Financial Services

Accounting Office

The Prince William County Public Schools Accounting Office has published a Comprehensive Annual Financial Report (CAFR) every year since the fiscal year ending June 30, 2002. In each of these years the Government Finance Officers Association (GFOA) and The Association of School Business Officials (ASBO) has awarded Prince William County Public Schools their respective certificates for excellence in financial reporting.

The information in the most recent CAFR has not been updated for developments subsequent to the date of the independent auditor's report.  Prior years CAFRs, available for download, contain dated information for historical reference only.

Accounting

Accounting is responsible for maintenance of the financial accounting records of Prince William County Public Schools (PWCS) in accordance with Generally Accepted Accounting Principles (GAAP).  In addition to this, Accounting is responsible for:

  • Oversight and coordination of audit and year-end financial reporting including the Annual School Report (ASR) and the Comprehensive Annual Financial Report (CAFR)
  • Maintenance of Advantage Financial (AFIN)
  • Payments to vendors and employee reimbursements
  • Year-end tax reporting
  • Maintenance of the fixed asset systems
  • Collections of revenues
  • Reconciliation of AFIN to other financial systems including Performance and Advantage HR (AHRS)
  • Monthly reporting both external and internal
  • Cash reconciliations
  • Guidance to school and central administrators with regard to accounting practices 
  • Ad Hoc analysis and review of appropriated fund and activity fund accounts and accounting procedures
  • Review, implementation, and guidance to PWCS with regard to changes in Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standard Board (GASB), as they affect Prince William County Schools

Grants Accounting/Administration

  • Coordinates all post grant financial processes among budgeting, accounting, grants development, and private grantors
  • Coordinates the requirements of the Single Audit of federal awards under 2 CFR 200
  • Coordinates the reimbursement process


Accounting Staff


Rene Gapasin
gapasirl@pwcs.edu
Accounting Services Supervisor
703.791.8755

Taft Kelly
kellytr@pwcs.edu
Chief Accountant
703.791.7428

Tao Leng
lengt@pwcs.edu
General Ledger Accountant II
703.791.8313

Alicia A. Burdick
burdicaa@pwcs.edu
General Ledger Accountant II
703.791.7427

Vacant
General Ledger Accountant II

Ed Ross
Rossem@pwcs.edu
Construction Fund Accountant
571.374.6766

Sara Smith
smithsk@pwcs.edu
Grants Accountant
703.791.7523

Darrell Phillips
phillide@pwcs.edu
General Ledger Accountant I
703.791.7237

Ji-Hyang Yu
YuJ@pwcs.edu
Accounting Specialist
703.791.8779