Charter Bus Services

Approved Commercial Carriers and Commercial Travel Brokers

Commodity Code: 96217

Buyer Contact: Brian Hall, 703-791-8741

Refer to the following regulations when planning/scheduling field trips:

  • Regulation 642-1, "Procedures for Planning Instructional Field Trips, Athletic Trips, and Requests for Activity Buses"
  • Regulation 404.04-1, School Closing Due to Hazardous Conditions
  • Regulation 757-4, "Management of Medication Administration in the School Setting"

Schools are required to obtain competition for Commercial Carrier services, three quotes are required for trips in the amounts of $5,000-$15,000; charter bus services that exceed $15,000 must send the Purchasing Office a Requisition (RQS) for review. The following documents are required prior to submitting for review: Electronic Field Trip Approval, Check Requisition or Equivalent with the Principal's (or his/her designee) signature acknowledging funds; Contractor agreement, trip itinerary, 3 quotes in writing/email (you must obtain a response from the vendor). The Supervisor of Purchasing will not approve documents if they are incomplete. Commercial Travel Broker services do not require competition. Commercial Travel Broker services can be found on the following Master Agreements: FCPS-19506-01 (Jim Mulvihill Tours) & FCPS-19506-02 (Mount Vernon Travel, Inc.). Delivery Orders (DO) can be placed for Commercial Travel Brokers using the above Master Agreements. Schools may arrange field trip transportation with the companies listed below. Budget holders must acknowledge funding for field trips by initialing electronic approval form prior to submitting contract to the Purchasing Office. Schools should note the insurance expiration dates when scheduling (the field trip should end prior to the insurance expiration date).

Contact the Purchasing Office for a current copy of the carrier/travel broker Certificate of Compliance and Certificate of Insurance and contract review. Purchasing's approval of field trips and/or charter bus services is a minimum of 10-30 business days, however if the Carrier/Broker does not provide the required documents, they will not be approved. It is recommended that all documentation is retained with the financial documents. Contact the Purchasing Office with any questions or complaints.

* Denotes handicap accessibility
** Wheelchair lift available.

Commercial Travel Brokers

Company Name Street Address City/State Telephone Insurance Expiration COC On File (Y/N)
Thompson Travel Bureau, Inc.
dba Jim Mulvihill Tours (MA: FCPS-19506-01)
304 Reedham Way Raleigh, NC 27615 919-803-4489 1/27/2023 Yes
Mount Vernon Travel, Inc.
(MA: FCPS-19506-02)
8601 Richmond Hwy Alexandria, VA 22309 703-799-9400 4/27/2023 Yes

Commercial Carriers

Company Name Street Address City/State Telephone Insurance Expiration COC On File (Y/N)
Adventures By Dawn, L.L.C. ** 17517-B Indian Hwy Accokeek, MD 20607 301-868-1141 12/22/2022 Yes
Angelic Luxury Coach, Inc.** 8739 Darcy Road Forestville, MD 20747-2611 301-336-8500 5/12/2023 Yes
Blue Ridge Coach Lines, Inc. 9397 Shady Lane Culpeper, VA 22701 540-825-7777 1/1/2023 Yes
Capital Executive Limousine, Inc. **
(d/b/a Capital Exec. Transport)
8433 Euclid Avenue Manasas, VA 20111 703-365-0508 5/4/2023 Yes
Chariots for Hire ** 21606 Cedar Lane Sterling, VA 20166 703-790-5466 12/31/2022 Yes
DC Trails, Inc. ** 8025 Mims Street Lorton, VA 22079 703-360-2800 2/1/2023 Yes
Eyre Bus Service ** 13600 Tridelphia Road Glenelg, MD 21737-0239 410-422-1330 2/1/2023 Yes
Gunther Charters, Inc. 7474 Shipley Avenue Hanover, MD 21076 800-888-1228 8/1/2023 Yes
James River Bus Lines ** 915 North Allen Avenue Richmond, VA 23220 804-342-7300 2/1/2023 Yes
L W Transportation, Inc. & LW Trans Charter Services 4600 Sutton Oaks Drive Chantilly, VA 20151 703-955-7801 6/8/2023 Yes
Montano's Transportation, Inc. P.O. Box 311 Herndon, VA 20172 571-203-0300 12/26/2022 Yes
Schrock, Inc. dba Varsity Travel 220 Imboden Drive Winchester, VA 22603 540-678-2871 2/1/2023 Yes