Prince William County Public Schools

Financial Services

Accounts Payable

Vendor Disbursements

Responsible for processing all vendor disbursements for Prince William County Public Schools. The Accounts Payable staff work closely with the Central Purchasing Office and the Finance Specialists in the schools to ensure timely and accurate payment to vendors. Currently, check runs occur every Tuesday and Thursday with the occasional change to accommodate Payroll's disbursement schedule. Invoices are paid in the order that they are received and should be processed within one week of the received date.

Annual 1099 Issuance

Responsible for the reporting of all applicable disbursements each calendar year to the Internal Revenue Service. This includes Domestic (1099) and International (1042) vendor disbursements.

Purchasing Cards

Responsible for monitoring the Purchasing Card (PCard) programs at each School and Central Office. This includes issuing, maintaining, cancelling, auditing, and training new Finance Specialists and Budget Holders on the program use.

Employee Reimbursements

Responsible for processing reimbursements to employees of PWCS. Employees are required to complete a Full Accounting Form and provide necessary backup. Any reimbursable expense incurred by the employee, shall be reimbursed by Accounts Payable through the employee's paycheck.

Please contact the appropriate Accounts Payable Specialist listed below for additional information.

Accounts Payable Team