Agendas and Minutes

Superintendent's Advisory Council On Equity

2024-25 Meetings

February 27, 2025: Agenda

Superintendent's Advisory Council on Equity
February 27, 2025, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS’ MTTS.
Receive an overview of PWCS’ COB and Cell Phone Policy.
Receive an update on the DEIC Framework Revision.
Closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6 p.m.
Overview of Agenda	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6:05 p.m.
Citizen Comment Time	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6:10 p.m.
Approval of Minutes from the January 23, 2025, Meeting	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6:15 p.m.
PWCS MTTS	Darwin Barker Director, Tiered Intervention, and Supports Desmond Dawkins Supervisor, Tiered Intervention, and Supports	6:20 p.m.
Break	All	6:50 p.m.
PWCS COB and Cell Phone Policy	Catherine R. Porter-Lucas Associate Superintendent Joe Graczyk Director, Middle Schools	7 p.m.
DEIC Framework Revision	Quincy Crecelius Click Coordinator, Diversity, Equity, Inclusion, and Compliance	7:30 p.m.
Adjournment	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	7:50 p.m.

January 23, 2025: Agenda & Minutes

Superintendent's Advisory Council on Equity
January 23, 2025, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS’ Food & Nutrition Services.
Receive an overview of PWCS’ Transportation Services.
Closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6 p.m.
Overview of Agenda	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6:05 p.m.
Citizen Comment Time	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6:10 p.m.
Approval of Minutes from the December 12, 2024, Meeting	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	6:15 p.m.
PWCS Food & Nutrition Services	Andrea Early Director, Food & Nutrition Services	6:20 p.m.
Break	All	6:50 p.m.
PWCS Transportation Services	Robbin Marshall Director Transportation Services	7:00 p.m.
Adjournment	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion, and Compliance	7:30 p.m.

Superintendent's Advisory Council on Equity
January 23, 2025, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of updates from PWCS Food and Nutrition Services
Receive an overview of PWCS Transportation Department
Closing reflections, questions, and comments.

Attendees:

Shannon Carmody, Dawn Davis, Andrea Early, Christopher Lee Funderburg, Anna Houseworth, Tate Jordan, Lisa Marie Kane, Robbin Marshall, Joseph Mondoro, Felicia Norwood, Tim Neall, Ashley Reyher, Robin Rubio, Michelle Shelton, Autumn Spence, Keisha Strand, Kailey Thom.

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion and Compliance	The meeting was called to order at 6:00 p.m.
Overview of Agenda	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion and Compliancer	Dr. Michelle Shelton reviewed the January 23, 2025, SACE meeting agenda.
Citizen Comment Time	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion and Compliance	No Citizen Comments.
Approval of Minutes from the December 12, 2024, Meeting	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion and Compliance	Tate Jordan asked to amend the agenda and include his name in the attendee’s section. Anna Houseworth moved to approve the December 12, 2024, meeting minutes. Tate Jordan seconded the motion. A unanimous vote approved the December 12, 2024, meeting minutes.
PWCS Food and Nutrition Services	Andrea Early Director, Food and Nutrition Services	Andrea Early presented on PWCS Food and Nutrition Services. Some of the learning objectives include: Recognize the role of the community partners in identifying tools to make school meals more accessible and inclusive in PWCS. Discuss marketing and communication methods to support our diverse student population. Explore how the Food and Nutrition Department is engaging students to increase student-driven menu options going forward.
PWCS Transportation Services	Robbin Marshall Director, Transportation Services	Robbin Marshall provided an overview on PWCS Transportation Services Bus operations Types of transportation support Field trips General information On-time performance What effects on-time performance? School On-Time Performance Rates as of November 22, 2024 High School - 97.5% Middle School - 99% Elementary School - 90.5% Future Enhancements include: Enhanced Video Technology Clean School Busses Propane and Electric Bus Stop Efficiency New Parent App for Monitoring Bus Location Type A School Buses Transportation Data Dashboard
Adjournment	Dr. Michelle Shelton Director, Diversity, Equity, Inclusion and Compliance	The meeting adjourned at 7:23 p.m.

December 12, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
December 12, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS’ WestEd.
Receive Student Opportunity and Multilingual Services Department Updates
Closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	6:10 p.m.
Approval of Minutes from the November 21, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	6:15 p.m.
Introduce Director of Diversity, Equity, Inclusion, and Compliance	Dr. Charmelle Ackins Chief Equity Officer	6:20 p.m.
WestEd review	Dr. Lynmara Colon Director of Student Opportunity and Multilingual Services	6:30 p.m.
Break	All	7 p.m.
Student Opportunity and Multilingual Services Department Updates	Dr. Lynmara Colon Director of Student Opportunity and Multilingual Services	7:10 p.m.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	7:40 p.m.

Superintendent's Advisory Council on Equity
November 21, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Introduction of new Director for Diversity, Equity, Inclusion, and Compliance.
Receive an overview of PWCS Student Opportunity and Multilingual Department's WestEd Review.
Receive an overview of program updates for the Student Opportunity and Multilingual Services Department.
Closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Kenda Boyce, Lynmara Colon, Eileen Devoreaux, Kaitlyn Englemeier, Christopher Lee Funderburg, Anna Houseworth, Tate Jordan, Lisamarie Kane, Felicia Norwood, Victor Powell, Jane Prince, Ashley Reyher, Robin Rubio, Michelle Shelton, Autumn Spence, Keisha Strand, Kailey Thom.

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	The meeting was called to order at 6:04 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	Dr. Charmelle Ackins reviewed the December 12, 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	Eileen Devoreaux introduced herself.
Introduction of the Director of Diversity, Equity, Inclusion, and Compliance	Dr. Charmelle Ackins Chief Equity Officer	Dr. Ackins introduced Dr. Michelle Shelton as the new Diversity, Equity, Inclusion, and Compliance Director.
WestED Review	Dr. Lynmara Colon Director Student Opportunity and Multilingual Felicia Norwood Supervisor Sustainability of Federal Programs	Dr. Colon did an overview of the 2023-2024 WestEd review of the English Learner Program: Findings and Recommendations. Context of Review Research questions Data Sources Key Findings Recommendations Mrs. Norwood went over examples of support that are needed across all schools that serve English Learners. There is a need to adopt coherent EL-related policies, practices, and supports that can be equitably implemented across all schools that serve EL students. There is a need for revised observation, walk-through, and evaluation tools to better reflect a unified and ambitious vision for teaching EL students. Schools are currently supported with Individual EL Specialists: 21 Elementary Schools are supported by 3 Specialists. 1 at the traditional K-8 School. 8 Middle Schools with up to 2 specialists per school. 8 High Schools with up to 2 specialists per school.
Approval of Minutes from November 21, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	Tate Jordan moved to approve the November 21, 2024, meeting minutes. Autumn Spence seconded the motion. A unamimous vote approved the October 24, 2024, meeting minutes.
Student Opportunity and Multilingual Services Program Updates	Dr. Lynmara Colon Director Student Opportunity and Multilingual Victor Powell Supervisor Title I and IV Instructional Programs	Mr. Powell overviewed Title I Part A: Professional Development with ELA/Math for alignment support and communication. Human Resources: Updating Job Descriptions of Title I positions for role and responsibility clarity. Instructional Focus. Reviewing the School Allocation Structure. Title IV Part A: Transition of grant from Student Learning to SOMS Department. Increasing the capacity of the division through the focus areas. Consulting with stakeholders related to the application. Ensuring funds expended correlate with the activities in the application. Sustainability of Federal Programs manages the monitoring system designed to uphold best practices in the English Learner (EL) programs, K-12 Federal Review Process. School administrators and Sustainability teams collaborate to review evidence for effective monitoring and aligning quarterly audit criteria with federal guidelines. Dr. Colon gave updates on: World Languages Dual Language Immersion Translations and Interpretation Pre-school Programs The Quarter 1 Rating Summary: All PWCS Schools The first quarterly results indicated 91% (82 Schools) of PWCS are meeting targets. 6% (5 Schools) are approaching targets. 3% (2 Schools) are not meeting targets.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	The meeting adjourned at 7:28 p.m.

November 21, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
November 21, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of updates from the PWCS Summer Programs.
Receive an overview of PWCS’ Career & Technical Education program.
Participate in a quarter one reflection activity.
Closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	6:10 p.m.
Approval of Minutes from the October 24, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	6:15 p.m.
Summer Programs and Varsity Tutors	Laura Gast and Mandy Livings Coordinators of Extended Learning Opportunities	6:20 p.m.
Break	All	6:50 p.m.
Enrolled, Enlisted, Employed: Career and Technical Education for All Students	Dr. Sarah Martin Director of Career and Technical Education Christine Good Supervisor of Career and Technical Education	7 p.m.
Quarter One Presentation Reflection Activity	Dr. Charmelle Ackins Chief Equity Officer	7:30 p.m.
Human Rights Comission Nominations	Dr. Charmelle Ackins Chief Equity Officer	7:50 p.m.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
November 21, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of updates from the PWCS Student Learning Department.
Participate in a collaborative work session to review PWCS DEI Framework.
Participate in a collaborative work session to compile review the PWCS Equity Statement.
Review the qualifications for nominees for the Human Rights Awards.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Kelly Brown, Kenda Boyce, Shannon Carmody, Kaitlyn Engelmeier, Christopher Lee Funderburg, Anna Houseworth, Tim Neall, Jane Prince, Ashley Reyher, Robin Rubio, Autumn Spence, Keisha Strand, Kailey Thom, Laura Gast, Mandy Livings.

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	The meeting was called to order at 6:03 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	Dr. Charmelle Ackins reviewed the November, 21 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	No Citizen Comments.
Approval of Minutes from October 24, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	Christopher Lee Funderburg moved to approve the October 24, 2024, meeting minutes. Kenda Boyce seconded the motion. A unanimous vote approved the October 24, 2024, meeting minutes.
Summer Programs and Varsity Tutors	Laura Gast and Mandy Livings Coordinators of Extended Learning Opportunities	Laura Gast presented PWCS' Summer Programs in SY 2024-25: K-8 (elementary and middle school) students needing additional support can attend summer programs for free Students will receive instruction in Language Arts, Mathematics, and enrichment. PWCS transportation and breakfast will be available to all students for free. High School courses are offered for credit recovery, on-time graduation for seniors, SOL remediation, and testing for current PWCS students. Mandy Livings presented the various offerings of the Varsity Tutors Program. The Varsity Tutors platform is free for PWCS students through 2030. Varsity Tutors offers college preparatory classes and resources. Varsity Tutors also offers students comprehensive self-study and assessment resources. The platform is available in 75 languages. Students can access the platform through Clever.
Enrolled, Enlisted, Employed: Career and Technical Education for All Students	Dr. Sarah Martin Director of Career & Technical Education Christine Good Supervisor of Career & Technical Education	Christine Good provided an overview of the CTE Programs in PWCS. CTE provides students of all ages with the academic and technical skills, knowledge, and training necessary to succeed in future careers and to become lifelong learners. CTE is the umbrella for 8 programs areas. 16 Career Clusters. 35 Career Pathways. 140+ Secondary Courses High-Quality Work-Based Learning (HQWBL) is comprised of school-coordinated workplace experiences that are: Related to a student's career goals and/or interests, Connected to a PWCS Course, and Performed in partnership with local business/organizations. Some CTE programs are offered through PWCS Specialty Programs. All students are eligible to pursue CTE courses.
Quarter One Presentation Reflection Activity	Dr. Charmelle Ackins Chief Equity Officer	Dr. Ackins provided a template to reflect on SACE quarter one presentations, the alignment with equity, and possible recommendations made by the council at the end of SY 2024-25
Human Rights Commission Nominations	Dr. Charmelle Ackins Chief Equity Officer	Dr. Ackins reviewed the suggested nominations from the council. Northern Virginia Family Service Hunger Resource Center Boxes of Basics Crossroads Connections
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	The meeting adjourned at 7:30 p.m.

October 24, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
October 24, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of updates from the PWCS Student Learning Department.
Participate in a collaborative work session to complete the updates to the DEI Framework.
Participate in a collaborative work session to compile review the PWCS Equity Statement.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	6:10 p.m.
Approval of Minutes from the September 26, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	6:15 p.m.
Student Learning Department Updates	Dr. Ashley Cramp Director of Student Learning	6:20 p.m.
Break	All	6:50 p.m.
DEI Framework Update Work Session	Dr. Charmelle Ackins Chief Equity Officer Quincy Crecelius-Click Diversity, Equity, Inclusion, and Compliance Coordinator	7 p.m.
PWCS Equity Statement Review Work Session	Quincy Crecelius-Click Diversity, Equity, Inclusion, and Compliance Coordinator	7:30 p.m.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
October 24, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of updates from the PWCS Student Learning Department.
Participate in a collaborative work session to review PWCS DEI Framework.
Participate in a collaborative work session to compile review the PWCS Equity Statement.
Review the qualifications for nominees for the Human Rights Awards.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Suzie Bastian, Lynmara Colon, Ashley Cramp, Quincy Crecelius Click, Dawn Davis, Kaitlyn Engelmeier Christopher Lee Funderburg, Joseph Graczyk, Dena Hammad, Tate Jordan, Tim Neall, Felicia Norwood, Monique Raulston, Ashley Reyher, Keisha Strand, Kailey Thom, Yubo Zhang

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	The meeting was called to order at 6:05 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	Dr. Charmelle Ackins overviewed the October, 24 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	No Citizen Comments.
Approval of Minutes from September 26, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	Tate Jordan moved to approve the September 26, 2024, minutes. Yubo Zhang seconded the motion. A unanimous vote approved the September 26, 2024, minutes.
Student Learning Department Updates	Dr. Ashley Cramp Director of Student Learning	Dr. Cramp has 10 Supervisors that oversee departments under Student Learning. Student Learning ties into the PWCS Vision 2025- Strategic Plan by ensuring that every student has equitable access to facilities, technology, and curriculum. Every seven years there are updates to Standards & Instructional Resources. In SY 2024-25 New math Standards of Learning New English Language Arts Standards of Learning. Required training K-8 Science of Reading Science of Reading K-8 training for teachers. In SY 2025-26 New math resources will be provided. New Science & Social Studies Standards of Learning. Instructional Supports for Equitable Access include: Purchase of additional library books for English learners Adaptive equipment 600 Musical Instruments Physical Education Equipment High quality instructional materials Expanded Summer Learning Opportunities Expanded credit recovery options 1 full time Gifted Teacher and 1 fulltime Reading Specialist at every school K-8 Dr. Cramp provided a brief overview of the Virginia Literacy Act The Science of Reading Phonemic Awareness (recognizing speech sounds) Phonics (connecting sounds to letters) Fluency (reading smoothly and easily) Vocabulary (understanding word meanings) Comprehension making sense of what’s read) Looking forward the Student Learning Department will remain focused on meeting the PWCS Vision 2025 Goals and Objectives
Human Rights Awards Nominations	Dr. Charmelle Ackins Chief Equity Officer	Dr. Ackins reviewed the qualifications for nominees for the Human Rights Awards. Nominations close December 14, 2024.
PWCS DEI Framework	Dr. Charmelle Ackins Chief Equity Officer Qunicy Crecelius-Click Diversity, Equity, Inclusion, and Compliance Coordinator	Dr. Ackins broke up the council into small groups to discuss feedback on the DEI Framework: SACE Council members worked collaboratively in groups to share recommendations on the layout. Dr. Ackins will go over all proposed feedback and incorporate it into an updated DEI Framework.
PWCS Equity Statement Review Work Session	Qunicy Crecelius-Click Diversity, Equity, Inclusion, and Compliance Coordinator	Attendees reviewed the current equity statement. SACE Members participated in the QSSSA. Question: How well does our current equity statement reflect our core values from Strategic Plan (Vision 2025)? Signal when you have read the current statement. Stems are provided to formulate thought. Share with a group. Access trends and patterns together
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	The meeting adjourned at 8:03 p.m.

