Accrediting Schools in Virginia
030-2
Accreditation: Southern Association of Colleges and Schools (SACS CASI) District
Accreditation Process
041-1
Criteria for Determining Appropriateness of Controversial Issues and Procedures
for the Treatment of Controversial Issues Introduced Spontaneously
044-1
Academic Freedom for Teachers
050-1
Daily Observance of One Minute of Silence
051-1
Dedications
052.01-1
Pledge of Allegiance to the Flag
052.02-1
Playing of the National Anthem
060-1
Section 504 Student Grievance Procedures
060-2
Non-Discrimination Against Students on the Basis of Disability
060-5
Communication of Nondiscrimination Statement
063-1
Non-discrimination (Title IX)
100 School Board Governance
and Operations
114-1
Conflict of Interest
115-1
Compensation
123.02-1
Clerk and Deputy Clerk
133-1
Procedures for Citizen Communications with the School Board
137-1
Polling of the School Board
140-1
Formulation and Adoption of Policy and Regulations
155-1
Charter Schools
157-1
Copyrights
161-1
Board Counsel
170-1
Committee Representation
200 General School Administration
220.03-1
Integrated Planning System
230.01-1
School Advisory Councils
250-1
Policy Communication
261-1
Guidelines for Developing the Annual School Calendar
261-2
Religious Holidays -- Scheduling Tests, Major School Activities
261.02-1
Length of School Day
261.03-1
Length of School Term
262-1
Census of School Population
263-1
Employment of Educational Consultants
264-2
Boundary Planning Process
270-1
School Site Administration
270-2
Designation of Persons to be Temporarily in Charge of School
270-3
School-Based Management
271-1
Animals in the School
271-2 Service
Animals
273.02-1
Interruptions in the School Day
275-1
Wellness Plan
285-1
Employee Relations
285-2
Display of Materials of Employee Groups on Bulletin Boards
292-1
Responsibility and Accountability for Records
292-2
Records Retention Schedules
292-3
Prince William County Public Schools Records Number Coding System
295-1
Computer Systems and Network Services - PWCS Acceptable Use and Internet Safety Policy
295-2
Web Site Development and Implementation
300 Fiscal Management
322-1
Lease Purchase Agreements
322-2
Purchasing - Procurement Card Management
323-1
Budget Transfers Within An Agency Budget
333-1
Seeking, Securing and Managing Public and Private Grants
341-1
Fund-Raising Activities
341-2
Sales of Goods and Services Within the School
342-1
Procedure for Compiling Information per Superintendent's March Average
Daily Membership State Department Report (BA. 0 1 4)
345.01-1
Guidelines for Purchasing, Accounting, and Disposition of Textbooks
346-1
Tuition
346-2
School Based Extensions of the Instructional Program
350-1
Property Capitalization, Useful Lives and Depreciation
350.01-1
Financial Reports to Annual School Plan Advisory Councils
351-1
Reporting, Investigating and Prosecuting Fraud, Embezzlement, and Other Irregularities
352-1
Guidelines for Vocational Services Performed by Students
353.01-1
Supplies Sold in Schools
354.01-1
Management of Student Funds
361-1 Authority and Responsibilities of the Office of Internal Audit
372.04-1
Equipment Purchased for Vocational Education Usage
380-1
Transfer Voucher
381-1
Deadlines for Payment of Bills/Request for Manual Vendor Checks
381-2
End of Fiscal Year Procedures
381.01-2
Reimbursement to Appropriated Funds From Student Activity Fund
382.01-1
Employee Reimbursement
382.01-2
Gift Cards/Certificates
383-1
Petty Cash Fund
384-1
Overpayments to Employees
384-2
Pay Statement and Paycheck Distribution
384-3 Deferred Compensation
385-1
Payroll Deductions
390-1
Division Insurance Coverage/Referral, Discipline, Incident & Injury
(REDII) Reporting System
396-1
Unemployment Compensation - Classified
400 Support Services
401.01-2
Crisis Management Readiness
401.01-3
Security Video Surveillance System - Maintenance
401.01-4
Security Video Surveillance Systems – Access to and Use
of Recorded Images
401.01-5
Playground Safety Program
403-1
Use of Tobacco Products
403.01-1
Safety Patrols
403.03-1
Training of School Personnel in Cardiopulmonary Resuscitation (CPR), Heimlich
Maneuver, and Basic First Aid
403.05-1
(formerly 403-2) Hazard Communication Program
403.08-1
Safety Equipment
403.09-1
Physical Education Safety
403.09-2
Use of Students to Move Dangerous Equipment
403.09-3
Use of Art Materials and Equipment
403.10-1
