Prince William County Public Schools

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Prince William Network - Distance Learning

America's Promise Alliance - 100 Best Communities Award

PWCS Regulations

Introduction

To view a Regulation scroll down and select below. The numbered regulations are organized categories indicated in bold black text. Or use the "Site Search" tool in the top menu to search for a topic.

000 Foundations and Basic Commitments

006-1 Prayer at School Functions

030-1 Standards for Accrediting Schools in Virginia

030-2 Accreditation: Southern Association of Colleges and Schools (SACS CASI) District Accreditation Process

041-1 Criteria for Determining Appropriateness of Controversial Issues and Procedures for the Treatment of Controversial Issues Introduced Spontaneously

044-1 Academic Freedom for Teachers

050-1 Daily Observance of One Minute of Silence

051-1 Dedications

052.01-1 Pledge of Allegiance to the Flag

052.02-1 Playing of the National Anthem

060-2 Non-Discrimination Against Students on the Basis of Disability

060-5 Communication of Nondiscrimination Statement

063-1 Non-discrimination (Title IX)

100 School Board Governance and Operations

114-1 Conflict of Interest

115-1 Compensation

123.02-1 Clerk and Deputy Clerk

133-1 Procedures for Citizen Communications with the School Board

137-1 Polling of the School Board

140-1 Formulation and Adoption of Policy and Regulations

155-1 Charter Schools

157-1 Copyrights

161-1 Board Counsel

170-1 Committee Representation

200 General School Administration

220.03-1 Integrated Planning System

230.01-1 School Advisory Councils

250-1 Policy Communication

261-1 Guidelines for Developing the Annual School Calendar

261-2 Religious Holidays -- Scheduling Tests, Major School Activities

261.02-1 Length of School Day

261.03-1 Length of School Term

262-1 Census of School Population

263-1 Employment of Educational Consultants

264-2 Boundary Planning Process

270-1 School Site Administration

270-2 Designation of Persons to be Temporarily in Charge of School

270-3 School-Based Management

271-1 Animals in the School

271-2 Service Animals

273.02-1 Interruptions in the School Day

275-1 Wellness Plan

285-1 Employee Relations

285-2 Display of Materials of Employee Groups on Bulletin Boards

292-1 Responsibility and Accountability for Records

292-2 Records Retention Schedules

292-3 Prince William County Public Schools Records Number Coding System

295-1 Computer Systems and Network Services - PWCS Acceptable Use and Internet Safety Policy

295-2 Web Site Development and Implementation

300 Fiscal Management

322-1 Lease Purchase Agreements

322-2 Procurement Card Management

323-1 Budget Transfers and Revenue Adjustments

333-1 Seeking, Securing and Managing Public and Private Grants

341-1 Fund-Raising Activities

341-2 Sales of Goods and Services Within the School

342-1 Procedure for Compiling Information per Superintendent's March Average Daily Membership State Department Report (BA. 0 1 4)

345.01-1 Guidelines for Purchasing, Accounting, and Disposition of Textbooks

346-1 Tuition

346-2 School Based Extensions of the Instructional Program

350-1 Property Capitalization, Useful Lives and Depreciation

350.01-1 Financial Reports to Annual School Plan Advisory Councils

351-1 Reporting, Investigating and Prosecuting Fraud, Embezzlement, and Other Irregularities

352-1 Guidelines for Vocational Services Performed by Students

353.01-1 Supplies Sold in Schools

354.01-1 Management of Student Funds

361-1 Authority and Responsibilities of the Office of Internal Audit

372.04-1 Equipment Purchased for Vocational Education Usage

380-1 Transfer Voucher

380-2 Payroll Processing and Pay Submission

381-1 Deadlines for Payment of Bills/Request for Manual Vendor Checks

381-2 End of Fiscal Year Procedures

381.01-2 Reimbursement to Appropriated Funds From Student Activity Fund

382.01-1 Employee Reimbursement

382.01-2 Gift Cards/Certificates

384-1 Overpayments to Employees

384-2 Pay Statement and Paycheck Distribution

384-3 Deferred Compensation

384-4 Direct Deposit of Payroll

385-1 Payroll Deductions

385-2 Taxable Use of School Board Owned Vehicles

390-1 Division Insurance Coverage/Referral, Discipline, Incident & Injury (REDII) Reporting System