September 26, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
September 26, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review and vote on proposed SY 2024-25 meeting dates and topics.
Welcome and onboard new members.
Receive an update on SY 2023-24 recommendations.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	6:10 p.m.
Approval of Minutes from the May 23, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	6:15 p.m.
Vote on Proposed SY 2024-25 SACE Meeting Dates & Topics	Dr. Charmelle Ackins Chief Equity Officer	6:20 p.m.
Member Introduction and Onboarding	Dr. Charmelle Ackins Chief Equity Officer	7 p.m.
Break	All	7:20 p.m.
Update on SY 2023-24 SACE Recommendations	Dr. Charmelle Ackins Chief Equity Officer	7:30 p.m.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
September 26, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Participate in a collaborative work session to review PWCS DEI Framework
Review Updates on SY 2023-24 SACE Recommendations.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Kelly Brown, Shannon Carmody, Lynmara Colon, Dawn Davis, Kaitlyn Engelmeier, Christopher Lee Funderburg, Joseph Graczyk, Dena Hammad, Anna Houseworth, Tate Jordan, Lisamarie Kane, Felicia Norwood, Melisa Pasero, Monique Raulston, Ashley Reyher, Robin Rubio, Autumn Spence, Keisha Strand, Kailey Thom, Yubo Zhang

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer	The meeting was called to order at 6:02 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer	Dr. Charmelle Ackins overviewed the September, 26 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer	No Citizen Comments.
Approval of Minutes from May 23, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer	Dena Hammad moved to approve the May 23, 2024, minutes. Tate Jordan seconded the motion. A unanimous vote approved the May 23, 2024, minutes.
Review on SY 2023-24 Recommendations	Dr. Charmelle Ackins Chief Equity Officer	Christopher Lee Funderburg suggested that we add a review on the Divisions Equity Statement to clarify the terms. Robin Rubio requested clarification on what the MTSS Acronym stood for. Dr. Reyher informed that MTSS refers to the Multi-Tiered System of Support. This system provides intervention and supports to students in need. Dena Hammad suggested the Cell Phone Policy to be considered and moved to the top of the 2023-24 recommendations list.
PWCS DEI Framework	Dr. Charmelle Ackins Chief Equity Officer	Dr. Ackins split up the council into small groups of four to discuss the current DEI Framework and compile feedback for potential updates: Sace Council members worked collaboratively in groups to develop recommendations. Dr. Ackins will go over all proposed feedback and incorporate into an updated DEI Framework.
Updates on SY 2023-24 SACE Recommendations	Dr. Charmelle Ackins Chief Equity Officer	Dr. Ackins presented on the SY 2023-24 SACE recommendations in each commitment area and provided progress updates: I. Learning and Achievement for All II. Positive Climate and Culture III. Family and Community Engagement IV. Organizational Coherence
Adjournment	Dr. Charmelle Ackins Chief Equity Officer	The meeting adjourned at 7:57 p.m.

2023-24 Meetings

May 23, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
May 23, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS Secondary Counseling.
Participate in a collaborative work session to compile committee recommendations.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Acting Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Acting Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Acting Chief Equity Officer	6:10 p.m.
Approval of Minutes from the April 25, 2024, Meeting	Dr. Charmelle Ackins Acting Chief Equity Officer	6:15 p.m.
PWCS Secondary Counseling Presentation	Dr. Anaid Shaver Supervisor, College & Career Services Jane Prince Supervisor, Secondary Counseling	6:20 p.m.
Break	All	6:50 p.m.
Committee Recommendation Collaborative Work Session	All	7 p.m.
Adjournment	Dr. Charmelle Ackins Acting Chief Equity Officer	7:45 p.m.

Superintendent's Advisory Council on Equity
May 23, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview on PWCS Secondary Counseling.
Participate in a collaborative work session to complete committee recommendations.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Suzie Bastian, Betsy Campagna, Shannon Carmody, Lynmara Colon, Christopher Lee Funderburg, Joseph Graczyk, Dena Hammd, Anna Houseworth, Tate Jordan, Joseph Mondoro, Felicia Norwood, Melisa Pasero, Ashley Reyher, Robin Rubio, Rebekah Schlatter, Shakeel Yusuf, Autumn Spence, Keisha Strand, Matthew Wygal

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer (Acting)	The meeting was called to order at 6:07 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Charmelle Ackins provided an overview of the May 23, 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer (Acting)	No Citizen Comments.
Approval of Minutes from April 25, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Suzie Bastian moved to approve the April 25, 2024, minutes. Matt Wygal seconded the motion. A unanimous vote approved the April 25, 2024, minutes.
PWCS Secondary School Counseling Program Overview	Jane Prince Supervisor, Secondary Counseling	Jane Prince spoke about Secondary School Counseling in PWCS and the following key concepts: Tier I, Tier II, and Tier III. Social Emotional Domain Lessons. Introduction to Naviance Goal setting, game plan, and strengths exploring. How are programs and services meeting student’s needs?
Student Vision Profile Reports	Dr. Anaid Shaver Supervisor, College & Career Services	Dr. Shaver explained what a Student Vision profile is: College & Career Counseling Services Naviance Virginia Workforce Development The benefits of using Synergy App (ParentVUE) The program is translated in the top 9 languages. Easy navigation on computer and mobile app. Students’ progress can be printed on paper if needed. Resource pages are available online at the PWCS public webpage.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Ackins presented on SY 2023-24 recommendations to the Superintendent. SACE Council members worked collaboratively in groups to share recommendations. The meeting adjourned at 7:57 p.m.

April 25, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
April 25, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS Student Opportunity and Multilingual Services Program.
Participate in a collaborative work session to compile committee recommendations.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Acting Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Acting Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Acting Chief Equity Officer	6:10 p.m.
Approval of Minutes from the March 21, 2024, Meeting	Dr. Charmelle Ackins Acting Chief Equity Officer	6:15 p.m.
WestEd English Learner Instructional Review	Felicia Norwood Supervisor, Sustainability of Federal Programs	6:20 p.m.
Break	All	6:45 p.m.
Dual Language Immersion in Prince William County Public Schools	Dr. Richard Pardo Coordinator, Dual Language Immersion	6:55 p.m.
Committee Recommendation Collaborative Work Session	All	7:15 p.m.
Adjournment	Dr. Charmelle Ackins Acting Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
April 25, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

WestEd English Learner Instructional Review Presentation.
Dual Language Immersion in Prince William County Public Schools.
Participate in a Collaborative Work Session to Compile Committee Recommendations.
Participate in Closing Reflections, Questions, and Comments.

Attendees:

Charmelle Ackins, Suzie Bastian, Betsy Campagna, Shannon Carmody, Lynmara Colon, Christopher Lee Funderburg, Joseph Graczyk, Dena Hammd, Anna Houseworth, Tate Jordan, Joseph Mondoro, Felicia Norwood, Richard Pardo, Melisa Pasero, Ashley Reyher, Robin Rubio, Rebekah Schlatter, Shakeel Yusuf, Autumn Spence, Keisha Strand, Matthew Wygal

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer (Acting)	The meeting was called to order at 6:03 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Charmelle Ackins provided an overview of the April 25, 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer (Acting)	No Citizen Comments.
Approval of Minutes from March 21, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Matthew Wygal moved to approve the March 21, 2024, minutes. Suzie Bastian seconded the motion. A unanimous vote approved the March 21, 2024, minutes.
WestEd English Learner Instructional Review	Felicia Norwood Supervisor, Sustainability of Federal Programs	Felicia Norwood presented on WestEd English Learner Instructional Review and spoke about the following key concepts: 28% of population are English Learners in PWCS schools. How are programs and services meeting student’s needs. What are professional learning opportunities? How are families/parents/guardians involved in their student’s education? Collaborative teams to support the WestEd review. (Core team, Expanded leadership Team, and Logistics Team. The logistics team shadowed students from one class to another at 10 school sites. Focus groups included parents to share what their hopes and academic plans are for their student. Final Data results will be presented in June to the Executive cabinet. Data includes: 88 Classrooms, observations were done in 10 schools. All three levels were represented (ES/MS/HS) 2,066 Teachers participated in the survey. 153 School administrators participated in the survey. Two Parent focus groups. Two student focus groups.
Dual Language Immersion in Prince William County Public Schools	Betsy Campagna Supervisor of World Languages Dr. Richard Pardo Coordinator, Dual Language Immersion	Betsy Campagna explained the benefits of the Dual Language Immersion Connection to the PWCS Strategic Plan. Increased cognitive abilities and language proficiency. Higher level of academic performance. Closing achievement gaps. Intercultural competence. Two student focus groups. Economic benefits for both learner and community. Dr. Pardo gave insight on the Dual Immersion Program Roll-out. SY24/25 PWCS will have two classes per site at the schools that already participate in the program. All incoming neighborhood and kindergarten students will automatically be entered in the site based DLI lottery. During kindergarten enrollment, registrars will ask parents/guardians if they would like to opt-out of the DLI program lottery. Schools will track/maintain their own site-based lottery.
Collaborative Work-Session	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Ackins presented the SACE committee’s SY2022-23 recommendations to the Superintendent. No recommendations were made to SY23-24. SACE Council members worked collaboratively in groups to prioritize, eliminate, and draft recommendations.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer (Acting)	The meeting adjourned at 8:04 p.m.

March 21, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
March 21, 2024, 6 p.m.
Kelly Leadership Center, Room 1101 A/B
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS K-12 School Counseling Program.
Participate in a collaborative work session to compile committee recommendations.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6:10 p.m.
Approval of Minutes from the February 22, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6:15 p.m.
PWCS Elementary School Counseling Program Overview	Lisa James Elementary School Counseling Specialist	6:20 p.m.
Committee Recommendation Collaborative Work Session	All	6:45 p.m.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer (Acting)	7 p.m.

Superintendent's Advisory Council on Equity
March 21, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

PWCS Elementary School Counseling Program Overview.
Participate in a collaborative work session to compile committee recommendations.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Suzie Bastian, Kenda Boyce, Kelly Brown, Anna Houseworth, Lisa James, Tate Jordan, Tim Neall, Ashley Reyher, Robin Rubio, Rebekah Schlatter, Keisha Strand, Natasha Valencia, Yubo Zhang

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer (Acting)	The meeting was called to order at 6:06 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Charmelle Ackins overviewed the March 21, 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer (Acting)	No Citizen Comments.
Approval of Minutes from February 22, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Susie Bastian moved to approve the February 22, 2024, minutes. Anna Houseworth seconded the motion. A unanimous vote approved the February 22, 2024, minutes.
PWCS Elementary School Counseling Program Overview	Lisa James Elementary School Counseling Specialist	Lisa James presented the PWCS Elementary School Counseling Program. She explained how elementary school counselors fill an important support role. Working collaboratively with students, parents, and staff. Lisa James spoke about the following key concepts: School Counseling student standards by VDOE. Data Analysis and Student outcome data. Closing the gap action plan. Month by month annual calendar. Tiered Elementary school counseling services. Social-Emotional domain lessons. Goal setting. College and career readiness domain lessons. Data and reflection. “No place for hate” initiative video presented from school counselor providing positive support at Tyler Elementary. Daily check-in video presented from Neabsco Elementary. Members of SACE answered questions regarding the videos and the changes made to the initiatives provided at schools. Rebecca Schlatter addressed questions about middle school behavioral changes and lack of socialization. Rebekah Schlatter mentioned the middle school lesson Changes, Choices, and Challenges. A Middle school presentation is coming up in May.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Ackins introduced Tate Jordan, a student from Gainesville High School. Recommendation framework work session commenced with Dr. Ackins on SY 2023-24 recommendations to the Superintendent. The meeting adjourned at 6:57 p.m.

February 22, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
February 22, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of Multi-Tiered System of Supports.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6:10 p.m.
Approval of Minutes from the January 25, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer (Acting)	6:15 p.m.
Multi-Tiered System of Supports	Dr. Darwin Barker Director, Tiered Intervention and Supports	6:20 p.m.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer (Acting)	7 p.m.

Superintendent's Advisory Council on Equity
March 21, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

PWCS Elementary School Counseling Program Overview.
Participate in a collaborative work session to compile committee recommendations.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Suzie Bastian, Kenda Boyce, Kelly Brown, Anna Houseworth, Lisa James, Tate Jordan, Tim Neall, Ashley Reyher, Robin Rubio, Rebekah Schlatter, Keisha Strand, Natasha Valencia, Yubo Zhang

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Chief Equity Officer (Acting)	The meeting was called to order at 6:02 p.m.
Overview of Agenda	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Charmelle Ackins overviewed the March 21, 2024, SACE meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Chief Equity Officer (Acting)	No Citizen Comments.
Approval of Minutes from February 22, 2024, Meeting	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Susie Bastian moved to approve the February 22, 2024, minutes. Anna Houseworth seconded the motion. A unanimous vote approved the February 22, 2024, minutes.
PWCS Elementary School Counseling Program Overview	Lisa James Elementary School Counseling Specialist	MTSS Key Terms. Bas Members of the SACE expressed interest in learning more about SEL/SHAW. Dr. Ackins indicated she would make a request to have this information presented in the future.
Adjournment	Dr. Charmelle Ackins Chief Equity Officer (Acting)	Dr. Ackins informed the SACE membership that a portion of the March meeting will be used to work on SY 2023-24 recommendations to the Superintendent. The meeting adjourned at 6:51 p.m.

January 25, 2024: Agenda & Minutes

Superintendent's Advisory Council on Equity
January 25, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS Family and Community Engagement.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	6:10 p.m.
Approval of Minutes from the December 18, 2023, Meeting	Dr. Charmelle Ackins Director, DEIC	6:15 p.m.
PWCS Family and Community Engagement	Yanet Boyd Supervisor, Family and Community Engagement	6:20 p.m.
Adjournment	Dr. Charmelle Ackins Director, DEIC	7 p.m.

