Illustrated man wearing a tie and carrying a briefcase

ROP is the acronym for the Retirement Opportunity Program. ROP provides additional income for PWCS employees eligible for VRS retirement but not yet eligible to collect Social Security. ROP also utilizes the valuable experience of retirees in continued employment in work assignments compatible with the retiree's training experience, and qualifications.

Retirees who elect ROP work on an annual basis the equivalent of 20 days or 10% of their final contract length per year, whichever is greater, in an approved assignment compatible with the retiree's training, experience, and qualifications.

ROP Program Contacts

Hours completed, Paperwork Received, ROP Changes (Benefits)

Jill Argueta
ArguetJD@pwcs.edu
703-791-8927

Retiree Health (Benefits)

Kristin Brittigan
BrittiKA@pwcs.edu
703-791-8772

Sub/Temp positions (Sub/Temp Office)

Susan Cox
CoxSK@pwcs.edu
703-791-7327

Drucila Jimenez
JimeneDX@pwcs.edu
703-791-7466

Sub Calling System (Sub/Temp Office)

Monica Skinner
SkinneML@pwcs.edu
703-791-7897

Temporary Management Agreements (Administrative HR)

Christine DiModica
DimodiCR@pwcs.edu
703-791-8959

ROP Badge (Risk Management)

Liliana Bickham
BickhamLC@pwcs.edu
703-791-8911

PWCS Taxes, W-2s, Direct Deposit (Payroll)

Payroll Office
PWCSPayrollOffice@pwcs.edu
703-791-8748

VRS Questions, Pension Taxes, Pension Direct Deposit

VRS MyVRS: www.VaRetire.org
1-888-827-3847

What are the requirements to participate in ROP?

To participate in ROP, you must sign up at the time of retirement. To be eligible to ROP you must meet the following criteria upon retirement:

  • Employee must be full-time at the time of retirement.
  • Employee must be between the ages of 55 and the age at which he/she is eligible to receive full Social Security.
  • Employee must have completed 17 years of service with VRS or verifiable service in another educational position.
  • Of those 17 years, employee must complete at least 10 years full-time with PWCS, including the last 7 years immediately preceding retirement.
  • Employee is not eligible for disability retirement.
  • Employee has received satisfactory performance review for each of the last three years before retirement date.

Where can I ROP?

It is the responsibility of the ROP participant to contact work locations to arrange for their ROP work assignment. Most ROP participants choose to ROP at their previous work location or school. Some ROP participants opt to work with administrators/staff they have worked with in the past at a different location. You may work at more than one location in the year. You must submit a work assignment form for each location where you plan to ROP, and a ROP completion form must be submitted for each location at the end of your ROP time.

Remember that your ROP duties must be equivalent to the types of duties you performed in your permanent position before retirement. You must be physically and mentally able to complete the duties required for that position. Administrators are discouraged from assigning any ROP duties that are not in line with the training, experience and skills of the ROP participant.

Some PWCS Departments do manage the ROP participants under their area of expertise. Custodial staff must get their ROP assignments through the Office of Facilities services. Librarians must work with the Office of Library and Media services. Nurses must work through the Student Services Nursing Department. Bookkeepers must work through the Finance Department. Assistant Principals and Principals must work through the Associate Superintendent for their school level.

If you are having difficulty getting your work location to assign hours and need assistance, please contact Jill Argueta or Kris Brittigan in the Office of Benefits and Retirement Services for assistance.

How long can I participate in ROP?

You can ROP for a maximum to 7 years or the year you reach full Social Security age. As long as you have not reached full Social Security age as of July 1 (and have not completed 7 years of ROP), you are eligible to ROP for the year.

*Please note that if you do not complete the full contract year, through June 30 of the year you retire, you will lose one year of ROP eligibility.

When can I start my ROP time?

The year that you retire, you must be completely separated from PWCS for 30 days from the date you would have begun your new contract year before you can begin any ROP hours. If your last paycheck is August 31, you cannot begin any ROP hours until October 1. For all subsequent years, the ROP year begins consistent with our fiscal year on July 1. For the second and all subsequent years of ROP, you can begin your hours July 1.

If you retire at any time prior to the end of the school year, you must wait until July 1 of the following year, and you lose one year of eligibility for ROP.

How much ROP time am I required to work?

All ROP participants work 10% of their regular pre-retirement schedule, based on their contract length, with the minimum number of days being 20 days. A "day" is considered the number of hours currently required for the position you held before retirement, either 6.5 hours, 7 hours, 7.5 hours, or 8 hours consistent with the schedule for your job type.

  • 190-day contracts = 20 days
  • 195-day contracts = 20 days
  • 200-day contracts = 20 days
  • 214-day contracts = 21 days
  • 223-day contracts = 22 days
  • 250-day contracts = 25 days

How do I track my ROP time?

Beginning September 1, 2020, all ROP time is kept in the Kronos timekeeping system. When you begin your day on-site at any PWCS location, you should log in using your ROP badge, or by entering your PWCS ID Badge number into a Kronos timeclock at your location. You must also log out at the end of your day using the Kronos timeclock. ROP participants do not have access to the Kronos application on a computer. You must use the Kronos timeclock.

If you do not have access to a timeclock at your location, you can use a paper ROP timesheet. This must be signed by your supervisor and submitted to the timekeeper at your work location each payroll cycle in which you have completed hours. All time would be entered into Kronos at that location by the timekeeper each payroll cycle.

What do I need to do when I complete my ROP time for the year?

Make sure that all of your time has been entered correctly in the Kronos time system. You can check the balance of your time on the Kronos time clock. Once all time is complete, you will receive an email with confirmation of your completion date and details about next steps. If you are planning to participate in ROP for the next year, you will be required to complete a ROP Participation agreement, which will be assigned to you from Records in March. You will then receive a ROP Work Assignment in May with details of your ROP assignment for the upcoming year. 

Can I work additional time for PWCS once I complete my ROP time?

You may work additional time once you have completed all ROP time for the year. You are required to fulfill all ROP hours before you are eligible to work for any type of additional pay for PWCS. Once you complete your time, you must submit a signed ROP Completion form and advise either the Benefits Office or the Sub/Temp office that you have completed your time and you wish to work in a sub/temp capacity. You cannot be paid for any additional time until the sub/temp office sets up a position in our payroll system for you to be paid.

The first year that you ROP, you must complete an electronic ROP to Sub checklist, which will be sent to you via PWCS email from the sub/temp office.

You can only work in a sub or temp capacity. You cannot accept a permanent part-time position with PWCS while you participate in the ROP program.

I am starting my second year of ROP, and my ROP pay went down on my July 15 check. Why?

For a full ROP year, your annual ROP salary will be divided over 24 paychecks - from July 1 - June 30. The first year of ROP requires that you separate from PWCS for 30 days before you begin ROP. The first year of ROP you do not receive 24 paychecks; your full ROP salary is divided evenly over the check you receive from your start month through June 30. Since it divided over fewer than 24 paychecks, it results in a higher per-paycheck amount for the first year of ROP.

What you receive in July of your second year of ROP will be what you receive each paycheck for the remainder of your ROP service.

What if I cannot complete my ROP hours for the year?

If you cannot complete your ROP time for the year, we must calculate how many hours you have worked and how many hours you have been paid. If you have been paid for more hours than you completed, you must re-pay your over payment to PWCS. If you have worked more hours than you were paid, we will pay you out the difference.

If you do not complete your time for the year, you forfeit any future years of ROP. Once you end your ROP, you cannot participate in the future.