396-1 Unemployment Compensation - Classified

	400 Support Services
	401.01-1 Incident Command Center (ICC) Operation 401.01-2 Crisis Management Readiness 401.01-3 Security Video Surveillance System - Maintenance 401.01-4 Security Video Surveillance Systems – Access to and Use of Recorded Images 401.01-5 Playground Safety Program 403-1 Use of Tobacco Products 403.01-1 Safety Patrols 403.03-1 Training of School Personnel in Cardiopulmonary Resuscitation (CPR), Heimlich Maneuver, and Basic First Aid 403.05-1 Hazard Communication Program 403.08-1 Safety Equipment 403.08-2 Automated External Defibrillators 403.09-1 Physical Education Safety 403.09-2 Use of Students to Move Dangerous Equipment 403.09-3 Use of Art Materials and Equipment 403.10-1 Hazardous Waste Disposal Procedure & Removal of Excess Supply 404.01-1 Shelter Activation Procedures 404.04-1 School Closing Due to Hazardous Conditions 404.05-1 Extreme Weather Conditions 405.01-1 Access to Buildings 405.02-1 Damage to School Equipment and Property 405.03-1 Security Trailers 407-1 Key Control 408-1 Fire Safety 414.02-1 Maintenance Work Order System 414.02-2 Procedure for Obtaining Technical Assistance & Repair of Computer and Related Equipment 414.03-1 Music Instrument Repair 415-1 Preventive Maintenance 415-2 Annual Building Review 419-1 Grounds Equipment Control 420-1 Replacement of Equipment 420-4 Vehicle Mechanic Tool Subsidy Allowance Program 422-1 Property Classification, Accountability and Responsibility 422-2 Procedures for Ordering Expendable Property From The Warehouse 423-1 Gifts to the School System 424.02-1 Disposition of Surplus and Unserviceable Property 424.03-1 Removal and Disposal of Centrally Distributed Instructional Materials 424.03-2 Disposal of Instructional Materials - Building Level Instructional Materials 426.01-1 Removal of Equipment from School Board Property 430-1 Responsibilities of the Transportation Department 431-1 Transportation Services 433-1 Transportation for Students, Safety on School Buses 433-2 School Bus Safety Programs 433.01-1 Qualification Standards for Activity Bus Driver 434-1 Bus/Field Trip Support for Public Agencies/Private Schools 441.01-1 School Board Owned Vehicles 441.01-3 Procedures for Reporting a Crash While Driving a PWCS Administrative Vehicle 443-1 Vehicle Preventative Maintenance and Repair 452-1 Nutritional Integrity 454.02-1 Breakfast Program 461.01-1 Free and Reduced Price Meals 462-1 Commodity Use and Storage 464-1 Price Structure for Meals and Food Items 464-2 Price of Meals - Payment for Food Purchases 466.01-1 Smoking in the Kitchen 470-1 Purchasing 471.01-1 Telephone Service 471.02-1 Courier Service 474-1 Microfilming - Permanent Retention 475-1 Off-Site Storage - Records for Eventual Destruction 480-1 Information Technology (IT) Steering Committee 483-1 Computer Hardware 485-1 Department of Information Technology - IT Programming Request Procedure 485-2 Lightning Damage to Data Processing Equipment 490-1 Plant Operations 491-1 Cleanliness of Plant 491.01-1 Sanitation Evaluation 491.01-2 Procedures for Reporting Snow/Ice Removal from Facilities Sites 491.03-1 Custodial Supply Control 492.02-1 Integrated Pest Management Program 492.03-1 Underground Fuel Storage Tanks 494-1 Energy Conservation