Superintendent's Advisory Council on Equity
January 25, 2024, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Approval of Minutes from the December 18, 2023 Meeting.
Receive an overview of PWCS Family and Community Engagement.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Kenda Boyce, Tim Neall, Ashley Reyher, Autumn Spence, Suzie Bastian, Keisha Strand, Joseph Graczyk, Dena Hammad, Matthew Wygal, Shannon Carmody, Kate Olsen-Flynn, Natasha Valencia, Pamela Bell, Jane Prince, Dawn Davis, Kelly Brown, Yanet Boyd

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	The meeting was called to order at 6:02 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	Dr. Charmelle Ackins overviewed the January 25, 2024, meeting agenda. Suzie Bastian requested an update of the spelling of her name.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	No Citizen Comments.
Approval of Minutes from December 18, 2023, Meeting	Dr. Charmelle Ackins Director, DEIC	Suzie Bastian moved to approve the December 18, 2023, minutes. Dena Hammad seconded the motion. A unanimous vote approved the December 18, 2023, minutes.
PWCS Family and Community Engagement	Yanet Boyd Supervisor, Family and Community Engagement	The Family and Community Engagement presentation began at 6:07 p.m. The Family Academic and Community Engagement Specialist (FACES) role is to work collaboratively with the school and serve as supportive role for families. There has been a 10% increase in FACES at school since SY23. There are 101 Parent Liaison at every PWCS with only two schools with a vacant position. The Community Hubs Initiative goal is to have 90% of the families attend events related to their students’ academic progress, increasing their capacity to support their student’s learning in school.
Adjournment	Dr. Charmelle Ackins Director, DEIC	Meeting adjourned at 6:39 p.m.

December 18, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
December 18, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS Capital Improvement.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	6:10 p.m.
Approval of Minutes from the November 30, 2023, Meeting	Dr. Charmelle Ackins Director, DEIC	6:15 p.m.
PWCS Capital Improvement	David Beavers Supervisor, Planning and Financial Services	6:20 p.m.
Adjournment	Dr. Charmelle Ackins Director, DEIC	7 p.m.

Superintendent's Advisory Council on Equity
December 18, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review and Approval of November minutes, and Citizen comment time.
PWCS Capital Improvement Presentation
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Kenda Boyce, Lisamarie Kane, Tim Neall, Ashley Reyher, Robin Rubio, Rebekah Schlatter, Autumn Spence, Keisha Strand, Suzie Bastian, Christine Good, Danielle Meyer, David Beavers

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	The meeting was called to order at 6:01 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	Dr. Charmelle Ackins overviewed the November 30, 2023, meeting agenda. Melissa Pasero requested an update of the summary with the date of November 30, 2023. Suzie Bastian noted second update on the activity column to be updated to November 30, 2023.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	No Citizen Comments
Approval of Minutes from November 30, 2023, Meeting	Dr. Charmelle Ackins Director, DEIC	Robin Rubio moved to approve the November 30, 2023, minutes. Suzie Bastian seconded the motion. A unanimous vote approved the November 30, 2023, minutes.
PWCS Capital Improvement	David Beavers Supervisor, Planning and Financial Services	The Facilities Department presentation began at 6:07 p.m. Renovation and Renewal of buildings contain energy efficiency and circulation enhancements. Renovations are done in 7yr increments. Major renovations are made before 25yr mark. Lisamarie Kane inquired about major costly renovations. Mr. Beavers explained major works such as plumbing & electrical are considered important. Evaluation, budget, and needs are reviewed first before major renovation. Major building issues are prioritized. Hanover Study is being done to discover the best practices for implementing an equity–driven CIP.
Adjournment	Dr. Charmelle Ackins Director, DEIC	Meeting adjourned at 6:50 p.m.

November 30, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
November 30, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of PWCS Career and Technical Education Programs.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	6:10 p.m.
Approval of Minutes from the October 26, 2023, Meeting	Dr. Charmelle Ackins Director, DEIC	6:15 p.m.
PWCS Career and Technical Education Programs	Dr. Sarah J. Martin Director, CTE Christine D. Good Supervisor, CTE	6:20 p.m.
Adjournment	Dr. Charmelle Ackins Director, DEIC	7 p.m.

Superintendent's Advisory Council on Equity
November 30, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review and Approval of October minutes, and Citizen comment time.
Presentation by Career and Technical Education (CTE)
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Kenda Boyce, Kaitlyn Engelmeier Foor, Joesph Graczyk, Dena Hammad, Lisamarie Kane, Tim Neall, Ashley Reyher, Robin Rubio, Rebekah Schlatter (virtual), Autumn Spence, Keisha Strand, Matthew Wygal, Shakeel Yusuf, Suzie Bastian, Christine Good, Danielle Meyer, Dr. Sarah J. Martin (virtual).

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	The meeting was called to order at 6:06 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	Dr. Ackins overviewed the November 30, 2023, meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	No Citizen Comments
Approval of Minutes from the October 26, 2023 Meetings	Dr. Charmelle Ackins Director, DEIC	Robin Rubio moved to approve the October 26, 2023, minutes. Dena Hammad seconded the motion. A unanimous vote approved the October 26, 2023, minutes.
Presentation by CTE	Christine Good Danielle Meyer	CTE Department presentation began at 6:09 p.m. Revision of CTE courses offered. CTE is an umbrella of 8 program areas. 16 career clusters, 29 career pathways, and 140+ secondary courses offered in PWCS. CTE is available at all Middle Schools and High Schools. Transfer and Transport Programs are available. Dena Hammad and Suzie Bastian inquired about summer program courses that are available for the Middle Schools in the western end of the county. Non-English-speaking students and families are being reached through Parent Liaisons and Family and Community Engagement Series.
Adjournment	Dr. Charmelle Ackins Director, DEIC	Meeting adjourned at 6:44 p.m. Suzie Bastian moved to approve the adjournment; Matthew Wygal seconded the motion

October 26, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
October 26, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Vote for SACE Officers and the proposed changes to the SACE bylaws.
Receive an update on the PWCS equitable and adequate budgeting project.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	6:10 p.m.
Approval of Minutes from the September 28, 2023, Meeting	Dr. Charmelle Ackins Director, DEIC	6:15 p.m.
Vote for SACE Officers	Dr. Charmelle Ackins Director, DEIC	6:20 p.m.
Vote on the Proposed Changes to the SACE Bylaws	Dr. Lucretia Brown Chief Equity Officer Erik Carlsen-Landy Assistant Division Counsel	6:30 p.m.
Break	ALL	7 p.m.
Equitable and Adequate Funding Update	Dr. Lucretia Brown Chief Equity Officer	7:10 p.m.
Adjournment	Dr. Charmelle Ackins Director, DEIC	8 p.m.

Superintendent's Advisory Council on Equity
October 26, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Vote for SACE Officers and the proposed changes to the SACE bylaws.
Receive an update on the PWCS equitable and adequate budgeting project.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Lucretia Brown, Kenda Boyce, Kaitlyn Engelmeier Foor, Joesph Graczyk, Dena Hammad, Lisamarie Kane, Tim Neall, Ashely Reyher, Robin Rubio, Rebekah Schlatter, Autumn Spence, Keisha Strand, Matthew Townsend, Matthew Wygal, Shakeel Yusuf, Yubo Zhang

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	The meeting was called to order at 6:03 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	Dr. Ackins overviewed the October 26, 2023, meeting agenda.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	No Citizen Comments
Approval of Minutes from the September 28, 2023 Meetings	Dr. Charmelle Ackins Director, DEIC	Keisha Strand moved to approve the September 28, 2023, minutes. Kenda Boyce seconded the motion. A unanimous vote approved the September 28, 2023, minutes.
Vote for SACE Officers	Dr. Charmelle Ackins Director, DEIC	Co-Chair: Autumn Spence nominated Yubo Zhang for the position of Co-chair. Yubo Zhang was elected by unanimous vote. Vice Co-Chair: Yubo Zhang nominated Dena Hammad for the position of Vice Co-Chair. Dena Hammad was elected by a unanimous vote. Co-Secretary: Lisamarie Kane nominated Keisha Strand for the position of Co-Secretary. Keisha Strand was elected by a unanimous vote.
Vote on the Proposed Changes to the SACE Bylaws	Dr. Charmelle Ackins Director, DEIC	Dr. Lucretia Brown moved to approve the proposed changes to the SACE bylaws. Dena Hammad seconded the motion. A unanimous vote approved the proposed changes to the SACE bylaws.
New Member Introduction and Onboarding	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Director, DEIC	Dr. Brown reviewed the roles and responsibilities of SACE officers with the Council. A vote will be held at the October meeting to elect officers for the 2023-24 school year.
Break	All	No Break
Equitable and Adequate Funding Update	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown gave a high-level overview of the historic journey of equitable and adequate funding at PWCS. She shared information about Phase I of the partnership with ERS. Shakeel Yusuf overviewed the Allovue project. Allocate, Budget, and Manage Dr. Brown shared information about Phase 2 of PWCS’ partnership with ERS. ERS is a nonprofit that focuses on helping school districts leverage resources. She briefly spoke about the ten dimensions of equity and recapped what the group learned in the spring. The goal is to redesign the funding model by 2026. An effective model should be adequate, equitable, transparent, flexible, predictable, and sustainable. The group participated in an open reflection activity.
Adjournment	Dr. Charmelle Ackins Director, DEIC	Meeting adjourned at 7:44 p.m.

September 28, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
September 28, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review and vote on proposed SY 2023-24 meeting dates and topics.
Receive a briefing on the SACE bylaws.
Receive office and department SY 2022-23 update.
Participate in closing reflections, questions, and comments.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	6 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	6:05 p.m.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	6:10 p.m.
Approval of Minutes from the May 25 & June 8, 2023, Meetings	Dr. Charmelle Ackins Director, DEIC	6:15 p.m.
Vote on Proposed SY 2023-24 SACE Meeting Dates and Topics	Dr. Charmelle Ackins Director, DEIC	6:20 p.m.
Bylaw Briefing	Dr. Lucretia Brown Chief Equity Officer	6:40 p.m.
New Member Introduction and Onboarding	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Director, DEIC	7 p.m.
Break	All	7:20 p.m.
New Member Introduction and Onboarding SY 2022-23 Progress Update	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Director, DEIC	7:30 p.m.
Adjournment	Dr. Charmelle Ackins Director, DEIC	8 p.m.

Superintendent's Advisory Council on Equity
September 28, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review and vote on proposed SY 2023-24 meeting dates and topics.
Receive a briefing on the SACE bylaws.
Receive office and department SY 2022-23 update.
Participate in closing reflections, questions, and comments.

Attendees:

Charmelle Ackins, Lucretia Brown, Suzie Bastian, Kenda Boyce, Dara Dugger, Kaitlyn Engelmeier Foor, Dean Hammad, Anna Houseworth, Tim Neall, Melisa Pasero, Ashely Reyher, Autumn Spence, Keisha Strand, Matthew Wygal, Shakeel Yusuf, Yubo Zhang

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Charmelle Ackins Director, DEIC	The meeting was called to order at 6:03 p.m.
Overview of Agenda	Dr. Charmelle Ackins Director, DEIC	Dr. Ackins overviewed the September 28, 2023, SACE meeting agenda. Dr. McDade addressed the SACE membership to thank them for their service and stressed the importance of the work done by the Council. Dr. Ackins introduced herself and asked each member of the SACE to do the same.
Citizen Comment Time	Dr. Charmelle Ackins Director, DEIC	No Citizen Comments
Approval of Minutes from May 25 & June 8, 2023, Meetings	Dr. Charmelle Ackins Director, DEIC	Matt Wygal motioned to approve the May 25, 2023, minutes. Kenda Boyce seconded the motion. A unanimous vote approved the May 25, 2023, minutes. Dena Hammad motioned to approve the June 8, 2023, minutes. Keisha Strand seconded the motion. A unanimous vote approved the June 8, 2023, minutes.
Vote on Proposed SY 2023-24 SACE Meeting Dates & Meeting Topics	Dr. Charmelle Ackins Director, DEIC	Dr. Ackins overviewed the proposed meeting dates and topics for the 2023-24 school year. Suzie Bastian motioned to approve moving the December meeting to December 18. Melisa Pasero seconded the motion. A unanimous vote approved the motion to move the December meeting to December 18. Autumn Spence motioned to approve the proposed meeting topics for the 2023-24 school year. Keisha Strand seconded the motion. A unanimous vote approved the motion.
Bylaws Briefing	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown overviewed the proposed changes to the SACE bylaws. The SACE membership will review the bylaws and proposed changes. A vote on the proposed changes will be held at the October 26 meeting. Nicole Thompson, Assistant Division Council, gave an overview of the SACE bylaws and meeting rules from a legal perspective. She explained no more than two SACE members can communicate about SACE business outside of scheduled SACE meetings.
New Member Introduction and Onboarding	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Director, DEIC	Dr. Brown reviewed the roles and responsibilities of SACE officers with the Council. A vote will be held at the October meeting to elect officers for the 2023-24 school year.
Break	All	No Break
New Member Introduction and Onboarding SY 2022-23 Progress Update	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Director, DEIC	Dr. Brown provided an overview of the historical timeline of the Office of the Chief Equity Officer, the DEI Framework, and the office and departmental structure. Dr. Brown and Dr. Ackins presented an implementation update on the following areas: Access and Opportunity: Equal Opportunity Schools Trusted Adults School Equity Teams SAT Prep Redistricting On-time Graduation Resource Equity: Resource Equity Audit Equitable and Adequate Budgeting Taskforce Redesign of Funding Models You Belong Here! Code of Behavior ESOL Program Audit Communication & Engagement: Parent Liaisons Community Hubs Family Surveys Family Engagement Series Intercultural Competence & Inclusion: Standard VI Cultural Competency Licensure and Practice School Equity Visits Dawn Kaess will send the Council members the link for the PWCS Family Engagement Series. Questions and answers were taken throughout the presentation.
Adjournment	Dr. Charmelle Ackins Director, DEIC	Meeting adjourned at 7:54 p.m.

2022-23 Meetings

June 8, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
June 8, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review, discuss, and vote on motions to amend the SACE bylaws

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	6:10 p.m.
Approval of Minutes from the May 25 Meeting	Dr. Lucretia Brown Chief Equity Officer	6:15 p.m.
Review, Discuss, and Vote on Motions to Amend the SACE Bylaws	All	6:20 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	7 p.m.

Superintendent's Advisory Council on Equity
June 8, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Review, discuss, and vote on motions to amend the SACE bylaws.

Attendees:

Lucretia Brown, Giselle Feliciano, Matthew Wygal, Robin Rubio, Rebekah Schlatter, Felicia Norwood, Glorya Jordan, Lynmara Colon, Tracy Blake, Adriane Harrison

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	Quorum not present, agenda items were tabled until the September 28, 2023, meeting.