(formerly 403-3) Hazardous Waste Disposal Procedure & Removal of Excess
Supply
404.04-1
School Closing Due to Hazardous Conditions
404.05-1
Extreme Weather Conditions
404.05-2
Tornado Drills
405.01-1
Access to Buildings
405.02-1
Damage to School Equipment and Property
405.03-1
Security Trailers
407-1
Key Control
408.02-1
Fire Safety
414.02-1
Maintenance Work Order System
414.02-2
Procedure for Obtaining Technical Assistance & Repair of Computer and
Related Equipment
414.03-1
Music Instrument Repair
415-1
Preventive Maintenance
415-2
Annual Building Review
419-1
Grounds Equipment Control
420-1
Replacement of Equipment
420-4
Vehicle Mechanic Tool Subsidy Allowance Program
422-1
Property Classification, Accountability and Responsibility
422-2
Procedures for Ordering Expendable Property From The Warehouse
423-1
Gifts to the School System
424-1
Disposition of Surplus and Unserviceable Property
424.03-1
Removal and Disposal of Centrally Distributed Instructional Materials
424.03-2
Disposal of Instructional Materials - Building Level Instructional Materials
426.01-1
Removal of Equipment from School Board Property
430-1
Responsibilities of the Transportation Department
431-1
Transportation for Eligible Students
431.02-2
Collection and Disbursement of Moneys for Field Trips
432-1
Scheduled Pupil Transportation
433-1
Transportation of Students
433-2
School Bus Safety Programs and Emergency Exit Drills
433.01-1
Qualification Standards for Activity Bus Driver
433.06-1
Transportation - Special Education
434-1
Providing Buses for Certain Public Agencies
441.01-1
School Board Owned Vehicles
441.01-2
Taxable Use of School Board Owned Vehicles
443-1
Vehicle Preventative Maintenance and Repair
452-1
Nutritional Integrity
454.02-1
Breakfast Program
461.01-1
Free and Reduced Price Meals
462-1
Commodity Use and Storage
464-1
Price Structure for Meals and Food Items
464-2 Price of Meals - Payment for Food Purchases
466.01-1
Smoking in the Kitchen
470-1
Purchasing
471.01-1
Telephone Service
471.02-1
Courier Service
474-1
Microfilming - Permanent Retention
475-1
Off-Site Storage - Records for Eventual Destruction
480-1
Information Technology (IT) Steering Committee
483-1
Computer Hardware
485-1
Department of Information Technology - IT Programming Request Procedure
485-2
Lightning Damage to Data Processing Equipment
490-1
Plant Operations
491-1
Cleanliness of Plant
491.01-1
Sanitation Evaluation
491.03-1
Custodial Supply Control
492.02-1
Integrated Pest Management Program
492.03-1
Underground Fuel Storage Tanks
494-1
Energy Conservation
500 Human Resources
501.01-1
Employee Job Descriptions
501.02-1
Role and Responsibility Statement
501.03-1
Background Investigations on Prospective Employees
501.04-1
Fingerprinting of New Employees
501.05-1
Criminal Conviction History of Candidates for Employment
501.06-1
Employee Identification
503.01-1
Procedures to Follow If a Specific Recommendation for Professional Services
Is Requested
503.03-1
Solicitation and Selling
503.02-1
Code of Conduct
504-1
Drug-Free and Alcohol-Free Work Place
504-2
Drug and Alcohol Testing
505.01-1
Employee's Central
Office Human Resources File (Personnel File)
505.02-1
Release of Confidential Information
505.03-1
Review of Human Resources Files
505.03-2
Review of Inactive Human Resources Files
506.01-1
Benefits and Working Conditions of All Employees
506.02-1
Employee Recognition
506.03-1
Employee Rights
507.01-1
Sexual Harassment Involving Employees
507-1
Complaint Procedures for Claims of Discrimination in Employment
508.01-1
Procedures for Adjusting Grievances for Certificated Employees
508.02-1 Procedures For Adjusting Grievances For Administrative and Classified Employees
511.01-1
Management and Administrative Employees, Selection
Procedure
511.02-1 Certificated
Personnel -- Staffing
Procedures
511.03-1 Certificated
Employees -- Assignments,
Transfers, Promotions and Reassignments
511.04-1
Certificated Personnel, Selection Procedures
511.05-1 Certificated
Personnel -- Part-Time
Teachers
511.06-1
Summer School Employment--Centralized and Site Based Program
511.07-1
Substitute Teachers
511.08-1
Adult Education Teachers
511.09-1
Criteria and Procedures for the Selection of Activities Directors, Coaches,
Sponsors and Other Pay Assignments
511.09-2 Criteria for the Selection and the Use of Non-Employee
Supplemental Pay Positions
511.10-1