	500 Human Resources
	501.01-1 Employee Job Descriptions 501.02-1 Role and Responsibility Statement 501.03-1 Background Investigations on Prospective Employees 501.04-1 Fingerprinting of New Employees 501.05-1 Criminal Conviction History of Candidates for Employment 501.06-1 Employee Identification 503.01-1 Procedures to Follow If a Specific Recommendation for Professional Services Is Requested 503.03-1 Solicitation and Selling 503.02-1 Code of Conduct 504-1 Drug-Free and Alcohol-Free Work Place 504-2 Drug and Alcohol Testing 505.01-1 Employee's Central Office Human Resources File (Personnel File) 505.02-1 Release of Confidential Information 505.03-1 Review of Human Resources Files 505.03-2 Review of Inactive Human Resources Files 506.01-1 Benefits and Working Conditions of All Employees 506.02-1 Employee Recognition 506.03-1 Employee Rights 507.01-1 Sexual Harassment Involving Employees 507-1 Complaint Procedures for Claims of Discrimination in Employment 508.01-1 Procedures for Adjusting Grievances for Certificated Employees 508.02-1 Procedures For Adjusting Grievances For Administrative and Classified Employees 511.01-1 Management and Administrative Employees, Selection Procedure 511.02-1 Certificated Personnel -- Staffing Procedures 511.03-1 Certificated Employees -- Assignments, Transfers, Promotions and Reassignments 511.04-1 Certificated Personnel, Selection Procedures 511.05-1 Certificated Personnel -- Part-Time Teachers 511.06-1 Summer School Employment--Centralized and Site Based Program 511.07-1 Substitute Teachers and Substitute Teacher Assistants 511.08-1 Adult Education Teachers 511.09-1 Criteria and Procedures for the Selection of Supplemental Contract Coaches and Extra-Curricular Sponsors 511.10-1 Criteria for the Selection and the Use of Non-Contract Volunteers 511.11-1 Classified Employees, Selection Procedures 511.12-1 Transfers, Promotions and Reassignment of Classified Personnel 511.13-1 Appointments and Releases 511.14-1 Temporary Personnel 511.15-1 Teaching or Supervising Immediate Family Members 512-1 Recruitmentof Employees 513.01-1 Certificated Employees -- Licensing 513.01-2 Local Eligibility License 513.02-1 Classified Personnel -- Certification and Licensing 514-1 Health Requirements and Medical Examinations 521.01-1 Certificated Personnel -- Continuing Contracts 523-1 Position Classification for All Employee Groups 524.01-1 Management - Guidelines for Determining Grades and Salaries 524.01-2 Management 524.02-1 Certificated Personnel - Guidelines for Determining Grades and Salaries 524.03-1 Certificated Personnel - Compensation--Upgrading of Contracts 524.04-1 Classified Personnel - Guidelines for Determining Grades and Salaries 524.05-1 Marketing Education Teacher-Coordinator Adult Compensation 525-1 Establishment of Supplemental Contract Coach and Extra-Curricular Sponsor Positions 526-1 Classified Personnel -- Overtime and Compensatory Time Provisions 531-1 Insurance Protection 532-1 Workers' Compensation and Injury Leave Benefits 541-1 Holidays 542.01-1 Annual Leave 542.02-1 Sick Leave 542.03-1 Temporary Leave 542.04-1 Civil Leave 542.05-1 Personal Leave 542.06-1 Professional Leave 542.07-1 Military Leave 543-1 Sick Leave Bank for All Employees 544-1 Leave Without Pay 544-2 Family Medical Leave 545-1 Benefits 551-1 Orientation Program 552.01-1 Classified Personnel -- Probationary Period 554-1 Procedures for Reduction In Force 555.01-1 Certificated Personnel, Dismissal/Non-renewal of Contract 555.02-1 Resignation 555.03-1 Retirement - Virginia Retirement System 555.04-1 Classified Personnel, Dismissal and Appeal Process 555.05-1 Retirement Opportunity Program 561.01-1 Certificated Personnel -- Responsibilities and Duties 561.01-2 Children of Staff in School Division Buildings 561.02-1 Certificated Personnel -- Class Size, Work Day, and Responsibilities 561.03-1 Management -- Work Day, Meetings, and Responsibilities 561.04-1 Certificated Personnel -- Cytomegalovirus 561.05-1 Complaints Against Employees Other Than Discrimination or Grievances 562.01-1 Certificated Personnel -- Planning Time 563-1 Classified Personnel -- Work Week 571-1 Evaluation 571-2 Evaluation of Itinerant Teachers 572-1 Disciplinary Action 572.02-1 Classified Personnel -- Suspension 572.03-1 Unauthorized Leave 581.01-1 Certificated Personnel -- Inservice Education 581.02-1 Certificated & Classified Personnel -- Tuition Reimbursement 591-1 Non-School Employment 592.01-1 Publications 593.01-1 Professional Rights and Privileges 593.02-1 Professional Association Memberships 595-1 Student Teachers and Interns