May 25, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
May 25, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Discuss proposed changes to SACE bylaws presented by the ad hoc committee
Receive an overview of Student Discipline and Restorative Practice
Participate in closing reflections, questions, and comments

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	6:10 p.m.
Approval of Minutes from the April 13 Meeting	Dr. Lucretia Brown Chief Equity Officer	6:15 p.m.
Ad Hoc Committee to Revise SACE Bylaws Presentation and Discussion	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Break	All	6:50 p.m.
Overview of Student Discipline and Nontraditional Programs	Dara Dugger Director, Student Management and Alternative Programs	7 p.m.
Closing Reflections, Questions, and Comments	All	7:50 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
May 25, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Discuss proposed changes to SACE bylaws presented by the ad hoc committee.
Receive an overview of Student Discipline and Nontraditional Programs.
Participate in closing reflections, questions, and comments.

Attendees:

Lucretia Brown, Erik Carlsen-Landy, Kate Olson Flynn, Glorya Jordan, Pamela Lockridge, Tim Healey, Giselle Feliciano, Kim Gudinas, Tracy Blake, Carolyn Custard, Felicia Norwood, Natalia Guardado, Robin Rubio, Matthew Wygal, Tim Neall

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	The meeting was called to order at 6:01 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown overviewed the May 25, 2023, SACE meeting agenda.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	No Citizen Comments
Approval of Minutes from April 13, 2023, Meeting	Dr. Lucretia Brown Chief Equity Officer	Kate Olson Flynn motioned to approve the April 13, 2023, minutes. Giselle Feliciano seconded the motion. A unanimous vote approved the April 13, 2023, minutes.
Ad Hoc Committee to Revise SACE Bylaws Presentation and Discussion	Dr. Lucretia Brown Chief Equity Officer	The Ad Hoc Committee to Revise the SACE Bylaws presented suggestions to amend/revise the SACE bylaws. Motion to increase the total number of members to 30, which would add ten non-voting members. Motion to amend Article 3.2 b & c to eliminate the term 2nd and final and add “additional one or two-year term(s)” to ensure no more than 10 members’ terms shall expire the same year. Expiring members shall be notified 60 prior. The term may be renewable with satisfactory performance. Motion to reduce quorum to five voting members Motion to add a new section, 6.2 to Article VI, for the purpose of notifying noncompliance with attendance and to recommend new appointee to Superintendent or School Board Member. Erik Carlsen-Landy, Division Council, reviewed the suggested changes and did not see anything that would prohibit the changes from being made. Matt Wygal motioned to suspend the SACE bylaws for 30 days. Glorya Jordan seconded the motion. The motion to suspend the bylaws for 30 days was approved by a unanimous vote. Dawn Kaess will send Erik Carlsen-Landy the draft motions to review. Mr. Carlsen-Landy will draft new bylaws for the SACE to vote on at the June 8 meeting.
Break	All	No break
Overview of Student Discipline & Nontraditional Programs	Dara Dugger Director, SMAPD	Dara Duggar presented an overview of school discipline which included the following topics: “Code of Virginia.” Model Guidance for Positive and Preventive Code of Student Conduct Discipline Coding What is SMAPD Restorative vs. Traditional Discipline Code of Behavior Discipline and DEI Behavior Categories Exclusionary Discipline Nontraditional Programs
Closing Reflections, Questions, and Comments	Dara Dugger Director, SMAPD Dr. Lucretia Brown Chief Equity Officer	Kate Olsen Flynn asked if the SACE would draft and present recommendations to the Superintendent this year. Dr. Brown stated the SACE would be making recommendations. There will be a 1-hour meeting on June 8 to vote on the new SACE bylaws.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 8:02 p.m.

April 13, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
April 13, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Discuss SACE reorganization
Receive a progress update on the Department of Family and Community Engagement
Participate in closing reflections, questions, and comments

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	6:10 p.m.
Approval of Minutes from the March 30 Meeting	Dr. Lucretia Brown Chief Equity Officer	6:15 p.m.
SACE Reorganization Discussion	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Break	All	6:50 p.m.
Department of Family and Community Engagement Progress to Date School Parent Liaisons Family Engagement Series Family and Community Engagement Specialists	Dr. Charmelle Ackins Supervisor, Family and Community Engagement	7 p.m.
Closing Reflections, Questions, and Comments	All	7:50 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
April 13, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Discuss SACE reorganization
Receive a progress update on the Department of Family and Community Engagement
Participate in closing reflections, questions, and comments

Attendees:

Tracy Blake, Lucretia Brown, Carolyn Custard, Lynmara Colon, Giselle Feliciano, Natalia Guardado, Kim Gudinas, Adriane Harrison, Glorya Jordan, Pamela Lockridge, Felicia Norwood, Kate Olson-Flynn, Rebekah Schlatter, Matthew Wygal

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	The meeting was called to order at 6:04 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown overviewed the April 13, 2023, SACE meeting agenda.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	No Citizen Comments
Approval of Minutes from March 30, 2023, Meeting	Dr. Lucretia Brown Chief Equity Officer	Glorya Jordan motioned to approve the March 30, 2023, minutes. Felicia Norwood seconded the motion. A unanimous vote approved the March 30, 2023, minutes.
SACE Reorganization Discussion	Dr. Lucretia Brown Chief Equity Officer	Council members were provided a copy of the bylaws and Dr. Brown directed the group’s attention to Article 3 Membership Superintendent [Section 3.1 (b)(vi)]; Dr. Brown discussed membership with the– Are we okay with the 5 members remaining on or request Supt and Chair identify 2 members to carry on; Suggestion for staggered terms shared at an earlier meeting; for group cohesion and continuity – ensure that large portions of membership do not cycle out at the same time; more staggering recommended so smaller numbers of members cycle out; continuity to process and work is important, consider an annual transition report; too many to cycle out at 6/30/2023, cap at no more than 8 or 9 to cycle out in a single year; to enact staggered terms, bylaws would need to be changed; consider working group; Discussions of application of Section 7.2 to amendments to bylaws; Determination that a meeting would be held virtually June 8, 2023, at 6 p.m. Resources: PowerPoint (3 slides), membership list with term expiration dates, bylaws Year-end Tasks for Current Members: Revise Bylaws Reschedule February meeting – June 8 Virtual 6 p.m. Discipline presentation for May 25 meeting CIP presentation – May/June Recommendations to Superintendent at May meeting? – review accomplishments and status Consider leaving time open at May meeting to review bylaw suggestions Recommend Orientation meeting in August for members.
Break	All	The Council took a 10-minute break.
Department of Family and Community Engagement Progress Update School Parent Liaisons Family Engagement Series Family and Community Engagement Specialists	Dr. Charmelle Ackins Supervisor, Family and Community Engagement	Dr. Brown introduced Dr. Ackins and provided a high-level overview of the Department of Family and Community Engagement. Dr. Brown reviewed baseline Family and Community Engagement data from Climate and Culture survey last year. Discussions continued on baseline data by level. Goal for every school to have a parent liaison by 2025. Strategic use of parent liaisons to support family and community engagement. REPLACE (incorrect, Dr. Brown doesn’t remember what should be there) Regular cadence of authentic engagement with PWCS families. DEI effective embedded in policies and administrative regulations. Dr. Ackins discussed strategic commitments that are her focus for this year. Currently have 72 total school parent liaison throughout PWCS and 8 schools have two parent liaisons. Ensuring all Parent Liaisons have the same resources. Resource equity – shared definition through organization. All work with FACES is grounded in Continuous Improvement work. Dr. Ackins reviewed the timeline for FACES from October 2022 to April 2024. FACES information on LaunchPad for staff and will be posted to PWCS website. FACES Professional Learning dates set for SY23-24. Video of FACES event at Graham Park MS. Air and Space Museum in DC 100 families participated. School Parent Liaisons overview including professional development and collaboration. School Parent Liaison program is completely new to PWCS. One of the tasks for this summer is to revise job description to ensure that SPLs are being used in a standard way across the organize (normalizing the position). Family Engagement Series – resource series for families with a range of topics (1 session per week since February 1). Increased the number of offerings to families by 50% within 60 days. Each presentation has simultaneous translations. Program previously under Title 1, now programs are offered to all families. Dr. Ackins shared the Comprehensive Communication Strategy. Next steps – working to identify community hubs to share information, meeting people where they are to build trust to create the authentic partnership. Opened for questions and comments for SACE members. Encourage Principals to engage Parent Liaisons in Continuous Improvement Process. Virtual programs do not currently have Parent Liaisons. Why no follow through Open House or Touch Base events in the spring Resources – Video added to PowerPoint – Graham Park FACES event
Closing Reflections, Questions, and Comments	All	Recommend inviting a School Parent Liaison representative to participate on SACE (Natalia Guardado).
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 8:07 p.m.

March 30, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
March 30, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive updates on the implementation progress of the DEI Office
Receive an overview of Achievement, Attendance, and Exclusionary Discipline Data
Participate in breakout sessions and complete post-presentation questions

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	6 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	6:05 p.m.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	6:10 p.m.
Approval of Minutes from the January 26 Meeting	Dr. Lucretia Brown Chief Equity Officer	6:15 p.m.
PWCS DEI Update	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Break	All	6:40 p.m.
PWCS Student Performance Data Presentation	Dr. Tim Neall Director, RASP	6:50 p.m.
Breakout Sessions	Dr. Tim Neall Director, RASP Dr. Lucretia Brown Chief Equity Officer	7:30 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
March 30, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive updates on the implementation progress of the DEI Office
Receive an overview of PWCS Student Performance Data
Participate in breakout sessions and complete post-presentation questions

Attendees:

Tracy Blake, Lucretia Brown, Carolyn Custard, Lynmara Colon, Giselle Feliciano, Kim Gudinas, Adriane Harrison, Tim Healey, Glorya Jordan, Pamela Lockridge, Tim Neall, Kate Olson-Flynn, Robin Rubio

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Dr. Lucretia Brown Chief Equity Officer	The meeting was called to order at 6:03 p.m.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown overviewed the March 30, 2023, SACE meeting agenda.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	No Citizen Comments
Approval of Minutes from January 26, 2023, Meeting	Dr. Lucretia Brown Chief Equity Officer	Kate Olson Flynn motioned to approve the January 26, 2023, minutes. Tracy Blake seconded the motion. A unanimous vote approved the January 26, 2023, minutes.
PWCS DEI Update	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown overviewed the PWCS and Equal Opportunity Schools partnership. She presented key elements of the partnership, highlights from cohort 1 implementation, and the next steps. Dr. Healey provided insight as a high school administrator.
Break	All	The Council did not take a break
PWCS Student Performance Data Presentation	Dr. Tim Neall Director, RASP	Dr. Neall presented an interactive overview of performance, attendance, and behavior data. The presentation covered key terms, data myths, and cautions. The SACE members examined student performance data using an equity lens, hypothesized about relationships between a variety of data sets and generated questions and areas of exploration.
Breakout Sessions	Dr. Tim Neall Director, RASP Dr. Lucretia Brown Chief Equity Officer	Breakout sessions were incorporated into the interactive PWCS Student Performance Data Presentation.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 7:15 p.m.

February 23, 2023: Agenda - Postponed (Rescheduled for June 8, 2023)

Superintendent's Advisory Council on Equity
February 23, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive updates on the implementation progress of the DEI Office
Receive an overview of the Capital Improvement Process
Participate in breakout sessions and complete post-presentation questions.

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	6 p.m.
Overview of Agenda	Thomas Weed Director, DEI	6:05 p.m.
Citizen Comment Time	Thomas Weed Director, DEI	6:10 p.m.
Approval of Minutes from the January 26 Meeting	Thomas Weed Director, DEI	6:15 p.m.
PWCS DEI Update	Thomas Weed Director, DEI	6:20 p.m.
Break	All	6:40 p.m.
Capital Improvement	Vernon Bock Chief Operating Officer	6:50 p.m.
Breakout Sessions	Vernon Bock Chief Operating Officer Thomas Weed Director, DEI	7:30 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

January 26, 2023: Agenda & Minutes

Superintendent's Advisory Council on Equity
January 26, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive updates on the implementation progress of the DEI office
Receive an overview of the PWCS budgeting process
Participate in breakout sessions and complete post-presentation questions

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	6 p.m.
Overview of Agenda	Thomas Weed Director, DEI	6:05 p.m.
Citizen Comment Time	Thomas Weed Director, DEI	6:10 p.m.
Approval of Minutes from the December 8 Meeting	Thomas Weed Director, DEI	6:15 p.m.
PWCS DEI Update	Thomas Weed Director, DEI Dr. Charmelle Ackins Supervisor, FACE	6:20 p.m.
Break	All	6:50 p.m.
PWCS Budget Process	John Wallingford Chief Financial Officer	7 p.m.
Committee Breakout Sessions	Dr. Lucretia Brown Chief Equity Officer	7:30 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
January 26, 2023, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive updates on the implementation progress of the DEI office
Receive an overview of the PWCS budgeting process
Participate in breakout sessions and complete post-presentation questions

Attendees:

Tracy Blake, Lucretia Brown, Carolyn Custard, Lynmara Colon, Giselle Feliciano, Natalia Guardado (Virtual), Kim Gudinas, Adriane Harrison, Tim Healey, Glorya Jordan, Pamela Lockridge, Tim Neall, Felicia Norwood, Kate Olson-Flynn, Rebekah Schlatter, Tom Weed, Matthew Wygal

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	Dr. Lateef addressed the SACE members before the meeting was called to order. He thanked the group for their time and work. The meeting was called to order at 6:08 p.m.
Overview of Agenda	Thomas Weed Director, DEI	Thomas Weed overviewed the January 26, 2023, SACE meeting agenda. He noted that the Budget Process presentation would begin at 6:15 p.m., and the DEI Update would occur after the break.
Citizen Comment Time	Thomas Weed Director, DEI	No Citizen Comments
Approval of Minutes from December 8, 2022, Meeting	Thomas Weed Director, DEI	Tracy Blake motioned to approve the December 8, 2022, minutes. Glorya Jordan seconded the motion. A unanimous vote approved the December 8, 2022, minutes.
SACE Bylaws and Attendance	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown reviewed the attendance requirements of the SACE as outlined in the bylaws. The Council discussed the bylaws and the possibility of revising the attendance section. No motion was made to revise the bylaws.
PWCS Budget Process	John Wallingford Chief Financial Officer	Dr. Brown and Mr. Wallingford presented an overview of the PWCS budgeting process. The presentation included a history of budgeting in PWCS, types of budgets, school calculation sheets, revenue and expenditures, enrollment trends, funds balances, and budget cycle and timeline. Questions and answers followed.
Break	All	The Council took a 5-minute break
Committee Breakout Sessions	Dr. Lucretia Brown Chief Equity Officer	Due to the PWCS Budget Process presentation running over time, committee breakout sessions were not held.
PWCS DEI Update	Thomas Weed Director, DEI	Dr. Brown briefly updated the Council on the progress of the DEI work her office is conducting. Tom Weed followed with an update on Equal Opportunity Schools.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 8 p.m.