Criteria for the Selection and the Use of Non School Staff Volunteers to
Coach Athletic Teams
511.11-1
Classified Employees, Selection
Procedures
511.12-1 Transfers, Promotions and Reassignment of Classified Personnel
511.13-1
Appointments and Releases
511.14-1
Temporary Personnel
511.15-1
Teaching or Supervising Immediate Family Members
512-1
Recruitmentof Employees
513.01-1 Certificated
Employees -- Licensing
513.01-2
Local Eligibility License
513.02-1 Classified
Personnel -- Certification
and Licensing
514-1
Health Requirements and Medical Examinations
521.01-1 Certificated
Personnel -- Continuing
Contracts
523-1
Position Classification for All Employee Groups
524.01-1
Management - Guidelines for Determining Grades and Salaries
524.01-2
Management
524.02-1
Certificated Personnel - Guidelines for Determining Grades and Salaries
524.03-1
Certificated Personnel - Compensation--Upgrading of Contracts
524.04-1
Classified Personnel - Guidelines for Determining Grades and Salaries
524.05-1
Marketing Education Teacher-Coordinator Adult Compensation
525-1 Certificated
Personnel -- Extra
Duty and Responsibility Pay Program
526-1 Classified
Personnel -- Overtime
and Compensatory Time Provisions
531-1
Insurance Protection
532-1
Workers' Compensation and Injury Leave Benefits
541-1
Holidays
542.01-1
Annual Leave
542.02-1
Sick Leave
542.03-1
Temporary Leave
542.04-1
Civil Leave
542.05-1
Personal Leave
542.06-1
Professional Leave
542.07-1
Military Leave
543-1
Sick Leave Bank for All Employees
544-1
Leave Without Pay
545-1
Benefits
551-1
Orientation Program
552.01-1 Classified
Personnel -- Probationary
Period
554-1
Procedures for Reduction In Force
555.01-1 Certificated
Personnel, Dismissal/Non-renewal
of Contract
555.02-1
Resignation
555.03-1
Retirement - Virginia Retirement System
555.04-1 Classified
Personnel, Dismissal
and Appeal Process
555.05-1
Retirement Opportunity Program
561.01-1 Certificated
Personnel -- Responsibilities
and Duties
561.01-2
Children of Staff in School Division Buildings
561.02-1 Certificated
Personnel -- Class
Size, Work Day, and Responsibilities
561.03-1 Management
-- Work
Day, Meetings, and Responsibilities
561.04-1 Certificated
Personnel -- Cytomegalovirus
561.05-1
Complaints Against Employees Other Than Discrimination or Grievances
562.01-1 Certificated
Personnel -- Planning
Time
563-1 Classified
Personnel -- Work
Week
571-1
Evaluation
571-2
Evaluation of Itinerant Teachers
572-1
Disciplinary Action
572.02-1 Classified
Personnel -- Suspension
572.03-1
Unauthorized Leave
581.01-1
Certificated Personnel -- Inservice Education
581.02-1 Certificated
& Classified Personnel -- Tuition
Reimbursement
591-1
Non-School Employment
592.01-1
Publications
593.01-1
Professional Rights and Privileges
593.02-1
Professional Association Memberships
595-1
Student Teachers and Interns
600 Instruction
600-1
Eleventh Grade Research Writing
600-2
Alternatives to Animal Dissection
601-1
Instructional Objectives
601-2
Standards of Instructional Programs
601-3
Goals and Objectives
602-1
Elementary Instructional Day
602.03-1
Grouping (Elementary)
602.03-2
Grouping (Middle School)
602.03-3
Grouping (Senior High)
602.11-1
Holiday Activities
603-1
Organization of Instructional Program
603-2
High School Program Models for Students with Disabilities
604-1
Instructional Supervision
610.06-1
Program of Studies - Adding Course Offerings
610.06-2
Vocational Enrollment in Course Offerings Other Than at Base School
610.07-1
Deletion of Course Offerings
612-1
Program Evaluation and Research Activities: Research/Surveys/Evaluations
612-2
Innovative Programs
622-1
Testing
630.02-1
Specialty Programs
633.02-1
Substance Abuse Prevention Planned Program
636-1
Attendance and Excuses - Physical Education
637-1
Prince William County Public Schools' K-12 Summer Reading Program
640-1
Senior High Trips and Proms
640-2
Co-curricular and Extracurricular Programs
Standards
for Participation in Athletics, Marching Band, Cheerleading and Drill Team
642-1
Procedures for Planning Instructional Field Trips and Athletic Trips
643-1
Interscholastic Activities and Competition
643.04-1
Interscholastic Activities and Competitions, Middle and Senior High School Music Performance Criteria
646-1 School-Sponsored
Curriculum-Related Student Clubs, Teams, and Organizations
646-2 Equal Access