	600 Instruction
	600-1 Eleventh Grade Research Writing 600-2 Alternatives to Animal Dissection 601-1 Instructional Objectives 601-2 Standards of Instructional Programs 601-3 Goals and Objectives 602-1 Elementary Instructional Day 602.03-1 Grouping (Elementary) 602.03-2 Grouping (Middle School) 602.03-3 Grouping (Senior High) 602.11-1 Holiday Activities 603-1 Organization of Instructional Program 603-2 High School Program Models for Students with Disabilities 604-1 Instructional Supervision 610.06-1 Program of Studies - Adding Course Offerings 610.06-2 Vocational Enrollment in Course Offerings Other Than at Base School 610.07-1 Deletion of Course Offerings 612-1 Program Evaluation and Research Activities: Research/Surveys/Evaluations 612-2 Innovative Programs 622-1 Testing 630.02-1 Specialty Programs 633.02-1 Student Assistance Program 636-1 Attendance and Excuses - Physical Education 637-1 Prince William County Public Schools' K-12 Summer Reading Program 640-1 Senior High Trips and Proms 640-2 Co-curricular and Extracurricular Programs Standards for Participation in Athletics, Marching Band, Cheerleading and Drill Team 642-1 Procedures for Planning Instructional Field Trips and Athletic Trips 643-1 Interscholastic Activities and Competition 643.04-1 Interscholastic Activities and Competitions, Middle and Senior High School Music Performance Criteria 646-1 School-Sponsored Curriculum-Related Student Clubs, Teams, and Organizations 646-2 Equal Access - Public Secondary Schools, Non-School-Sponsored Student Clubs, Groups or Organizations – Limited Open Forum 647-1 Publications 648-1 Intramural and Interscholastic Athletics 648.01-1 Activity Participation on Testing Days - Click here to see exceptions for 2005-06 648-2 Intramural and Scholastic Athletics, Procedures for Prevention of Incidents Involving Officials at County High School Athletic Events 648-3 Off-Campus Athletic Practice 648-5 Open Gym Activities 648-6 Interscholastic Activities/Athletic Programs 648-7 Sportsmanship 648-7.1 Conduct in Athletic Contests 648-8 Behavior Expectations for Coaches 649-1 Standards of Learning Remediation Recovery and Remediation Program 651-1 Guidance and Counseling Services, Elementary, Middle, and High School 651.01-1 Scholarships and/or Financial Aid Assistance 651-2 Confidentiality of Student-Disclosed Information 652-1 School Library Media Program 653-1 Approval of Sensitive and Controversial Materials 653-2 Textbooks: Selection Process for State and Local Textbook Adoptions 653-4 Evaluation and Selection of Instructional Materials 653-6 Materials: Public Access 653-7 The Alignment of State Standards of Learning Review, Curriculum Development/Textbook Adoption 653-8 Materials: Selection and Adoption/Distribution Division and Building Level Instructional Materials - Reconsideration of Challenged Materials 656-1 Strings, Art, Music, and Physical Education Specialists 661-1 Grading - Elementary School 661-2 Classroom Management - Grading, Middle School 661-3 Grading, Senior High School 661.01-1 Computing Grade-Point Average-Senior High School 661.02-1 Parent Conferences (Non-IEP) 661.03-1 Semester Examinations (High School Credit Courses-Middle and High School Levels) 661.03-2 Guidelines for Preparation of Semester Examinations 661.04-2 Reporting 661.04-3 Interim Reports to Parents 661.04-4 Assignment of Incomplete Grades - Grades 6-12 661.04-5 Procedure for Recording Grades of Students Who Drop a Class During the School Year - Grades 9-12 661.04-6 Grading Procedure for Special Education Students 661.04-7 Weekly Progress Reports 661.04-8 Analysis and Use of Data on Pupil Achievement 662-1B Diploma 662-2 Credits for Cooperative Education 662-3B Awarding Standard Units of Credit for Courses Taught by Special Education Teachers to Students Placed by the School Division in Private Schools and Provision of a Prince William County Standard, Modified Standard, or Advanced Diploma 662-4B Graduation Requirements 662-4C Locally Awarded Verified Units of Credit 662-5 Waiver of Standards of Accreditation Clock Hour Requirement for Award of Standard and verified Units of Credit 663-1 Homework - Grades 1 - 12 663-2 Reporting/Grading Procedures, Summer Assignments – Advanced Courses – Grades 9-12 664-1 Honor Roll - Grades 9-12 664-2 Honor Roll - Grades 6-8 664-3 National Honor Society - Grades 11 - 12 664-4 National Junior Honor Society - Grades 7-8 664-5 Awards - Academic Letters – Grades 9-12 665-1 Promotion/Retention 673-1 School of Practical Nursing Program (large Acrobat file) 680-1 Adult Education 681-1 Non-Traditional Education Programs 681-2 Student Assistant Program 681-3 Student Lab Assistants in Science 681-4 Student Assistants in Health and Physical Education 681-5 Library Media Student Assistant Program 681-6 Photo Journalism/Yearbook Student Assistant 681-8 Non-Traditional Methods for Earning Course Credit Towards Graduation 686-1 The General Education Development (GED) Testing Program 686-2 Individual Student Alternative Education Plan (ISAEP) Program 687-1 Homebound Instruction 687-2 Home-Based Instruction 689-1 Summer School Programs 690-1 Special Education 690-3 Section 504 Identification, Evaluation, Placement, and Hearing Procedures 690-4 ESOL (English for Speakers of Other Languages Program)

