Prince William County Public Schools — Charter Bus Services

Approved Commercial Carriers and Commercial Travel Brokers

Commodity Code:  96217

Buyer Contact:  Justin Paonessa, 703.791.8741

Refer to the following regulations when planning/scheduling field trips:

Regulation 642-1 Procedures for Planning Instructional Field Trips and Athletic Trips    
Regulation 404.04-1 School Closing Due to Hazardous Conditions   
Regulation 757-4 Administering Medication

Schools are required to obtain competition for Commercial Carrier services, 3 quotes are required for trips in the amounts of $5,000.00 - $15,000.00; charter bus services that exceed $15,000.00 must send the Purchasing Office a Requisition (RQS) for review. The following documents are required prior to submitting for review: Electronic Field Trip Approval, Check Requisition or Equivalent with the Principal's (or his/her designee) signature acknowledging funds; Contractor agreement, trip itinerary, 3 quotes in writing/email (you must obtain a response from the vendor).  The Supervisor of Purchasing will not approve documents if they are incomplete. Commercial Travel Broker services do not require competition. Commercial Travel Broker services can be found on the following Master Agreements: FCPS-19506-01 (Jim Mulvihill Tours), FCPS-19506-02 (Mount Vernon Travel, Inc.), & FCPS-19506-03 (World Strides). Delivery Orders (DO) can be placed for Commercial Travel Brokers using the above Master Agreements. Schools may arrange field trip transportation with the companies listed below. Budget holders must acknowledge funding for field trips by initialing electronic approval form prior to submitting contract to the Purchasing Office. Schools should note the insurance expiration dates when scheduling (the field trip should end prior to the insurance expiration date).

Contact the Purchasing Office for a current copy of the carrier/travel broker Certificate of Compliance and Certificate of Insurance and contract review. Purchasing's approval of field trips and/or charter bus services is a minimum of 10-30 business days, however if the Carrier/Broker does not provide the required documents, they will not be approved. It is recommended that all documentation is retained with the financial documents. Contact the Purchasing Office with any questions or complaints.     

* Denotes handicap accessibility.  ** Wheelchair lift available.

Commercial Travel Brokers

Company Name Street Address City/State Telephone Insurance Expiration COC On File (Y/N)
Thompson Travel Bureau, Inc.
dba Jim Mulvihill Tours (MA: FCPS-19506-01)
304 Reedham Way Raleigh, NC 27615 919-803-4489 1/27/2021 Yes
Mount Vernon Travel, Inc.
(MA: FCPS-19506-02)
8601 Richmond Hwy Alexandria, VA 22309 703-799-9400 4/27/2021 Yes
Lakeland Holdings, LLC.
dba World Strides (MA: FCPS-19506-03)
218 W. Water Street, Suite 400 Charlottesville, VA 22902 434-982-8610 9/30/2020 Yes
 Mid-Atlantic Receptive Services (MA: FCPS-19506-04 P.O. Box 1390  Stephens City, VA 22655  571-481-1866  5/7/2021 Yes 

Commercial Carriers

Company Name Street Address City/State Telephone Insurance Expiration COC On File (Y/N)
Adventures By Dawn, L.L.C. ** 17517-B Indian Hwy Accokeek, MD 20607 301-868-1141 2/19/2021 Yes
Angelic Luxury Coach, Inc.** 8739 Darcy Road Forestville, MD 20747-2611 301-336-8500 12/21/2020 Yes
Blue Ridge Coach Lines, Inc. 9397 Shady Lane Culpeper, VA 22701 540-825-7777 11/1/2020 Yes
Chariots for Hire ** 21606 Cedar Lane Sterling, VA 20166 703-790-5466 9/13/2020 Yes
DC Trails, Inc. ** 8025 Mims Street Lorton, VA 22079 703-360-2800 3/12/2021 Yes
Eyre Bus Service ** 13600 Tridelphia Road Glenelg, MD 21737-0239 410-422-1330 2/1/2021 Yes
 First Priority Tours, Inc.**  4203 Forestville Road District Heights, MD   301-568-3500 501//21   Yes
Gold Line, Inc (Martz Group)** 5500 Tuxedo Road Tuxedo, MD 20781 301-386-8300 7/1/2020 Yes
Gunther Charters, Inc. 7474 Shipley Avenue Hanover, MD 21076 800-888-1228 5/1/2020 Yes
Haymarket Transportation, Inc. ** 45580 Shepard Drive #13 Sterling, VA 20164 703-433-9760 6/1/2020 Yes
James River Bus Lines ** 915 North Allen Avenue Richmond, VA 23220 804-342-7300 2/1/2021 Yes
K&V Limousine Service, LLC. 408 Old Ritchie Road Capital Heights, MD 20743 301-476-8111 5/15/2020 Yes
L W Transportation, Inc. & LW Trans Charter Services 4600 Sutton Oaks Drive Chantilly, VA 20151 703-955-7801 5/1/2020 Yes
Magic Trails Bus Co., LLC. P.O. Box 1245 Centreville, VA 20122 703-631-1987 3/26/2020 Yes
Montano’s Transportation, Inc. P.O. Box 311 Herndon, VA 20172 571-203-0300 9/7/2020 Yes
National Coachworks, Inc. ( Martz Group)** 310 Central Road Fredericksburg, VA 22401  877-777-6902  7/1/2020  Yes 
Quick Livick, Inc. & D&B Bus, Inc.** 2309 Poplar Street Staunton, VA 24401 800-572-4044 7/1/2020 Yes
Richards Bus Lines, Inc. 311 Mechanic Street Luray, VA 22835 540-743-4005 7/8/2020 Yes
W & T Travel Services 5831 Allentown Road Camp Springs, MD 20746 301-899-9887 8/31/2020 Yes
Williams Bus Lines, Inc.
3438 Luttrell Road Annandale, VA 22003 703-560-5355 6/29/2020 Yes