How to Reserve the Kelly Leadership Center


 

The Kelly Leadership Center (KLC), including its building and grounds, is designed and constructed to support the educational programs of Prince William County Public Schools (PWCS). The School Board recognizes the KLC may be used by non-PWCS organizations to conduct activities which will enhance, benefit and support the community and at such times when said uses do not interfere with the primary operations of the facility.

Normal Hours of Operation:
Monday thru Friday
7:30 a.m. – 5:00 p.m.
 
Saturday
8:00 a.m. – 4:00 p.m.
 
Physical Address: 
Kelly Leadership Center
14715 Bristow Road
Manassas, VA 20112

 
Due to the manner in which the Independent Hill Complex (IHC) is accessed, it is not available for reservation.


The KLC is available on a very limited basis for non-PWCS sponsored activities. Internal PWCS events and those PWCS-affiliated organizations conducting activities solely to the benefit of our students and staff have first priority of usage, followed by VA state and local government agencies. All other groups will be allowed to reserve the building on a first-come, first-serve basis. Please note that, at this time, PWCS is unable to accommodate the following types of activities at the KLC:

  • Baby showers
  • Birthday parties
  • Family reunions
  • Recurring weekly meetings of any kind (e.g. scouts)
  • Sunday activities
  • Weddings and/or wedding receptions
Due to the high volume of internal use, it is highly recommended that those seeking to reserve space do so as far in advance as possible. Organizations may request to schedule events a year in advance of the proposed date. To begin the process, please follow the steps outlined below:


STEP 1: Contact the Office of Risk Management and Security Services at 703.791.7435 or email minortd@pwcs.edu to verify the building is available and that the type of activity can be accommodated. Be prepared to provide the following information: 

  • Name of the organization
  • Type of event
  • Proposed date(s) of use
  • Start and end time of the event(s)
  • Expected number of attendees
  • If food will be served
  • Set-up or special equipment requirements

STEP 2: If the space is available, an application for use will be forwarded to the requester. All required fields must be completed and the form returned to the Office of Risk Management and Security Services for processing.


STEP 3: Provide a copy of all required documentation no later than two weeks prior to the event taking place. Failure to provide requested documentation will result in denial of use.
 
  • Sample Certificate of Insurance (PDF) - PDF
     
  • If seeking to rent the facilities at the reduced rate, a copy of the 501(c)(3) "Letter of Determination" or any other document showing non-profit status is required.
  • Special Assembly Permit (SAP) Form - Word Document 
  • Temporary Activity Permit (TAP) Form - PDF
    In some instances, an SAP or TAP form will be necessary depending upon the type of activity, utilization of space, and/or the number of attendees expected. This is a Prince William County Government requirement. Please note that if a SAP or TAP Form is needed, PWCS will notify the applicant and provide instructions for completing the application. This form is to be returned to the PWC government office as indicated at the top of the form, not to PWCS.


With the exception of the SAP and TAP forms, all required documents may be forwarded to the Office of Risk Management and Security Services via one of the following options:
 
 
 
     
Email to:                 minortd@pwcs.edu                     
Mail to:
PWC Schools
Risk Management & Security
P.O. Box 389
Manassas, VA 20108
    
Fax to:
703.791.7404
(no cover sheet required)

 
       
 
 
 
 
 
Other Helpful Community Use Documents:

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Updated: 09/28/2016 by T. Minor

Need Help Reserving the KLC?


For reserving space at the Kelly Leadership Center for events:

Tiffany Minor 


Phone:
 703.791.7435

FAX: 703.791.7404


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