	700 Students
	701-1 Code of Behavior 711-1 Student Registration and Withdrawal 712-1 Student Placement - Placement of Twins or Higher Order Multiples 713-1 Student Exchange Program 715-1 Admission Requirements 715-2 Enrollment and Withdrawal of Students 715-3 Admission of Students From Private Schools/Home Instruction by Parents 715-4 Enrollment of Students - Ascertaining Custody, Tuition and Eligibility for Enrollment 715-5 Disclosure of Child’s Disciplinary and Criminal History Prior to Enrollment 718-1 Students Experiencing Homelessness 721-1 Student Transfers - Kindergarten/Elementary/Middle School Attendance Areas Writable Transfer Form for High School, Middle School and Elementary School Students 721-1 (Spanish) Transferencia de Estudiantes - Kindergarten/Escuela Intermedia 721-2 Student Transfers – High School Writable Transfer Form for High School, Middle School and Elementary School Students 721-2 (Spanish) Transferencias de estudiantes – Escuela secundaria 722-1 Ages of Attendance 722-2 Home Instruction by Parents 723-1 Age of Entrance 723-2 Verification of Date of Birth 723-4 Tuberculosis Screening Requirements 724-1 Attendance and Excuses 724-3 Release of Students During School Hours 727-1 Full Day Schedule for Students 728-1 Release of Students From Compulsory School Attendance 728-2 Religious Exemptions 731-1 Appeal of Student Matters 733-1 Conduct 733.01-1 Bullying of Students 734-1 Dress 735-1 Prohibited Substances 735-2 Smoking/Possession and/or Use of All Tobacco Products 737-1 Searches and Seizures 738-1 Complaint Procedures for Student Claims of Discrimination or Harassment 738-2 Title IX - Access to Education Programs and Activities 738-3 Sexual Harassment of Students 741-1 Corporal Punishment 744-1 Short- and Long-Term Student Suspensions 745-1 Student Expulsions, Readmissions, and Exclusions 745-2 Discipline of Special Education Students 745-4 School Board Disciplinary Committee Procedures for Student Expulsion Hearings 746-1 Disruptive Student Behavior - Use of Physical Restraint and Seclusion 751-1 Insurance 753.01-1 Scoliosis Screening 753-2 Procedures to Follow in Cases of Suspected Head Lice Control 753-3 Contagious or Infectious Diseases/Acquired Immune Deficiency Syndrome (AIDS) 753-4 Health Procedures to be Used in Cleaning Instructional Equipment 753-5 Experiments with Human Body Fluid or Human Tissue 753-6 Attention Deficit Hyperactive Disorder 753-7 Management of Students with Cancer in the School Setting 753-8 Management of Student Bite Injuries 754.01-1 Physical Examination 754.02-1 Physical Examinations for Athletics 755-1 Immunization Requirements 756-1 Physical Inspections and Testing 757-1 Administering Temporary First Aid 757-2 Health Services, Allergic Reactions 757-3 Guidelines for School Staff to Carry Out Health Treatment and/or Emergency Treatment Procedures in the School Setting 757-4 Administering Medication 757-5 Administration of Asthma Medications to Students 757-6 Administering Insulin and Glucagon 757-7 Management of Epileptic Seizures in the School Setting 757-8 Mental Health Procedures 758-1 Emergencies 758-2 Procedures for Emergency Medical Care at Games, Practices, and Other Extracurricular Activities 759-1 Concussion Management and Education 761-1 Psychological Services 763-1 School Social Work Services 771-1 Child Abuse and Child Abuse Reporting Procedures 772-1 Student Parking 775-1 Weapons and Other Prohibited Objects 777-1 Threat Assessment Procedures 781-1 Awards 782-1 Parental Access to Lockers 786-1 Furloughs 790-1 Contents of Student Educational Records 790-2 Disclosure/Access to Student Educational Records 790-3 Release of Directory Information 790-3 Publicación de información del directorio 790-4 Management of Student Educational Records 791-1 Receipt and Use of SHOCAP Information 794-1 Resolution of Conflicts Between Parents Over School Issues 795-1 Student Privacy and Parental Access to Information

