Leave Benefits

Illustration of a person going on a vacation

Annual Leave

Managers and 250-day employees are entitled to annual leave which is earned according to a predetermined schedule.

Civil Leave

Civil leave is available for employees who are selected for jury duty or who have received a subpoena.

Personal Leave

An employee is advanced three days of personal leave. Personal leave may be used for non-emergency matters deemed important by the employee, i.e.; personal health, welfare, and/or safety, that need to be addressed during the regular work day. Unused personal leave converts to sick leave.

Sick Leave

Sick leave can be used for yourself, for family members, or for a permanent resident of the employee's household. It can also be used for doctors/physicians appointments, pregnancy/adoption and bereavement purposes.

Illustration of a doctor with a patient

Employees may transfer up to a maximum of 60 sick leave days accumulated from an accredited private, parochial, or public school division as certified by that school division's administration. Sick leave that has been accumulated from day care centers or other non-accredited facilities may not be transferred.

Please fill out the top portion of the Transfer Sick Leave from Another District (PDF), print out and mail to your former school district's Human Resources dept. They will fill out the lower half and return to PWCS Human Resources. Once received, the employee's sick leave balance will be credited.

Sick Leave Bank

(Only available to employees who are not enrolled in the VRS Hybrid Plan.)

All employees hired after January 1, 2006, were automatically enrolled in the Sick Leave Bank upon employment. Membership in the Sick Leave Bank protects against loss of income, even though accumulated sick leave has been exhausted. Employees are eligible to use the Sick Leave Bank after 12 months of membership. To access the Sick Leave Bank, employees need to cover the first 20 days of an illness or disability with their own leave or leave without pay and exhaust all available sick, personal and/or annual leave. A maximum of 45 sick leave days per year can be used by a sick bank member.

Short-Term Disability Leave

(Only available to employees who are enrolled in the VRS Hybrid Plan.)

All employees hired after January 1, 2014, are be eligible for short-term disability consideration after being continuously enrolled for 12 months and having fewer than 30 working days of leave without pay. Short-term disability benefits will not be paid until the medical claim has been thoroughly reviewed and approved by the third-party administrator. Employees are required to cover the elimination period, the first seven calendar days (or five working days), of an illness/injury with their own sick leave, other compensated leave, or leave without pay. Short-term disability benefits are provided and paid per a schedule based on years of service with PWCS. During the time an employee is receiving short-term disability benefits, the employee may be able to supplement the short-term disability benefits with any compensated leave that an employee has available.

Regulations and Forms



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