Financial Services
Accounts Payable
- Vendor Disbursements
- Responsible for processing all vendor disbursements for Prince William County Public Schools. The Accounts Payable staff work closely with the Central Purchasing Office and the Finance Specialists in the schools to ensure timely and accurate payment to vendors. Currently, check runs occur every Tuesday and Thursday with the occasional change to accommodate Payroll's disbursement schedule. Invoices are paid in the order that they are received and should be processed within one week of the received date.
- Annual 1099 Issuance
- Responsible for the reporting of all applicable disbursements each calendar year to the Internal Revenue Service. This includes Domestic (1099) and International (1042) vendor disbursements.
- Purchasing Cards
- Responsible for monitoring the Purchasing Card (PCard) programs at each School and Central Office. This includes issuing, maintaining, cancelling, auditing, and training new Finance Specialists and Budget Holders on the program use.
- Employee Reimbursements
- Responsible for processing reimbursements to employees of PWCS. Employees are required to complete a Full Accounting Form and provide necessary backup. Any reimbursable expense incurred by the employee, shall be reimbursed by Accounts Payable through the employee's paycheck.
Please contact the appropriate Accounts Payable Specialist listed below for additional information.
Accounts Payable Team
| Job Title | Description | Name and Contact Info |
|---|---|---|
| Accountant | A/P, PCards, and Employee Reimbursements |
Cassie
Carbajal carbajcj@pwcs.edu 703-791-8311 |
| Accounts Payable Specialist | Vendors A-L (A/P payments) |
Andrea
Cloud cloudaf@pwcs.edu 703-791-8759 |
| Accounts Payable Specialist | Vendors M-R (A/P payments) |
Tammie
Lowe lowetd@pwcs.edu 703-791-8760 |
| Accounts Payable Specialist | Vendors S-Z (A/P payments) |
Amy
Bevans bevansae@pwcs.edu 703-791-8757 |
| Accounts Payable Specialist | Employee Reimbursements |
Patricia
Atkins atkinspc@pwcs.edu 571-374-6919 |
| PCard Specialist | Single-Use Payments, PCard, & Employee Reimbursement Backup | |
| Accounts Payable Specialist | PCard Coordinator - Central Office |
Sandra
Briones briones@pwcs.edu 703-791-7394 |
| Accounts Payable Specialist | PCard Coordinator - Schools |
Catherine
McAuliffe mcaulicj@pwcs.edu 703-791-8014 |