This program is available on a first-come-first-served basis, contingent on the availability of budgeted funds.We are currently accepting requests for courses with end dates for the fiscal year July 1 , 2016 - June 30, 2017.
You must submit requests as close to registration as possible. We will not accept requests for reimbursement if your course is already complete. Our regulation requires approval for your request upon registration for your courses.
Please read all procedures for this program so your request is accepted and processed.
The purpose of the PWCS Tuition Reimbursement Program is to encourage professional growth and development, to meet certification and license renewal requirements, and to increase instructional knowledge and skills sets. This program is available on a first-come-first-served basis, contingent on the availability of budgeted funds.
You must be a current PWCS employee at the time you attend your classes or take exams to be eligible for reimbursement. Any courses or tests taken prior to employment with PWCS are not reimbursable.
All courses must be taken at an accredited college or university and must be courses taken for college/university undergraduate or graduate credits, per our regulation. Courses taken for Continuing Education Credits (C.E.U.s) are not eligible for reimbursement.
Fully licensed teacher, and provisionally licensed teachers of non-core subject areas are eligible for reimbursement under the PWCS reimbursement program.
Provisionally licensed teachers in core subject areas fall under the No Child Left Behind Tuition Reimbursement Program. Core courses include English, Reading, Language Arts, Math, Science, Foreign Language, Civics, Government, Economics, Arts, Music, History, Geography and regular elementary education classroom teachers.
Funds are currently available with both programs for current fiscal year classes and VCLA, RVE, Praxis II and other tests required for completion of full state licenses and for endorsements in an instructional area. Testing reimbursement is only available for tests required for teacher certification requirements. Test reimbursement is not available for classified employees, including teaching assistants, as regulated by the NCLB grant. There is no reimbursement for SLLA testing. Additional information is available by contacting
Jill Argueta 703.791.8927.
ANY TRANSCRIPTS OR TEST SCORE REPORTS THAT ARE RELEVANT TO YOUR CERTIFICATION MUST ALSO BE SENT SEPARATELY TO THE CERTIFICATION DEPARTMENT.
Tuition Reimbursement Procedure
- Register for your course.
- Submit correct tuition reimbursement request form for your license type (see links below) with proof of payment and course description as soon after registration as possible. We will not accept requests if your course is already completed, per regulation.
- Upon approval, funds will be held for you up to the maximum you qualify for, dependent on the program for your request (see chart below). You will receive notification of approval or denial.
- Upon completion of your course, submit a copy of your approval notice or the reimbursement payment request form (see links below) with a grade report or unofficial transcript within 45 days of completion of your course for payment.
- Payment will be processed in the next available payroll cycle as part of your normal paycheck.
| Full or Part Time Fully Certified Teachers |
| 5-year professional (teachers and other admin staff holding a 5-yr license) |
PWCS |
Tuition, textbooks & other fees. Parking not reimbursable. |
Graduate & undergraduate |
$700 per FY |
Benefits Office 703.791.8927 |
| Full or Part Time Provisional/Conditional Regular Education Teachers |
| 3-year provisional non-core** course |
PWCS |
Tuition, textbooks & other fees. Parking not reimbursable. |
Graduate & undergraduate |
$700 per FY |
Benefits Office 703.791. 8927 |
| 3-year provisional core course* teachers |
NCLB |
Tuition only |
Graduate & undergraduate |
$400 per course/ $1200 max per FY |
Benefits Office 703.791.8927 |
| Full or Part Time Regular Education TA’s, Special Education TA’sand/or Classified Employees |
| Classified employees currently employed in a state approved teacher education program and/or those employed as Teacher Assistants. |
PWCS |
Tuition, textbooks & other fees. Parking not reimbursable. |
Graduate & undergraduate |
$350 per FY |
Benefits Office 703.791.8927 |
| Praxis/VCLA/RVE tests |
| All license types for core subject teachers |
NCLB |
Registration and test fees |
|
One time up to $150 lifetime max. |
Benefits Office 703.791.8927 |
| All license types for non-core subject teachers |
PWCS |
Registration and test fees |
|
One time up to $150 lifetime max. |
|
*Core courses: English Reading, Language Arts, Math, Science, Foreign Language, Civics, Government, Economics, Arts, Music, History and Geography
** Non-core courses include, but not limited to: Physical Education, Health, Counseling, Technical Education, Family & Consumer Science, Special Education and Driver’s Education
- ALL TUITION REIMBURSEMENT PROGRAMS ARE CONTINGENT UPON AVAILABLE FUNDING AND PAID ON A FIRST-COME-FIRST SERVED BASIS.
- ALL REQUESTS MUST BE MADE FOR APPROVAL PRIOR TO END OF COURSE OR REQUEST WILL BE DENIED.WE WILL NO LONGER ACCEPT PAPERWORK FOR COURSES AFTER THE END DATE OF THE COURSE.
- ALL GRADES MUST BE SUBMITTED TO BENEFITS WITHIN 45 DAYS OF END OF COURSE FOR REIMBURSEMENT.
- ALL CERTIFICATION DOCUMENTATION MUST BE SENT SEPARATELY TO THE CERTIFICATION OFFICE.
- YOU MUST CONTINUE EMPLOYMENT WITH PWCS FOR A FULL 12 MONTHS FOLLOWING RECEIPT OF A REIMBURSEMENT OR PAY BACK THE SCHOOL DIVISION 100% OF YOUR REIMBURSEMENT.
IF YOU HAVE QUESTIONS REGARDING TUITION REIMBURSEMENT YOUR PARTICULAR STATUS OR SITUATION, PLEASE EMAIL JILL ARGUETA AT
ARGUETJD@PWCS.EDU
For more information regarding all tuition reimbursement programs, including the NCLB Grant for provisionally licensed core-subject teachers and test reimbursements, please view the information on these pages.
If you are a classified employee and wish to obtain a Virginia teaching license/endorsement, click Classified Employee