December 8, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
December 8, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms
Receive updates and discuss the following
- SACE Bylaws and Attendance
- DEI
  - Family Academic and Community Engagement
Receive an overview of PWCS Specialty Programs

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	6 p.m.
Overview of Agenda	Thomas Weed Director, DEI	6:05 p.m.
Citizen Comment Time	Thomas Weed Director, DEI	6:10 p.m.
Approval of Minutes from the November 10 Meeting	Thomas Weed Director, DEI	6:15 p.m.
SACE Bylaws and Attendance	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
DEI Update	Dr. Lucretia Brown Chief Equity Officer	6:40 p.m.
Break	All	7 p.m.
PWCS Specialty Programs Presentation	Dr. Lynmara Colon Director of Student Opportunity and Multilingual Services	7:10 p.m.
Committee Breakout Sessions	Dr. Lucretia Brown Chief Equity Officer	7:40 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
December 8, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms
Receive updates and discuss the following
- SACE Bylaws and Attendance
- DEI
  - Family Academic and Community Engagement
Receive an overview of PWCS Specialty Programs
Participate in breakout sessions and complete post-presentation questions

Attendees:

Tracy Blake, India Daniels, Giselle Feliciano, Kim Gudinas, Adriane Harrison, Tim Healey, Glorya Jordan, Pamela Lockridge, Kate Olson-Flynn, Lucretia Brown, Carolyn Custard, Lynmara Colon, Tanisha Holland, Tim Neall, Felicia Norwood, Tom Weed

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	Meeting called to order at 6:02 p.m.
Overview of Agenda	Thomas Weed Director, DEI	Thomas Weed gave an overview of the December 8, 2022, SACE meeting agenda.
Citizen Comment Time	Thomas Weed Director, DEI	Public comment was given by Lori Sterne, PWCS Teacher, Susanna Johnson, PWCS Parent, and Rachel Freeman, PWCS Parent, regarding the impact high school specialty programs have on base schools.
Approval of Minutes from November 10, 2022, Meeting	Thomas Weed Director, DEI	Tracy Blake motioned to approve the November 10, 2022, minutes. Kate Olson-Flynn seconded the motion. A unanimous vote approved the November 10, 2022, minutes.
SACE Bylaws and Attendance	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown reviewed the attendance requirements of the SACE as outlined in the bylaws. The Council discussed the bylaws and the possibility of revising the attendance section. No motion was made to revise the bylaws.
DEI Update	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown advised the Council that she would provide monthly DEI updates. Charmelle Ackins, Supervisor of Family and Community Engagement, provided a brief overview and update.
Break	ALL	The Council took a 10-minute break
PWCS Specialty Programs Presentation	Karima Wesselhoft Supervisor, Advanced and Specialty Programs Brenda Bailey Supervisor, Gifted Education	Brenda Bailey gave an overview of Gifted Education. She spoke abut the goal of gifted education, the identification process, increasing equity, and current program statistics. Karima Wesselhoft gave an overview of PWCS Specialty Programs. She provided background, statistics, and information on the application process.
Committee Breakout Sessions	Dr. Lucretia Brown Chief Equity Officer	Instead of breaking into committees, a round-robin session was held to ask questions and discuss the presentation.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 8:07 p.m.

November 10, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
November 10, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Reorganize committees and working groups for the 2022-23 school year
Review council and committee post-presentation procedures
Receive school year 2022-23 PWCS Heals presentation
Review additional School Board Resolutions

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	6 p.m.
Overview of Agenda	Thomas Weed Director, DEI	6:05 p.m.
Citizen Comment Time	Thomas Weed Director, DEI	6:10 p.m.
Approval of Minutes from the October 20 Meeting	Thomas Weed Director, DEI	6:15 p.m.
Review New School Board Resolutions	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Reorganization of SACE Committees Survey Results	Dr. Lucretia Brown Chief Equity Officer	6:40 p.m.
Break	ALL	7 p.m.
Review Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	7:05 p.m.
PWCS Heals Presentation	Rebekah Schlatter Director of College, Career, and Student Support Heather Wines Supervisor, Social and Emotional Learning	7:10 p.m.
Committee Breakout Sessions	Dr. Lucretia Brown Chief Equity Officer	7:40 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
November 10, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Reorganize committees and working groups for the 2022-23 school year
Review council and committee post-presentation procedures
Receive school year 2022-23 PWCS Heals presentation
Review additional School Board Resolutions

Attendees:

Tracy Blake, Justin Cain, Tim Healey, Glorya Jordan, Kate Olson Flynn, Robin Rubio, Rebekah Schlatter, Matthew Wygal, Lucretia Brown, Carolyn Custard, Lynmara Colon, Tim Neall, Tom Weed

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	Meeting called to order at 6:06 p.m.
Overview of Agenda	Thomas Weed Director, DEI	Thomas Weed gave an overview of the November 10, 2022, SACE meeting agenda.
Citizen Comment Time	Thomas Weed Director, DEI	Palmer Denny, a Colgan High School student, addressed the Council regarding the treatment of Conservative students within the county. He requested that political affiliation be added to the PWCS Diversity Statement.
Approval of Minutes from October 20, 2022, Meeting	Thomas Weed Director, DEI	Kate Olson Flynn motioned to approve the October 20, 2022, minutes. Justin Cain seconded the motion. A unanimous vote approved the October 20, 2022, minutes.
Review New School Board Resolutions	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown explained the new resolutions to the Council and asked for feedback or suggestions.
Reorganization of SACE Committees Survey Results	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown spoke about the survey results and announced the new committee assignments.
Break	ALL	Justin Cain motioned to postpone the break. Glorya Jordan seconded the motion. A unanimous vote postponed the break.
Review Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown explained the two guiding questions documents to the SACE members.
PWCS Heals Presentation	Rebekah Schlatter Director of College, Career, and Student Support Heather Wines Supervisor, Social and Emotional Learning	Rebekah Schlatter and Heather Wines gave an overview of the PWCS Heals program. Questions and answers were taken throughout the presentation as well as after the presentation.
Break	ALL	The Council took a 5-minute break.
Committee Breakout Sessions	Dr. Lucretia Brown Chief Equity Officer	Council members broke out into their assigned committees and answered the guiding questions regarding the PWCS Heals presentation.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 8:09 p.m.

October 20, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
October 20, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Reorganize committees and working groups for the 2022-23 school year
Review council and committee post-presentation procedures
Receive school year 2022-23 PWCS Heals presentation
Take school year 2022-23 council picture

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Thomas Weed Director Diversity, Equity, and Inclusion	6 p.m.
Overview of Agenda	Thomas Weed Director Diversity, Equity, and Inclusion	6:05 p.m.
Citizen Comment Time	Thomas Weed Director Diversity, Equity, and Inclusion	6:10 p.m.
Approval of Minutes from the September 29 Meeting	Thomas Weed Director Diversity, Equity, and Inclusion	6:15 p.m.
Introduction of Supervisor-Family and Community Engagement	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Overview of PWCS Family and Community Engagement	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Supervisor - Family and Community Engagement	6:25 p.m.
Break	All	6:55 p.m.
Reorganization of SACE Committees	Dr. Lucretia Brown Chief Equity Officer	7 p.m.
SACE Committee Operating Procedures and Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	7:25 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
October 20, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Reorganize committees and working groups for the 2022-23 school year
Review council and committee post-presentation procedures
Receive school year 2022-23 PWCS Heals presentation
Take school year 2022-23 council picture

Attendees:

Tracy Blake, Justin Cain, Giselle Feliciano, Kim Gudinas, Tim Healey, Glorya Jordan, Pamela Lockridge, Kate Olson Flynn, Robin Rubio, Rebekah Schlatter, Mekelet Suraphel, Matthew Wygal, Lucretia Brown, Lynmara Colon, Tanisha Holland, Tim Neall, Felicia Norwood, Tom Weed

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	Meeting called to order at 6:02 p.m.
Overview of Agenda	Thomas Weed Director, DEI	Thomas Weed gave an overview of the October 20, 2022, SACE meeting agenda.
Citizen Comment Time	Thomas Weed Director, DEI	Padreus Pratter, a Prince William County Human Rights Commission member, thanked the SACE membership for their work.
Approval of Minutes from September 29, 2022, Meeting	Thomas Weed Director, DEI	Kate Olson Flynn motioned to approve the September 29, 2022, minutes. Glorya Jordan seconded the motion. A unanimous vote approved the September 29, 2022, minutes.
Introduction of Supervisor- Family and Community Engagement	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown welcomed and introduced Charmelle Ackins, the new Supervisor of Family and Community Engagement.
Overview of PWCS Family and Community Engagement	Dr. Lucretia Brown Chief Equity Officer Dr. Charmelle Ackins Supervisor, Family and Community Engagement	Dr. Brown gave an overview of Family and Community Engagement. Tom Weed spoke about addressing the achievement gap and Equal Opportunity Schools. Dr. Ackins talked about her new role as Supervisor of Family and Community Engagement, FACES, and the role of parent liaisons. Questions and answers followed.
Break	ALL	The Council took a 5-minute break.
Reorganization of SACE Committees	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown discussed committee reorganization. SACE members were asked to consider if they would like to remain on the same committees as SY 21-22 or be assigned to new committees. A survey will be sent out to members regarding their preference, and a decision will be made at the November 10, 2022, meeting.
SACE Committee Operating Procedures and Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown asked SACE members to review the guiding questions and be prepared to discuss them at the next meeting on November 10, 2022.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	7:56 p.m. Meeting adjourned.

September 29, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
September 29, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent’s Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive Superintendent Response on School Year 2021-22 SACE Recommendations
Announce New Members
Discuss School Year 2022-23 Presentation Topics
Review Council and Committee Operating Guidelines

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Thomas Weed Director Diversity, Equity, and Inclusion	6 p.m.
Superintendent’s Response to SACE Recommendation SY 2021-22	Dr. LaTanya D. McDade Superintendent	6:05 p.m.
Overview of Agenda	Thomas Weed Director Diversity, Equity, and Inclusion	6:30 p.m.
Citizen Comment Time	Thomas Weed Director Diversity, Equity, and Inclusion	6:35 p.m.
Approval of Minutes from the May 26 Meeting	Thomas Weed Director Diversity, Equity, and Inclusion	6:45 p.m.
New Member Welcome	Dr. Lucretia Brown Chief Equity Officer	6:50 p.m.
Break	All	7 p.m.
Discussion of Proposed Monthly Agenda Data Presentations	Dr. Lucretia Brown Chief Equity Officer	7:10 p.m.
Council Reviews: Structure and Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	7:30 p.m.
Committee Breakout Sessions: Structure and Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	7:55 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
September 29, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive Superintendent Response on School Year 2021-22 SACE Recommendations
Announce New Members
Discuss School Year 2022-23 Presentation Topics
Review Council and Committee Operating Guidelines

Attendees:

Tracy Blake, Giselle Feliciano, Kim Gudinas, Adriane Harrison, Tim Healy, Glorya Jordan, Pamela Lockridge, Kate Olson Flynn, Monique Raulston, Robin Rubio, Rebekah Schlatter, Matthew Wygal, Lucretia Brown, Carolyn Custard, Lynmara Colon, Tanisha Holland, Tim Neall, Felicia Norwood, Tom Weed, LaTanya McDade

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Thomas Weed Director, DEI	Meeting called to order at 6:02 p.m.
Superintendent’s Response to SACE Recommendations SY 2021-22	Dr. LaTanya McDade Superintendent	Dr. LaTanya McDade addressed the Council’s 2021-22 school year recommendations. Questions and answers followed.
Overview of Agenda	Thomas Weed Director, DEI	Thomas Weed gave an overview of the Sept. 29, 2022, SACE meeting agenda.
Citizen Comment Time	Thomas Weed Director, DEI	No Citizen Comments.
Approval of Minutes from May 26, 2022, Meeting	Thomas Weed Director, DEI	Tracy Blake made a motion to approve the May 26, 2022 minutes. Kate Olson Flynn seconded the motion. The May 26, 2022 minutes were approved by a unanimous vote.
New Member Welcome	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown welcomed and thanked the new members of the SACE..
Break	All	The committee took at 10-minute break.
Discussion of Proposed Monthly Agenda Data Presentations	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown led a discussion on the proposed monthly agenda data presentations. Open conversation and discussion followed. Dr. Brown will revise the proposed presentation schedule.
Council Reviews: Structure and Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown walked through and reviewed the guiding questions. The Floor was open to the Council for questions and suggestions.
Committee Breakout Sessions: Structure and Guiding Questions	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown walked the Council members through the guiding questions.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	7:55 p.m. Meeting adjourned.

2021-22 Meetings

May 26, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
May 26, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Finalize Year End Operational Tasks in Support of Diversity, Equity, And Inclusion
Receive an Overview of The PWCS Heals Initiative in Response to Council Members Request
Establish Consensus on Recommendations for School Year 2022-23

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	6 p.m.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	6:05 p.m.
Citizen Comment Time	Tanisha Holland Equity and Employee Relations Officer	6:10 p.m.
Approval of Minutes from the April 28 Meeting	Tanisha Holland Equity and Employee Relations Officer	6:15 p.m.
PWCS Heals Overview	Corey Eaton & Heather Wines Administrative Coordinators, PWCS Heals	6:20 p.m.
Break	All	6:45 p.m.
All Council Working Session: Recommendations School Year 2022-23	Dr. Lucretia Brown Chief Equity Officer	6:55 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
May 26, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Finalize Year End Operational Tasks in Support of Diversity, Equity, And Inclusion
Receive an Overview of The PWCS Heals Initiative in Response to Council Members Request
Establish Consensus on Recommendations for School Year 2022-23

Attendees:

Tracy Blake, Justin Cain, Andrea Castro, Giselle Feliciano, Glorya Jordan, Pamela Lockridge, Kate Olson Flynn, Lucretia Brown, Carolyn Custard, Lynmara Colon, Tanisha Holland, Felicia Norwood

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	Meeting called to order at 6:05 p.m.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	Tanisha Holland provided an overview of the agenda.
Citizen Comment Time	Tanisha Holland Equity and Employee Relations Officer	No citizen comments.
Approval of Minutes from the April 28 Meeting	Tanisha Holland Equity and Employee Relations Officer	Justin Cain made a motion to approve the April 28, 2022, minutes. Glorya Jordan seconded the motion. The April 28, 2022, SACE minutes were approved by a unanimous vote.
PWCS Heals Overview	Corey Eaton & Heather Wines Administrative Coordinators, PWCS Heals	Corey Eaton and Heather Wines presented an overview of the PWCS Heals program. Questions and answers followed the presentation.
School Year 2022-23 Meeting Calendar	Dr. Lucretia Brown Chief Equity Officer	The Council reviewed the proposed SACE meeting dates for the 2022-23 school year. Giselle Feliciano motioned to approve the calendar. Glorya Jordan seconded the motion. The 2022-23 meeting calendar was approved by a unanimous vote.
All Council Working Session: Recommendations School Year 2022-23	Dr. Lucretia Brown Chief Equity Officer	SACE draft recommendations for the 2022-23 school year were presented to the Council by each working group.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8:21 p.m. Meeting adjourned.