- Public Secondary Schools, Non-School-Sponsored Student Clubs, Groups
or Organizations – Limited
Open Forum
647-1
Publications
648-1
Intramural and Interscholastic Athletics
648.01-1
Activity Participation on Testing Days - Click here to see exceptions for 2005-06
648-2
Intramural and Scholastic Athletics, Procedures for Prevention of Incidents
Involving Officials at County High School Athletic Events
648-3
Off-Campus Athletic Practice
648-5
Open Gym Activities
648-6
Interscholastic Activities/Athletic Programs
648-7
Sportsmanship
648-8 Behavior Expectations for Coaches
649-1
Standards of Learning Remediation Recovery and Remediation Program
651-1
Guidance and Counseling Services, Elementary, Middle, and High School
651.01-1
Scholarships and/or Financial Aid Assistance
651-2
Confidentiality of Student-Disclosed Information
652-1
School Library Media Program
653-1
Approval of Sensitive and Controversial Materials
653-2
Textbooks: Selection Process for State and Local Textbook Adoptions
653-4
Evaluation and Selection of Instructional Materials
653-6
Materials: Public Access
653-7
The Alignment of State Standards of Learning Review, Curriculum Development/Textbook
Adoption
653-8 Materials: Selection
and Adoption/Distribution Division and Building Level Instructional Materials
- Reconsideration of Challenged Materials
656-1 Strings, Art, Music, and Physical Education Specialists
661-1
Grading - Elementary School
661-2
Classroom Management - Grading, Middle School
661-3
Grading, Senior High School
661.01-1
Computing Grade-Point Average-Senior High School
661.02-1
Parent Conferences (Non-IEP)
661.03-1
Semester Examinations (High School Credit Courses-Middle and High School
Levels)
661.03-2
Guidelines for Preparation of Semester Examinations
661.04-2
Reporting
661.04-3
Interim Reports to Parents
661.04-4
Assignment of Incomplete Grades - Grades 6-12
661.04-5
Procedure for Recording Grades of Students Who Drop a Class During the
School Year - Grades 9-12
661.04-6
Grading Procedure for Special Education Students
661.04-7
Weekly Progress Reports
661.04-8
Analysis and Use of Data on Pupil Achievement
662-1B
Diploma
662-2
Credits for Cooperative Education
662-3
Awarding Carnegie Units for Courses Taught by Special Education Teachers
662-3B
Awarding Standard Units of Credit for Courses Taught by Special Education Teachers to Students Placed by the School Division in Private Schools and Provision of a Prince William County Standard, Modified Standard, or Advanced Diploma
662-4B
Graduation Requirements
662-4C
Locally Awarded Verified Units of Credit
663-1
Homework - Grades 1 - 12
663-2 Reporting/Grading Procedures, Summer Assignments – Advanced Courses – Grades 9-12
664-1
Honor Roll - Grades 9-12
664-2
Honor Roll - Grades 6-8
664-3
National Honor Society - Grades 11 - 12
664-4
National Junior Honor Society - Grades 7-8
664-5
Awards - Academic Letters – Grades 9-12
665-1
Promotion/Retention
673-1
School of Practical Nursing Program
(large
Acrobat file)
680-1
Adult Education
681-1
Alternative Educational Programs
681-2
Student Assistant Program
681-3
Student Lab Assistants in Science
681-4
Student Assistants in Health and Physical Education
681-5
Library Media Student Assistant Program
681-6
Photo Journalism/Yearbook Student Assistant
686-1
The General Education Development (GED) Testing Program
686-2
Individual Student Alternative Education Plan (ISAEP) Program
687-1
Homebound Instruction
687-2
Home-Based Instruction
689-1
Summer School
690-1
Special Education
690-3
Section 504 Identification, Evaluation, Placement, and Hearing Procedures
690-4
ESOL (English for Speakers of Other Languages Program)
700 Students
701-1
Guidelines for Pupil Behavior
711-1 Student Registration and Withdrawal
713-1
Student Exchange Program
715-1
Admission Requirements
715-2
Enrollment and Withdrawal of Students
715-3
Admission of Students From Private Schools/Home Instruction by Parents
715-4
Enrollment of Non-Resident Students
715-5
Disclosure of Child’s Disciplinary and Criminal History Prior to Enrollmentt
718-1
Students Experiencing Homelessness
721-1
School Attendance Areas
722-1
Ages of Attendance
722-2
Home Instruction by Parents
723-1
Age of Entrance
723-2
Verification of Date of Birth
723-4
Tuberculosis Screening Requirements
724-1
Attendance and Excuses
724-3
Release of Students During School Hours
727-1
Full Day Schedule for Students
