Prince William County Public Schools

Tuition Reimbursement

The purpose of the PWCS Tuition Reimbursement Program is to encourage professional growth and development, to meet certification and license renewal requirements, and to increase instructional or professional knowledge and skills sets. This program is available on a first-come-first-served basis, contingent on the availability of budgeted funds. 

We are currently accepting requests for courses with end dates for the fiscal year July 1, 2020 - June 30, 2021 .  You must submit requests as soon after registration as possible; we will NOT accept forms for classes that have already ended. 

Effective with the  2019-20 fiscal year, due to fiscal year budget allowances, Continuing Education Class (CEC) Reimbursement is now available for all non-exempt PWCS employees for any continuing education class or event that your supervisor deems is directly related to professional development in your current PWCS position.  Please see the chart below for information and fiscal year maximums.

Please read all procedures for this program so your request is accepted and processed.

You must submit requests as close to registration as possible. We will not accept requests for reimbursement if your course is already complete. Our regulation requires approval for your request upon registration for your courses.

Forms for tuition reimbursement can be found on the PWCS Benefits Intranet page.  You will be required to use your PWCS login ID and password.

You must be a current PWCS employee at the time you attend your classes or take exams to be eligible for reimbursement. Any courses or tests taken prior to employment with PWCS are not reimbursable. 

PRAXIS/VCLA/RVA Tests

*Core courses:  English Reading, Language Arts, Math, Science, Foreign Language, Civics, Government, Economics, Arts, Music, History and Geography
** Non-core courses include, but not limited to: Physical Education, Health, Counseling, Technical Education, Family & Consumer Science, Special Education and Driver’s Education

All courses for teacher Teacher Tuition Reimbursement must be taken at an accredited college or university and must be courses taken for college/university undergraduate or graduate credits, per our regulation. Courses taken for Continuing Education Credits (C.E.U.s) are not eligible for reimbursement for the Teacher Tuition Reimbursement program.

Fully licensed classroom instructional personnel, provisionally licensed teachers of non-core subject areas and classified employees actively seeking a teaching degree are eligible for reimbursement under the PWCS Teacher Tuition Reimbursement Program.  

Provisionally licensed teachers in core subject areas fall under the Every Student Succeeds Act Grant Reimbursement Program. Core courses include English, Reading, Language Arts, Math, Science, Foreign Language, Civics, Government, Economics, Arts, Music, History, Geography and regular elementary education classroom teachers. 

Testing reimbursement is available for VCLA, RVE or Praxis II tests required for teacher certification requirements up to a lifetime maximum of $150. Reimbursement for other types of testing may be available through the Continuing Education Class reimbursement, based on approval from your supervisor, subject to budget availability, up to the fiscal year max per person.

Any non-exempt PWCS employee seeking certification or professional development related to their job responsibility would be eligible for reimbursement through the Continuing Education Class Reimbursement, upon approval by their immediate supervisor. 

Additional information is available by contacting Jill Argueta at arguetjd@pwcs.edu or 703.791.8927.

Tuition Reimbursement Procedure

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1. Register for your course.
2. Submit correct tuition reimbursement request form for your reimbursement type (see links below) with proof of payment and course description as soon after registration as possible. We will not accept requests if your course is already completed, per regulation.
3. Upon approval, funds will be held for you up to the maximum you qualify for, dependent on the program for your request (see chart above). You will receive notification of approval or denial.
4. Upon completion of your course, submit a copy of your approval notice or the reimbursement payment request form (see links below) with a grade report or unofficial transcript within 45 days of completion of your course for payment.
5. Payment will be processed in the next available payroll cycle as part of your normal paycheck.

Information Links/Forms

• Forms on PWCS Benefits Intranet Page - Requires PWCS Login ID and password 
• Certification webpage

Any transcripts or test score reports that are relevant to your certification must also be sent separately to the certification department.

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