April 28, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
April 28, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Receive an overview of the PWCS Ombudsman Office
Receive and overview of PWCS Organizational DEI Survey
Discuss Process for Communicating SY 2022-23 Recommendations to the Superintendent

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Carolyn Custard Retired Director of Student Services	6 p.m.
Overview of Agenda	Carolyn Custard Retired Director of Student Services	6:05 p.m.
Citizen Comment Time	Carolyn Custard Retired Director of Student Services	6:10 p.m.
Approval of Minutes from the March 31st Meeting	Carolyn Custard Retired Director of Student Services	6:15 p.m.
Introduction to the Office of the Ombudsman	Monique Bookstein Ombudsman	6:20 p.m.
Break	All	6:45 p.m.
PWCS Executive Leadership Organizational DEI Results	Dr. Lucretia Brown Chief Equity Officer	6:55 p.m.
Committee Breakout Sessions: SY 2022-23 SACE Recommendations	Dr. Lucretia Brown Chief Equity Officer	7:30 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity

April 28, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of those the division serves.

Meeting Objectives:

Receive an overview of the PWCS Ombudsman Office
Receive and overview of PWCS Organizational DEI Survey
Discuss Process for Communicating SY 2022-23 Recommendations to the Superintendent

Attendees: Tracy Blake, Justin Cain, Giselle Feliciano, Kim Gudinas, Adriane Harrison, Tim Healy, Denise Huebner, Glorya Jordan, Pamela Lockridge, Kate Olson Flynn, Kenya Shorts, Lucretia Brown, Carolyn Custard, Felicia Norwood.

Agenda Item	Facilitator	Summary
Introduction and Welcome Call to Order	Carolyn Custard Retired Director of Student Services	Meeting called to order at 6 p.m.
Overview of Agenda	Carolyn Custard Retired Director of Student Services	Carolyn Custard provided an overview of the agenda.
Citizen Comment Time	Carolyn Custard Retired Director of Student Services	No citizen comments.
Approval of Minutes from the March 31st Meeting	Carolyn Custard Retired Director of Student Services	Justin Cain made a motion to approve the March 31, 2022, minutes. Tracy Blake seconded the motion. The March 31, 2022, SACE minutes were approved by a unanimous vote.
Introduction to the Office of the Ombudsman	Monique Bookstein Ombudsman	Monique Bookstein provided an overview of the Office of the Ombudsman. She spoke about the background of the office and the role of the ombudsman within the PWCS community.
Break	All	The committee took a 10-minute break.
PWCS Executive Leadership Organizational DEI Results	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown presented an overview of the PWCS Organizational DEI Survey to the committee. She provided an update on the DEI work, provided survey results, and spoke about the next steps. Questions and answers were done throughout the presentation.
Committee Breakout Sessions: SY 2022-23 SACE Recommendations	Dr. Lucretia Brown Chief Equity Officer	The committee did not break into workgroups. The group worked as a whole to discuss the process for SY 2022-23 recommendations to the Superintendent.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8:08 p.m. Meeting adjourned.

March 31, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity
March 31, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms and operating procedures (nomination/election of officers as stated in SACE Roles and Responsibilities)
Finalize and rank SACE Priorities within strategic commitment areas
Review and discuss SACE Equity Priorities to inform meeting agendas for the remainder of the 2022 school year
Receive introduction of office of the Chief Equity Officer: Divisional Strategy and Office Structure

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	6 p.m.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	6:05 p.m.
Citizen Comment Time	Tanisha Holland Equity and Employee Relations Officer	6:10 p.m.
Approval of Minutes from February 24th Meeting	Tanisha Holland Equity and Employee Relations Officer	6:15 p.m.
Introduction of office of the Chief Equity Officer	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Committee Breakout Sessions: Finalize and Rank SACE Priorities in Preparation for 2022-23 Meeting Calendar	SACE Committees	7 p.m.
Nominations for SACE Officers	Dr. Lucretia Brown Chief Equity Officer	7:35 p.m.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	8 p.m.

Superintendent's Advisory Council on Equity
March 31, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms and operating procedures (nomination/election of officers as stated in SACE Roles and Responsibilities)
Finalize and rank SACE priorities within strategic commitment areas
Review and discuss SACE Equity priorities to inform meeting agendas for the remainder of the 2022 school year
Receive introduction of Office of the Chief Equity Officer: Divisional Strategy and Office Structure

Attendees: Glorya Jordan, Pamela Lockridge, Justin Cain, Peral Raikin, Adriane Harrison, Andrea Castro, Denise Huebner, Dr. Tim Healey, Giselle Feliciano, Kenya Shorts, Kim Gudinas, Tracy Blake, Carolyn Custard, Tanisha Holland, Dr. Lucretia Brown, Dawn Kaess

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	Tanisha Holland welcomed the council at 6:00 p.m. -meeting called to order.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	Tanisha Holland provided an overview of the agenda.
Citizen Comment Time	Tanisha Holland Equity and Employee	Yubo Zhang, a PWCS parent from Haymarket, expressed concerns that the Asian/Pacific Islander communities are lacking a sense of belonging. Ms. Zhang would like to work with the committee to combat systemic feelings of not belonging and contribute to making the community a better place for all.
Approval of Minutes from February 24, 2022 Meeting	Tanisha Holland Equity and Employee Relations Officer	February 24, 2022 meeting minutes approved
Introduction of office of the Chief Equity Officer	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown presented a high-level overview of PWCS Diversity, Equity, and Inclusion Divisional Strategy and Office Structure. DEI is a strategic priority. The role Chief Equity Officer within an educational system: Consult and Change management. What a Chief Equity Officer is not: "Trainer in Chief". DEI work is anchored in student academic progress. · Executive leadership should serve as inclusive leaders who advance DEI in day-to-day routines. · Use of strategic language and DEI terms: Glossary of terms was shown. Must be cognizant of personal beliefs and values. 6 personas of strategic change: as DEI work is rolled out all kinds of people will be encountered. Need to be poised to understand all values and beliefs. The goal is to have all staff committed to the process. PWCS workforce snapshot shared: How do we meet the community where they are? What is the pathway to get all races into leadership roles? PWCS student demographics shared: How do we combat performance disparity? Diversity without inclusion is not enough. Inclusive leaders who advance DEI show commitment, courage, and curiosity. They are cognizant of bias, culturally intelligent and encourage collaboration Equity is not about reducing qualifications. Equity is about making good on a promise. Dr. Brown opened to the floor to comments or questions: Glorya Jordan thanked Dr. Brown for the presentation. She asked how she can help advocated to Dr. McDade on behalf of Dr. Brown and her vision. Dr. Brown thanked Ms. Jordan and stated it takes time to grow into a portfolio model. Justin Cain asked for clarity on the role of Directors. Dr. Brown and Ms. Huebner explained the role of Directors in PWCS.
Committee Breakout Sessions: Finalize and Rank SACE Priorities in Preparation for 2022-23 Meeting Calendar	SACE Committees	Dr. Brown proposed the committee not break out into workgroups due to the low meeting attendance. The committee discussed ranking priorities. Each workgroup discussed their rankings with the whole committee.
Nominations for SACE Officers	Dr. Lucretia Brown Chief Equity Officer	The committee voted of officers: Co-Chair: Justin Cain nominated Glorya Jordan. Dr. Kate Olson-Flynn seconded. Ms. Jordan declined the nomination. Tracy Blake made a motion to table the vote. Glorya Jordan seconded the motion. 12 members voted in favor of the motion, 0 opposed. Motion passed. Vice Co-Chair: Tracy Blake nominated Glorya Jordan. Dr. Kate Olson-Flynn seconded. Ms. Jordan accepted the nomination. 12 members voted in favor of the nomination, 0 opposed. Secretary: Dr. Kate Olson-Flynn nominated Justin Cain. Glorya Jordan seconded. Mr. Cain accepted the nomination. 12 members voted in favor of the nomination and 0 opposed. Co-Chair: Dr. Kate Olson-Flynn nominated Tracy Blake. Glorya Jordan seconded. Mr. Blake accepted the nomination. 12 members voted in favor of the nomination and 0 opposed.
Adjournment	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 7:58 p.m.

February 24, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity (SACE)
February 24, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms and operating procedures (nomination of officers as stated in SACE Roles and Responsibilities)
Adopt the proposed DEI framework to inform the forthcoming Equity Action Plan
Review and discuss SACE Equity Priorities to inform meeting agendas for the remainder of the 2022 school year

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	6 p.m.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	6:05 p.m.
Citizen Comment Time	Tanisha Holland Equity and Employee Relations Officer	6:10 p.m.
Approval of Minutes from January 27, 2022 Meeting	Tanisha Holland Equity and Employee Relations Officer	6:15 p.m.
Action Item: Adoption of SACE DEI Framework	Dr. Lucretia Brown Chief Equity Officer	6:20 p.m.
Committee Breakout Sessions: Review Equity Priorities Identified by SACE Working Groups	Dr. Lucretia Brown Chief Equity Officer	6:30 p.m.
Nominations for SACE Officers	Dr. Lucretia Brown Chief Equity Officer	7:30 p.m.
Closing	Dr. Lucretia Brown Chief Equity Officer	7:55 p.m.

Superintendent's Advisory Council on Equity
February 24, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms
Receive updates and discuss the following:
- Strategic Framework
- Diversity, Equity, and Inclusion in PWCS
Evaluate and monitor PWCS advancement of diversity, equity, and inclusion

Attendees: Carolyn Custard, Denise Huebner, Giselle Feliciano, Glorya Jordan, Dr. Kate Olson-Flynn, Dr. Lucretia Brown, Lynmara Colon, Monique Raulston, Tanisha Holland, Dr. Tim Healey, Tracy Blake, Justin Cain, RaMona Clark

Activity	Facilitator	Summary
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	Tanisha Holland welcomed the council. Meeting called to order at 6 p.m.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	Tanisha Holland provided an overview of the agenda. Voting took place on whether or not to take a break between voting items. Voting results: Yes: 7 No: 3
Citizen Comment Time	Tanisha Holland Equity and Employee Relations Officer	No citizen comments.
Approval of Minutes from January 27, 2022 Meeting	Tanisha Holland Equity and Employee Relations Officer	January 27, 2022 minutes unanimously approved.
Action Item: Adoption of SACE DEI Framework	Dr. Lucretia Brown Chief Equity Officer	Unanimous vote to adopt the SACE DEI framework.
Committee Breakout Sessions: Review Equity Priorities Identified by SACE Working Groups	Dr. Lucretia Brown Chief Equity Officer	Review of SACE DEI Framework priorities. Outcomes: Tracy Blake (Family & Community Engagement) Welcoming environment provided by front office staff; authentic family involvement Recognizing that we no longer have traditional families Different types of families Parent training on work we are doing as a school division Tanisha Holland (Organizational Committee) Site-based management and Equity are the priorities Would like to know how transportation assigned activity buses Overview of site-based management Facility index Revision of Equity statement Dr. Kate Olson-Flynn (Positive Climate and Culture) How to retain our teachers - We need the institutional knowledge How can we help teachers have a voice and be a part of the decision-making process? Using the teachers satisfaction data -request for presentation Mental Health and Professional Development Training in Discipline Justin Cain ( Learning and Achievement for All) Addressing some of our representative groups Testing starting in Pre-K for advanced learning Positive messaging for all our students Opportunities for advanced studies in vocational areas Ensuring proactive message to students as well as parents Providing teachers with the resources that they need Foster excellence by establishing structure Establishing teachers and student focus groups Ensure funding
Nominations for SACE Officers	Dr. Lucretia Brown Chief Equity Officer	Dr. Brown suggested this be on the agenda for March as an action item to include the entire Council. Motion to table the Officer vote: Glorya Jordan 2nd the Motion: Denise Huebner
Closing	Dr. Lucretia Brown Chief Equity Officer	Meeting adjourned at 7:38 p.m.

January 27, 2022: Agenda & Minutes

Superintendent's Advisory Council on Equity (SACE)
January 27, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms
Receive updates and discuss the following:
- Strategic Framework
- Diversity, Equity, and Inclusion in PWCS
Evaluate and monitor PWCS advancement of diversity, equity, and inclusion

Agenda Item	Facilitator	Time
Introduction and Welcome Call to Order	Tanisha Holland Equity and Employee Relations Officer	6 p.m.
Overview of Agenda	Tanisha Holland Equity and Employee Relations Officer	6:05 p.m.
Citizen Comment Time	Tanisha Holland Equity and Employee Relations Officer	6:10 p.m.
Approval of Minutes from December 16, 2021 Meeting	Tanisha Holland Equity and Employee Relations Officer	6:15 p.m.
Adopt SACE Bylaws	Erik M. Carlsen-Landy Staff Attorney	6:20 p.m.
Adopt SACE Roles and Responsibilities	Dr. Lucretia Brown Chief Equity Officer	6:25 p.m.
Finalize SACE Committees	Dr. Lucretia Brown Chief Equity Officer	6:30 p.m.
Review SACE DEI Definitions	Dr. Lucretia Brown Chief Equity Officer	6:40 p.m.
Introduce DEI Framework Presentation and Discussion	Dr. Lucretia Brown Chief Equity Officer	6:50 p.m.
Break	All	6:55 p.m.
PWCS Presentation to SACE Topic: College and Career Readiness Purpose: To Inform and Solicit SACE Feedback	Dr. Jennifer Cassata Director of Research, Accountability and Strategic Planning	7 p.m.
Committee Breakout Session	Dr. Lucretia Brown Chief Equity Officer	7:20 p.m.
Closing	Dr. Lucretia Brown Chief Equity Officer	7:55 p.m.