728-1
Release of Students From Compulsory School Attendance
728-2
Religious Exemptions
731-1
Appeal of Student Matters
733-1
Conduct
733.01-1
Bullying of Students
733-2
Conduct in Athletic Contests
734-1
Dress
735-1
Prohibited Substances
735-2
Smoking/Possession and/or Use of All Tobacco Products
737-1
Searches and Seizures
738-1
Complaint Procedures for Student Claims of Discrimination of Harassment
738-2
Title IX - Access to Education Programs and Activities
738-3
Sexual Harassment of Students
741-1
Corporal Punishment
744-1
Short- and Long-Term Student Suspensions
745-1
Student Expulsions, Readmissions, and Exclusions
745-2
Discipline of Special Education Students
745-4
School Board Disciplinary Committee’s Procedures for Student Expulsion Hearings
751-1
Insurance
753.01-1
Scoliosis Screening
753-2
Procedures to Follow in Cases of Suspected Head Lice Control
753-3
Contagious or Infectious Diseases/Acquired Immune Deficiency Syndrome (AIDS)
753-4
Health Procedures to be Used in Cleaning Instructional Equipment
753-5
Experiments with Human Body Fluid or Human Tissue
753-6
Attention Deficit Hyperactive Disorder
753-7
Management of Students with Cancer in the School Setting
753-8
Management of Student Bite Injuries
754.01-1
Physical Examination
754.02-1
Physical Examinations for Athletics
755-1
Immunization Requirements
756-1
Physical Inspections and Testing
757-1
Administering Temporary First Aid
757-2
Health Services, Allergic Reactions
757-3
Guidelines for School Staff to Carry Out Health Treatment and/or Emergency
Treatment Procedures in the School Setting
757-4
Administering Medication
757-5
Administration of Asthma Medications to Students
757-6
Administering Insulin and Glucagon
757-7 Management of Epileptic Seizures in the School Setting
757-8 Mental Health Procedures
758-1
Emergencies
758-2
Procedures for Emergency Medical Care at Games, Practices, and Other Extracurricular
Activities (Revised 9/22/99)
761-1
Psychological Services
763-1
School Social Work Services
771-1
Child Abuse
771-2
Procedures to be Followed When Reporting Child Abuse/Neglect
772-1
Student Parking
775-1
Weapons and Other Prohibited Objects
777-1
Threat Assessment Procedures
781-1
Awards
786-1
Furloughs
790-1
Contents of Student Educational Records
790-2
Disclosure/Access to Student Educational Records
790-3
Release of Directory Information
790-4
Management of Student Educational Records
791-1
Receipt and Use of SHOCAP Information
794-1
Resolution of Conflicts Between Parents Over School Issues
795-1
Student Privacy and Parental Access to Information
800 Facilities Development
801-1
School Site Acquisition Procedure
801-2
Easement on School Sites
803-1
Disposition of Property
810-1
Capital Improvements Program
810-2
Current and Projected Student Enrollment
810-3
Portable Classrooms Located on School Sites for Instructional Purposes
812-1
Educational Specifications/Procedure
817-1
New Construction - Equipment and Materials
854-1
Recommending Names for New School Facilities
854-2
Recommendation for Naming School Components
873-1
Guidelines for Elementary, Middle and High School Program Capacities
873-2
Guidelines for Housing Special Education Students in Schools Other Than
Special Schools
890-1
New Construction and Modifications to Buildings, Equipment and Grounds
890-2
Student Walkways
892-1
Telecommunications Facilities on School Property
900 Community Relations
910-1
Public Information
911-1
Directories and Publications
912-1 Public Access to Information and Documents
913-1 Service of Legal Process, Summons and Subpoenas Upon School Division Personnel or for School Division Records
918-1
Format for Publications and Other Reports
923-1 Commercial Advertising
925-1
Distribution of Communications from Outside Sources
926-1 Visitor Identification
930.01-1
Summer Clinics/Camps
940-1 Public Concerns And Communications With The School Division
950.01-1
Relations with Community Organizations,
Public and Private Partnerships with the School Division
950.03-1 Relations with Community Organizations,
Public School and Educational Technology Foundations
951-1 Parental Involvement in the Schools, Parent‑Teacher Organizations
951-2 Booster Clubs and Other Approved Parent Groups
959.01-1
American Red Cross Blood Donor Program
966-1
Police Contact With Students
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