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Requests for Educational Records
Requests for Educational Records
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Requests for Educational Records

Prince William County Public Schools (PWCS) maintains student educational records in compliance with federal and state laws. PWCS Policies and Regulations are developed in accordance with the Family Educational Rights and Privacy Act (FERPA), website which is the federal law protecting the privacy of student scholastic records. All public schools, including PWCS, are mandated to ensure proper policies and procedures are implemented to protect the content of scholastic records, regardless of the medium.

For additional information, please review the Family Educational Rights and Privacy Act (FERPA) website.


To request educational records, please review the requestor categories listed below and follow the guidance accordingly:


Parents/Guardians and/or Eligible Students currently enrolled in PWCS

*Juniors/Seniors: Please utilize Naviance for college/university and/or scholarship organization related requests.


Otherwise, please visit the ScribOrder website and select the icon for Current Student.
  • Elementary School Transcript
  • Middle School Transcript
  • High School Transcript
  • Health - Physical/Immunizations
  • Electronic Records Packet
  • Other (please include a note in Special Instructions with additional information)

Note:

Records will be sent electronically via a secure link provided by the ScribOrder website.  Thank you for using our online service!

K-12 Educational Institutions

Please visit the ScribOrder website and select the icon for K-12 Districts.
  • Transcript/Report Cards
  • Health - Physical/Immunizations
  • Standardized Test Scores
  • Attendance
  • Discipline
  • Special Education/504
  • English Language Learner (ELL)
  • Gifted
  • Legal/Custody
  • Other (please include a note in Special Instructions with additional information)

Note:

All requests for educational records must be completed on the ScribOrder website.

Former Students

Please visit the ScribOrder website and select the icon for Former Students.
  • High School Transcript—$5 per copy per address
  • Middle School Transcript—$5 per copy per address
  • Elementary School Transcript—$5 per copy per address
  • Replacement Diploma—$10 per Diploma*
  • National External Diploma Transcript—$5 per copy per address
  • GED Certificate 2001 and previous—$5 per copy per address**
  • LPN Transcript—$5 per copy per address
  • Immunization/Health Record—$5 per copy per address
  • Immigration Enrollment Verification Packet—$10 per copy
  • Other (please include a note in Special Instructions with additional information)

Note:

*Replacement Diplomas are not an exact copy of the original diploma and will have the most current Principal, Superintendent and Chairman of the Prince William County School Board signatures. Replacement Diplomas will not contain various academic seals.

**Beginning January 2, 2014 all GED Certificates/Transcripts dated 2002-present date shall be ordered through the GED Virginia website.

Colleges/Universities

Please visit the ScribOrder website and select the icon for College/University to request:

  • Education Verification—$25 per request
  • High School Transcript—$25 per copy

Note:

All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.

Employer/Corporation/Hiring Agency/Verification Company

Please visit the ScribOrder website and select the icon for Employer, Corporation, Hiring Agency or Verification Company.

  • Education Verification—$25 per request
  • High School Transcript—$25 per copy

Note:

All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.

Government Agencies

Please visit the ScribOrder website and select the icon for Government Agency.

  • Complete Student Record
  • Transcript Only
  • Education Verification

Note:

All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.

 

Once the request has been submitted online, your payment will be processed (if applicable) and you will begin receiving emails from [email protected] to notify you of the status of your order. It is important you read the emails carefully, as additional information may be required to process the request. Once the order has been fulfilled you will receive email confirmation.

To request access to and/or duplication of educational records not listed above, please email a request to [email protected]. Depending on the specific details of the request, the fulfillment may be coordinated by the Administrative Coordinator, Records & FERPA Compliance or by school staff.

All requests for access to and/or duplication of student educational records are processed under the procedures set forth in Policy 790, "Student Educational Records" and Regulation 790-2 , "Disclosure/Access to Student Educational Records."

If you would like for PWCS to release your educational records/information to third-parties, please fill out the following form:

FERPA Information Disclosure Consent Form (PDF)
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Student educational records are forwarded to the PWCS Records Center after withdrawal or graduation, for a retention period of five years. After five years, the records are purged and only long-term documents are maintained, per the requirements of General Schedule 21 of the Library of Virginia. You canrequest the original student educational record before June 1 of the processing year by contacting the Records Center.

If you have any questions, please contact 703-791-7395.