Superintendent's Advisory Council on Equity
January 27, 2022, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms
Receive updates and discuss the following:
- Strategic Framework
- Diversity, Equity, and Inclusion in PWCS
Evaluate and monitor PWCS advancement of diversity, equity, and inclusion

Attendees: Adriane Harrison, Andrea Castro, Carolyn Custard, Denise Huebner, Felicia Norwood, Giselle Feliciano, Glorya Jordan, India Daniels, Jennifer Cassata, Justin Cain, Kate Olson Flynn, Kenya Shorts, Kim Gudinas, Lucretia Brown, Lynmara Colon, Maria Ramadane, Monique Raulston, Pamela Lockridge, Tanisha Holland, Tim Healey, Tracy Blake

Activity	Facilitator	Summary
Introduction and Welcome	Dr. Lucretia Brown Chief Equity Officer	Carolyn Custard welcomed the council and announced she will be moving from facilitator to an advisor role in the council. 6:05 p.m. - Meeting called to order.
Strategic Plan Overview	Dr. LaTanya D. McDade Superintendent	Dr. McDade presented an overview of the Strategic Plan and the role SACE will play in implementing and monitoring the plan to ensure equity.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Office	October 28 minutes approved.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	No Citizen Comments
Finalization of Bylaw Revisions	Erik M. Carlsen-Landy Staff Attorney	Review of revised bylaws for information; will be on agenda for approval at the next meeting.
SACE Roles and Responsibilities	Dr. Lucretia Brown Chief Equity Officer Erik M. Carlsen-Landy Staff Attorney	Dr. Brown provided details to members on creating roles and responsibilities of the council work and expectations moving forward.
Defining Diversity, Equity, and Inclusion	Dr. Lucretia Brown Chief Equity Officer	Council engaged in a Nearpod.com activity facilitated by Tanisha Holland. The results of the activity will be shared at the next meeting.
SACE Next Steps	Dr. Lucretia Brown Chief Equity Officer	The next meeting is in January; will vote on bylaws and begin sub-committees so that work can begin as soon as possible. Dr. Brown will send out a poll regarding sub-committee options by early next week.
Roundtable/Closing	Dr. Lucretia Brown Chief Equity Officer	Meeting Closed: 7:50 p.m. Next meeting: January 27, 2022

December 16, 2021: Agenda & Minutes

Superintendent's Advisory Council on Equity
December 16, 2021, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Purpose: The Superintendent's Advisory Council on Equity is comprised of PWCS community stakeholders which include staff, families, community partners, and student representation. The SACE ensures the diversity, equity, and inclusion work within the school system is developed according to the diverse needs of the those the division serves.

Meeting Objectives:

Build community among advisory council members and establish meeting norms
Receive updates and discuss the following
- Strategic Framework
- Diversity, Equity, and Inclusion in PWCS
Identify SACE next steps

Agenda Item	Facilitator	Time
Introduction and Welcome	Dr. Lucretia Brown Chief Equity Officer	6 p.m.
Strategic Plan Overview	Dr. LaTanya D. McDade Superintendent of Schools	6:05 p.m.
Overview of Agenda Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	6:25 p.m.
Finalization of Bylaw Revisions	Erik M. Carlsen-Landy Staff Attorney	6:40 p.m.
SACE Roles and Responsibilities	Dr. Lucretia Brown Chief Equity Officer Erik M. Carlsen-Landy Staff Attorney	6:45 p.m.
Defining Diversity, Equity, and Inclusion	Dr. Lucretia Brown Chief Equity Officer	7 p.m.
SACE Next Steps	Dr. Lucretia Brown Chief Equity Officer	7:45 p.m.
Roundtable/Closing	Dr. Lucretia Brown Chief Equity Officer	7:55 p.m.

Superintendent's Advisory Council on Equity
December 16, 2021, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Meeting Outcome: Review of the SACE role in implementing and monitoring the Strategic Plan to ensure equity.

Attendees: Dr. LaTanya McDade, Carolyn Custard, Denise Huebner, Erik Carlsen-Landy, Felicia Norwood, Giselle Feliciano, Glorya Jordan, Jennifer Cassata, Kate Olson-Flynn, Kenya Shorts, Lucretia Brown, Lynmara Colon, Maria Ramadane, Monique Raulston, Stephanie Stannard, Tanisha Holland, Tim Healey, Tracy Blake

Activity	Facilitator	Summary
Introduction and Welcome	Dr. Lucretia Brown Chief Equity Officer	Carolyn Custard welcomed the council and announced she will be moving from facilitator to an advisor role in the council. 6:05 p.m. - Meeting called to order.
Strategic Plan Overview	Dr. LaTanya D. McDade Superintendent	Dr. McDade presented an overview of the Strategic Plan and the role SACE will play in implementing and monitoring the plan to ensure equity.
Overview of Agenda	Dr. Lucretia Brown Chief Equity Office	October 28 minutes approved.
Citizen Comment Time	Dr. Lucretia Brown Chief Equity Officer	No Citizen Comments
Finalization of Bylaw Revisions	Erik M. Carlsen-Landy Staff Attorney	Review of revised bylaws for information; will be on agenda for approval at the next meeting.
SACE Roles and Responsibilities	Dr. Lucretia Brown Chief Equity Officer Erik M. Carlsen-Landy Staff Attorney	Dr. Brown provided details to members on creating roles and responsibilities of the council work and expectations moving forward.
Defining Diversity, Equity, and Inclusion	Dr. Lucretia Brown Chief Equity Officer	Council engaged in a Nearpod.com activity facilitated by Tanisha Holland. The results of the activity will be shared at the next meeting.
SACE Next Steps	Dr. Lucretia Brown Chief Equity Officer	The next meeting is in January; will vote on bylaws and begin sub-committees so that work can begin as soon as possible. Dr. Brown will send out a poll regarding sub-committee options by early next week.
Roundtable/Closing	Dr. Lucretia Brown Chief Equity Officer	Meeting Closed: 7:50 p.m. Next meeting: January 27, 2022

October 28, 2021: Agenda & Minutes

Superintendent's Advisory Council on Equity
October 28, 2021, 6 p.m.
Kelly Leadership Center, Room 1101
Agenda

Meeting Outcome: SACE members will receive organizational information and participate in the first required training.

Activity	Facilitator	Time
Introduction and Welcome Call to Order Introduction of Chief Equity Officer	Carolyn Custard Retired Director of Student Services Dr. LaTanya D. McDade Superintendent of Schools	6 p.m.
Closed Session Approval of Closed Session Agenda Motion to Enter Closed Session Safety and Security Legal Matters Reconvene Open Session Closed Session Certification Required Trainings FOIA Training Electronic Participation Guidelines	Denise M. Huebner Associate Superintendent Erik M. Carlsen-Landy Staff Attorney	6:15 p.m.
Overview of Agenda	Carolyn Custard Retired Director of Student Services	6:55 p.m.
Citizen Comment Time	Carolyn Custard Retired Director of Student Services	7:00 p.m.
Approval of Minutes from May 27, 2021 Meeting	Carolyn Custard Retired Director of Student Services	7:20 p.m.
Overview of the Year Proposed Meeting Dates Communication Protocols Professional Development for Council	Denise M. Huebner Associate Superintendent	7:25 p.m.
Revision of Bylaws Input	Denise M. Huebner Associate Superintendent Erik M. Carlsen-Landy Staff Attorney	7:45 p.m.
Roundtable/Closing	Denise M. Huebner Associate Superintendent	7:55 p.m.

Superintendent's Advisory Council on Equity
October 28, 2021, 6 p.m.
Kelly Leadership Center, Room 1101
Minutes

Meeting Outcome: SACE members will receive organizational information and participate in the first required training.

Attendees: Adriane Harrison, Andrea Castro, Carolyn Custard, Denise Huebner, Felicia Norwood, Giselle Feliciano, Glorya Jordan, India Daniels, Justin Cain, Kate Olson-Flynn, Kenya Shorts, Kim Gudinas, Lynmara Colon, Maria Ramadane, Mekelet Suraphel, Tanisha Holland, Tracy Blake, Stephanie Stannard, Erik Carlsen-Landy

Activity	Facilitator	Summary
Introduction and Welcome Call to Order Introduction of Chief Equity Officer	Carolyn Custard Retired Director of Student Services Dr. LaTanya D. McDade Superintendent of Schools	Carolyn Custard welcomed council and opened meeting. Dr. McDade welcomed and introduced Dr. Brown to the group. Dr. Brown expressed excitement to be part of the group and looking forward to the equity work, vision, priorities, and global level goals.
Closed Session Legal Matters Required Training Electronic Participation Guidelines	Denise M. Huebner Associate Superintendent Erik M. Carlsen-Landy Staff Attorney	Closed Session
Overview of Agenda	Carolyn Custard Retired Director of Student Services	Self-introductions and overview of agenda
Citizen Comment Time	Carolyn Custard Retired Director of Student Services	No Speakers
Approval of Minutes from May 27, 2021 Meeting	Carolyn Custard Retired Director of Student Services	May 27 meeting minutes approved
Overview of the Year Proposed Meeting Dates Communication Protocols Professional Development for Council	Denise M. Huebner Associate Superintendent	Council schedule and format of meetings will be determined by Dr. Brown as she transitions into her new role. Please hold proposed meeting dates Email professional development ideas Understanding the work of equity Be sure all content on website is accessible
Revision of Bylaws Input	Denise M. Huebner Associate Superintendent Erik M. Carlsen-Landy Staff Attorney	Review of current bylaws and identify areas of concern within the bylaws that may need revised. Membership totals, cap terms, stagger system for continuity Community input process, citizen comment time limits Recommend delete section 6.4 (no longer valid) Bylaws to establish voting guidelines Mission/purpose is to guide the Superintendent's work in the division.
Roundtable/Closing	Denise M. Huebner Associate Superintendent	Comments: Be sure the community knows what equity is, items already in place, and misconceptions regarding the equity council work Meet families where they are, many still struggle Create more cohesion across division, address disparities, and review data Students have become comfortable being uncomfortable and everyone has a unified desire to be seen and heard Should be a unifying body and setting an example, need to establish a truth and contribute to our kid's education and all cultures Meeting Closed: 8:09 p.m. Next meeting: December 16

2020-21 Meetings

May 27, 2021: Agenda & Minutes

May 27, 2021 - Virtual Meeting Agenda

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Activity	Facilitator	Time (PM)
Welcome	Keith Imon, Deputy Superintendent	6:00-6:10 p.m.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services	6:10-6:20 p.m.
Approval of Minutes from March Meeting	Carolyn Custard, Retired Director of Student Services	6:20-6:25 p.m.
Equity Statement Update	Keith Imon, Deputy Superintendent	6:25-6:30 p.m.
Equity Scorecard Follow-Up - Equity in Hiring	Human Resources Team Member	6:30-6:50 p.m.
Setting the Stage for the 2021-22 School Year	Keith Imon, Deputy Superintendent	6:50-7:00 p.m.
Cultural Competency and Culturally Responsive Professional Learning Update	Christie Taylor, Director of Professional Learning	7:00-7:15 p.m.
Round Table *Members may bring up other items related to the meeting agenda.	Carolyn Custard, Retired Director of Student Services	7:15-7:35 p.m.

Meeting Dates for 2021-22 will be announced soon.

Council Priorities:

Ensuring all students have access to high quality instruction to meet their needs at their level; and

Provide resources, staff, and help to those students who are failing or falling behind. Utilizing staff in creative ways to ensure students who are meeting challenges are provided multiple opportunities for instruction. Ensuring supplemental learning opportunities are available for (tutors and after-school support) all learners.

May 27, 2021 - Virtual Meeting Minutes

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Attendees:
Andrea Castro, Beth Eaves, Carolyn Custard, Denise Huebner, Dina Ashley, Donna Eagle, Dr. Kate Olson-Flynn, Felicia Norwood, Giselle Feliciano, Glorya Jordan, Jasmine Carpenter, Kenya Shorts, Lynmara Colon, Maria Ramadane, Michele Salzano, Mr. Tracy Blake, Rebekah Schlatter, Rojan Robotham, Tanisha Holland, Cher Muzyk

Activity	Facilitator	Summary
Welcome	Denise Huebner, Associate Superintendent for Special Education and Student Services	Mrs. Huebner welcomed the committee.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services	Mrs. Custard welcomed the committee and gave an overview of the agenda.
Approval of Minutes from December Meeting	Carolyn Custard, Retired Director of Student Services	Mr. Tracy Blake made a motion to approve the minutes. Giselle Feliciano seconded the motion. Motion passed unanimously.
Equity Statement Update	Denise Huebner, Associate Superintendent for Special Education and Student Services	The equity statement was approved at the May 19 School Board meeting. Mrs. Huebner thanked the committee for their hard work and thanked the three members who presented it to the School Board: Glorya Jordan India Daniels Dr. Kate Olson-Flynn
Equity Scorecard Follow-Up - Equity in Hiring	Felicia Norwood, Supervisor of Recruitment and Retention	Mrs. Norwood shared Prince William County Public Schools (PWCS) recruiting initiatives. PWCS ranks second in the percentage of minority certificated staff in Region IV. PWCS ranks 21st out of 132 school divisions in the percentage of minority certificated staff in the state of Virginia. If you have any questions regarding recruitment in PWCS please contact Mrs. Norwood at [email protected]. *The presentation will be made available to the committee.
Setting the Stage for the 2021-22 School Year	Denise Huebner, Associate Superintendent for Special Education and Student Services	Mrs. Huebner shared the goals of the committee for the 2021-22 school year: Update and review the bylaws; Increase cultural competency; Close opportunity gaps for Virginia students; and Increase the cultural competency of Virginia's educator workforce.
Round Table	Carolyn Custard, Retired Director of Student Services	Mrs. Custard expressed how it was an honor and pleasure working with everyone on the committee. Mrs. Custard thanked India Daniels, Glorya Jordan, and Dr. Kate Olson-Flynn for presenting the equity statement to the School Board. Mrs. Custard shared the NSBA Equity Online Symposium will be held on July 13-14, 2021. If you are interested in attending, please contact Sandy Shackelford, executive assistant to Mr. Imon. Mrs. Custard recognized and thanked Rojan Robotham for all the work she has done. Today was her last day serving on the committee. Rojan Robotham thanked the staff and the entire PWC Community. Mrs. Huebner shared that her office is making updates to the transgender regulation for students. Mrs. Huebner shared that she is working with the county on social justice efforts. On behalf of Mr. Imon, Mrs. Huebner thanked everyone and expressed that your hard work is valued. On behalf of Mr. Imon, Mrs. Huebner also recognized Mrs. Custard. Dr. Kate Olson-Flynn expressed there was pushback regarding the equity statement that was presented to the School Board. Suggested we bring the conversations into the community more and share more information with the community. Mrs. Huebner made a motion to adjourn the meeting. Rojan Robotham seconded the motion. Motion passed unanimously.

March 25, 2021: Agenda & Minutes

March 25, 2021 - Virtual Meeting Agenda

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Activity	Talking Points	Time (PM)
Welcome	Keith Imon, Deputy Superintendent	6:00-6:10 p.m.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services
Approval of Minutes from October Meeting	Carolyn Custard, Retired Director of Student Services	6:20-6:25 p.m.
Equity Statement	Rebekah Schlatter
Budget Updates	Keith Imon
Equity Lens Update School advisory councils Admin teams	Denise Huebner
Equity and COVID-19 School Operations Update Mental Health Support; Technology; and Finance.	Rebekah Schlatter, Director of Student Services Matt Guilfoyle, Associate Superintendent for Communications and Technology John Wallingford, Associate Superintendent for Finance and Risk Management	6:25-7:00 p.m.
The Equity Roadmap	Christie Dugan Taylor, Director of Professional Learning	7:00-7:30 p.m.
Round Table *Members may bring up other items related to the meeting agenda.	Carolyn Custard, Retired Director of Student Services	7:40-8:00 p.m.