	800 Facilities Development
	801-1 School Site Acquisition Procedure 801-2 Easement on School Sites 801-3 Residential Development Impact Statements 803-1 Disposition of Property 810-1 Capital Improvements Program 810-2 Current and Projected Student Enrollment 810-3 Portable Classrooms Located on School Sites for Instructional Purposes 812-1 Educational Specifications/Procedure 817-1 New Construction - Equipment and Materials 854-1 Recommending Names for New School Facilities 854-2 Recommendation for Naming School Components 873-1 Guidelines for Elementary, Middle and High School Program Capacities 873-2 Guidelines for Housing Special Education Students in Schools Other Than Special Schools 890-1 New Construction and Modifications to Buildings, Equipment and Grounds 890-2 Student Walkways 892-1 Telecommunications Facilities on School Property 900 Community Relations 910-1 Public Information 911-1 Directories and Publications 912-1 Public Access to Information and Documents 913-1 Service of Legal Process, Summons and Subpoenas Upon School Division Personnel or for School Division Records 918-1 Format for Publications and Other Reports 923-1 Commercial Advertising 925-1 Distribution of Communications from Outside Sources 926-1 Visitor Identification 930-1 Community Use of School Facilities 930.01-1 Summer Clinics/Camps 940-1 Public Concerns And Communications With The School Division 950.01-1 Relations with Community Organizations, Public and Private Partnerships with the School Division 950.03-1 Relations with Community Organizations, Public School and Educational Technology Foundations 951-1 Parental Involvement in the Schools, Parent‑Teacher Organizations 951-2 Booster Clubs and Other Approved Parent Groups 959.01-1 American Red Cross Blood Donor Program 966-1 Police Contact With Students To view and print the Prince William County Public Schools' policies and regulations, you must have the Adobe Acrobat Reader, Version 5.0.5 or later. If you do not have this version, please select Adobe Acrobat Reader in order to download it: Select here

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