Future Meeting Dates for 2020-21: May 27, 2021

Council Priorities:

Ensuring all students have access to high quality instruction to meet their needs at their level.
Provide resources, staff, and help to those students who are failing or falling behind. Utilizing staff in creative ways to ensure students who are meeting challenges are provided multiple opportunities for instruction. Ensuring supplemental learning opportunities are available for (tutors and after-school support) all learners.

January Level Meeting:

What is the SACE (overview)
What is an equity lens
The PWCS equity lens examples with supt staff
Suggestions for how schools can use the equity lens
Equity lens and the strategic plan

March 25, 2021 - Virtual Meeting Minutes

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Attendees:
Rebekah Schlatter, Andrea Castro, India Daniels, Dr. Jennifer Cassata, Mr. Tracy Blake, Lynmara Colon, Carolyn Custard, Giselle Feliciano, Christie Dugan-Taylor, Beth Eaves, Kim Gudinas, Adriane Harrison, Keith Imon, Glorya Jordan, Tanisha Holland, Denise Huebner, Dr. Kate Olson-Flynn, Maria Ramadane, Caroline Silvera, Rojan Robotham, Kenya Shorts, Jasmine Carpenter,

Activity	Facilitator	Summary
Welcome	Keith Imon, Deputy Superintendent	Mr. Imon welcomed the committee.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services	Mrs. Custard welcomed the committee and gave an overview of the agenda.
Approval of Minutes from December Meeting	Carolyn Custard, Retired Director of Student Services	Mr. Tracy Blake had a question regarding who was responsible for purchasing student laptops going forward as part of the PWCS technology refresh. Mr. Imon confirmed that the school division's central office is now responsible for purchasing the laptops in the refresh program. Mr. Tracy Blake made a motion to approve the minutes. Dr. Kate Olson-Flynn seconded the motion. 15 members voted in favor of approving the minutes. Motion passed unanimously.
Equity Statement Update	Rebekah Schlatter, Director of Student Services	Mrs. Schlatter shared the equity statement that the subcommittee worked on. The Equity Statement Subcommittee members are: Glorya Jordan; Dr. Kate Olson-Flynn; Tanisha Holland; Lynn Colon; Maria Ramadane; Denise Huebner; Carolyn Custard; India Daniels; and Christi Dugan-Taylor. Outcome of the vote: Jasmine Carpenter made a motion to approve the statement. Glorya Jordan seconded the motion. 13 members voted in favor of approving the statement. Motion passed unanimously. Mr. Imon will present the statement to the Superintendent Staff for final review and presentation to the School Board.
Outcomes of SACE Recommendations to the Superintendent	Keith Imon, Deputy Superintendent Denise Huebner, Associate Superintendent for Special Education and Student Services	Consistent with the SACE-approved priorities: FY 21 Budget: Technology purchase and distribution; Support for student mental health needs; and Support for school operations during the pandemic. FY 22 Budget: Special education replacement funding for a cut in state funding for the Regional School; Supplemental summer school programming for students who need additional support this pandemic year; K-12 English language arts textbooks; Increased economically disadvantaged funding; Additional translations funding; Title IX to support equity in student activities programming, resources, and facilities; Additional staffing to support equity, including: chief equity officer, special education, technology, nurses, counselors, social workers and psychologists; and 11 additional Pre-K classrooms. Equity Lens: Significant changes in language in the "Code of Behavior." Reviewing the registration and enrollment process. Office of Student Services will be reviewing the enrollment regulations to make sure all documents that are required for enrollment meet the needs of families. Staff will be making modifications to approximately 30-35 regulations.
Equity Scorecard Update	Dr. Jennifer Cassata Director of Accountability	The Equity Scorecard presents PWCS data in a variety of areas using an equity lens. The data are grouped into the following topic areas: Student and Staff Demographics Assessments College and Career Readiness Program Participation Learning Climate SACE members were encouraged to check-out the links and a copy of the PowerPoint slide show will be sent to all members. It was agreed that a presentation will be made at the next SACE meeting regarding efforts to increase the diversity of the PWCS workforce.
Round Table	*Members may bring up other items related to the meeting agenda.	Mrs. Custard thanked Mr. Imon for allowing her to attend Equity Webinars and allowing her to share and learn from VDOE. Caroline Silvera shared how she was "in aww" of how dedicated every person is to equity and she loved the equity statement. Mr. Imon thanked Carolyn Custard and everyone for the hard work they are doing. Mr. Tracy Blake made a motion to adjourn the meeting. Denise Huebner seconded the motion. 12 members voted to adjourn the meeting. Motion passed unanimously.

Meeting Dates for 2021-22 will be announced soon.

Council Priorities:

Ensuring all students have access to high quality instruction to meet their needs at their level; and
Provide resources, staff, and help to those students who are failing or falling behind. Utilizing staff in creative ways to ensure students who are meeting challenges are provided multiple opportunities for instruction. Ensuring supplemental learning opportunities are available for (tutors and after-school support) all learners.

December 10, 2020: Agenda & Minutes

December 10, 2020 - Virtual Meeting Agenda

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Activity	Facilitator	Time (PM)
Welcome	Keith Imon, Deputy Superintendent	6:00-6:10 p.m.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services	6:10-6:20 p.m.
Approval of Minutes from October Meeting	Carolyn Custard, Retired Director of Student Services	6:20-6:25 p.m.
Brainstorming Activity	Christie Dugan Taylor, Director of Professional Learning
Division Equity Statement Review	Rebekah Schlatter, Director of Student Services
Equity and COVID-19 School Operations	Keith Imon, Deputy Superintendent
Round Table *Members may bring up other items related to the meeting agenda.	Carolyn Custard, Retired Director of Student Services	7:40-8:00 p.m.

Future Meeting Dates for 2020-21
• March 25, 2021*
• May 27, 2021*

Additional dates if needed:
February 11, 2021*

*All meetings will be virtual unless members are informed otherwise.

December 10, 2020 - Virtual Meeting Minutes

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Attendees:
Melissa Davis, Andrea Castro, India Daniels, Dr. Jennifer Cassata, Lynmara Colon, Carolyn Custard, Giselle Feliciano, Christie Dugan-Taylor, Kim Gudinas, Adriane Harrison, Keith Imon, Glorya Jordan, Denise Huebner, Dr. Kate Olson-Flynn, Maria Ramadane, Caroline Silvera, Kenya Shorts, Felicia Norwood, Rebekah Schlatter, Kathleen Addison, Matt Guilfoyle ,Mr. Tracy Blake,Beth Eaves, Tanisha Holland, Rojan Robotham, John Wallingford

Activity	Facilitator	Summary
Welcome	Keith Imon, Deputy Superintendent	Mr. Imon welcomed the committee.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services	Mrs. Custard welcomed the committee and gave an overview of the agenda.
Approval of Minutes from October Meeting	Carolyn Custard, Retired Director of Student Services	Council member made a motion to approve the minutes. Council member seconded the motion. 12 members voted in favor of approving the minutes. Motion passed unanimously.
Equity and COVID-19 School Operations	Rebekah Schlatter, Director of Student Services Matt Guilfoyle, Associate Superintendent for Communications and Technology John Wallingford, Associate Superintendent for Finance and Risk Management	Mrs. Schlatter shared the comprehensive plan to address student mental health during the 2020-21 school year. Identify student needs. Equip school-based mental health professionals with resources to address student needs. Train all staff members to identify a possible mental health issue and how to refer the student for immediate help. Teachers are required to complete an At-risk online program by February 1. Mr. Guilfoyle shared data regarding PWCS Digital Equity for every student. Four-year plan completed in approximately four months. Laptops for every PreK-12 student funded by the school division. Home internet access for all students in need of support. Upgraded Wi-Fi access points in all schools. Web cameras and headsets provided to all teachers. Ordered new computers for teachers. Mr. Wallingford shared information regarding the CARES Act. PWCS received funding from the Federal Government, Virginia Department of Education, and Prince William County Government. Majority of funds spent on digital equity. All monies have been encumbered or expended.
Priority Review	Christie Dugan Taylor, Director of Professional Learning Dr. Jennifer Cassata, Director of Accountability	There was a consensus on the top priorities for the council. Ensuring all students have access to high quality instruction to meet their needs at their level. Provide resources, staff, and help those students who are failing or falling behind. Utilizing staff in creative ways to ensure students who are meeting challenges are provided multiple opportunities for instruction. Ensuring supplemental learning opportunities (tutors and after school support) to all learners. Priorities will be assessed and will be brought back to the council for review. Dr. Cassata shared the results of the Virtual Learning Model survey. Results will be posted on the PWCS website and shared with the School Board.
Equity Statement Review	Rebekah Schlatter, Director of Student Services	Mrs. Schlatter emailed the council a draft of the PWCS Equity Statement. Please respond if you have any suggested edits, to include additions or deletions.
Round Table	*Members may bring up other items related to the meeting agenda.	Council chair shared information regarding the VDOE Equity webinar held on December 1-2 during Educator's Week. VDOE Roadmap to Equity page. VDOE Ed Equity page. Council member thanked the SACE administrative team. Council member commented that the online search for a new Superintendent did not have an equity statement. Council member would like for the Equity and COVID-19 School Operations presentation to be presented to the School Board and community. Council members would like the mental health resources advertised/marketed more so students and parents can know more about services provided. Council member made a motion to adjourn the meeting. Council member seconded the motion. Motion passed unanimously.

October 8, 2020: Agenda & Minutes

October 8, 2020 - Virtual Meeting Agenda

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Activity	Talking Points	Time (p.m.)
Welcome	Keith Imon, Deputy Superintendent	6:00-6:10 p.m.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services Christie Dugan Taylor, Director of Professional Learning	6:10-6:20 p.m.
Approval of Minutes from May Meeting	Carolyn Custard, Retired Director of Student Services	6:20-6:25 p.m.
Review of Priorities for 2020-21	Denise Huebner, Associate Superintendent for Special Education and Student Services	6:25-6:40 p.m.
PWCS Equity Work Updates • Plan for Improving Racial Equity in Education • Strategic Plan	Christie Dugan Taylor, Director of Professional Learning Dr. Lisa Williams, Consultant for Equity Dr. Jennifer Cassata, Director of Accountability	6:40-7:25 p.m.
Office of the Ombudsman	Sarah Espinosa, Ombudsman	7:25-7:35 p.m.
Future Meeting Dates for 2020-21 • December 10, 2020* • March 25, 2021* • May 27, 2021* Additional dates if needed: November 12, 2020* February 11, 2021* *All meetings will be virtual unless members are informed otherwise.	Rebekah Schlatter, Director of Student Services	7:35-7:40 p.m.
Round Table *Members may bring up other items related to the meeting agenda.	Carolyn Custard, Retired Director of Student Services	7:40-8:00 p.m.

October 8, 2020 - Virtual Meeting Minutes

Meeting Outcome: Participants will review important items pertaining to the work of the council for the 2020-21 school year.

Attendees: Mr. Tracey Blake, Maria Burgos, Jasmine Carpenter, Dr. Jennifer Cassata, Andrea Castro, Lynmara Colon, Carolyn Custard, India Daniels, Christie Dugan-Taylor, Beth Eaves, Sarah Espinosa, Giselle Feliciano, Kim Gudinas, Adriane Harrison, Tanisha Holland, Denise Huebner, Keith Imon, Glorya Jordan, Ben Kim, Felicia Norwood,Dr. Kate Olson-Flynn, Maria Ramadane, Monique Raulston, Rojan Robotham, Rebekah Schlatter,Kenya Shorts, Dr. Lisa Williams

Activity	Facilitator	Summary
Welcome	Keith Imon, Deputy Superintendent	Mr. Imon welcomed the committee and introduced the new members to the council.
Introductions and Overview of Agenda	Carolyn Custard, Retired Director of Student Services	Mrs. Custard led introductions of the committee. Ms. Dugan-Taylor introduced Dr. Lisa Williams as the guest speaker.
Approval of Minutes from December Meeting	Carolyn Custard, Retired Director of Student Services	Council member made a motion to approve the minutes. Council member seconded the motion. Motion passed unanimously.
Review of Priorities for 2020-21	Denise Huebner, Associate Superintendent for Special Education and Student Services	Mrs. Huebner shared the Priorities for 2020-21. All items were identified as a team.
Outcomes of SACE Recommendations to the Superintendent	Christie Dugan Taylor, Director of Professional Learning Dr. Lisa Williams, Consultant for Equity Maria Burgos, Supervisor of Global Learning Dr. Jennifer Cassata, Director of Accountability	The Education Equity Plan was shared with the committee by Ms. Dugan Taylor, Dr. Williams, and Ms. Burgos. Council member appreciated the presentation but shared that the equity plan was based mainly on race and not other factors. Council member asked if the group could participate in some of the modules. Council member asked for clarification on asynchronous learning and the modules. Dr. Cassata shared there will be a new more interactive strategic plan.
Office of the Ombudsman	Sarah Espinosa, Ombudsman	Ms. Espinosa shared the role of the Office of the Ombudsman is to provide parents, students, and members of the school community assistance with division-related concerns.
Future Meeting Dates for 2020-21	Rebekah Schlatter, Director of Student Services	Mrs. Schlatter reviewed all of the future meeting dates with the committee. December 10, 2020 March 25, 2021 May 21, 2021 All meetings will be virtual unless members are informed otherwise. Council advisor said that an additional meeting date of November 12, 2020 could be used if needed. NOTE; Since council members did not express the need for a workgroup meeting, this date can be removed from council member calendars.
Round Table	Carolyn Custard, Retired Director of Student Services	Council chair shared the ACEs training on August 4, 2020, was a great training. It goes along with everything discussed at tonight's meeting. Life experiences impacts all of us. Council member who attended the training shared that it showed a lot of damage and trauma that people go through. Council advisor who attended the training shared that it was well done, engaging, and relevant to student and employee related matters. Council advisor stated that 3,200 employees throughout the school division attended the training. Council member who attended the training shared that it was very powerful, and teachers received a lot of information. Council member wanted to acknowledge the hard work in the Office of Student Services for providing multiple trainings not only to staff members but to the community as well. Council advisor shared the Youth Mental Health First Aid training will be available soon. Council advisor asked members to view the front page of the PWCS website for input regarding the 2020-21 school calendar. The options will be presented to the School Board at the October 21 meeting.

2019-20 Meetings

2019-20 Agenda & Minutes

December 5, 2019 - Agenda December 5 (PDF) - Minutes December 5 (PDF)
March 5, 2020 - Agenda March 5 (PDF) - Minutes March 5 (PDF)
May 28, 2020 - Agenda May 28 (PDF) - Minutes May 28 (PDF)