Charter Bus Services
Approved Commercial Carriers and Commercial Travel Brokers
Commodity Code: 96217
Buyer Contact: Brian Hall, 703-791-8741
Refer to the following regulations when planning/scheduling field trips:
- Regulation 642-1, "Procedures for Planning Instructional Field Trips, Athletic Trips, and Requests for Activity Buses"
- Regulation 404.04-1, School Closing Due to Hazardous Conditions
- Regulation 757-4, "Management of Medication Administration in the School Setting"
Schools are required to obtain competition for Commercial Carrier services, three quotes are required for trips in the amounts of $5,000-$15,000; charter bus services that exceed $15,000 must send the Purchasing Office a Requisition (RQS) for review. The following documents are required prior to submitting for review: Electronic Field Trip Approval, Check Requisition or Equivalent with the Principal's (or his/her designee) signature acknowledging funds; Contractor agreement, trip itinerary, 3 quotes in writing/email (you must obtain a response from the vendor). The Supervisor of Purchasing will not approve documents if they are incomplete. Commercial Travel Broker services do not require competition. Commercial Travel Broker services can be found on the following Master Agreements: FCPS-19506-01 (Jim Mulvihill Tours) & FCPS-19506-02 (Mount Vernon Travel, Inc.). Delivery Orders (DO) can be placed for Commercial Travel Brokers using the above Master Agreements. Schools may arrange field trip transportation with the companies listed below. Budget holders must acknowledge funding for field trips by initialing electronic approval form prior to submitting contract to the Purchasing Office. Schools should note the insurance expiration dates when scheduling (the field trip should end prior to the insurance expiration date).
Contact the Purchasing Office for a current copy of the carrier/travel broker Certificate of Compliance and Certificate of Insurance and contract review. Purchasing's approval of field trips and/or charter bus services is a minimum of 10-30 business days, however if the Carrier/Broker does not provide the required documents, they will not be approved. It is recommended that all documentation is retained with the financial documents. Contact the Purchasing Office with any questions or complaints.
* Denotes handicap accessibility
** Wheelchair lift available.
Commercial Travel Brokers
| Company Name | Street Address | City/State | Telephone | Insurance Expiration | COC On File (Y/N) |
|---|---|---|---|---|---|
| Thompson Travel Bureau, Inc. dba Jim Mulvihill Tours (MA: FCPS-19506-01) |
304 Reedham Way | Raleigh, NC 27615 | 919-803-4489 | 1/27/2024 | Yes |
| Mount Vernon Travel, Inc. (MA: FCPS-19506-02) |
8601 Richmond Hwy | Alexandria, VA 22309 | 703-799-9400 | 4/27/2024 | Yes |
Commercial Carriers
| Company Name | Street Address | City/State | Telephone | Insurance Expiration | COC On File (Y/N) |
|---|---|---|---|---|---|
| Adventures By Dawn, L.L.C. ** | 17517-B Indian Hwy | Accokeek, MD 20607 | 301-868-1141 | 2/19/2024 | Yes |
| Angelic Luxury Coach, Inc.** | 8739 Darcy Road | Forestville, MD 20747-2611 | 301-336-8500 | 5/12/2024 | Yes |
| Blue Ridge Coach Lines, Inc. | 9397 Shady Lane | Culpeper, VA 22701 | 540-825-7777 | 1/1/2024 | Yes |
| Capital Executive Limousine, Inc. ** (d/b/a Capital Exec. Transport) |
8433 Euclid Avenue | Manassas, VA 20111 | 703-365-0508 | 5/4/2024 | Yes |
| Chariots for Hire ** | 21606 Cedar Lane | Sterling, VA 20166 | 703-790-5466 | 9/13/2023 | Yes |
| DC Trails, Inc. ** | 8025 Mims Street | Lorton, VA 22079 | 703-360-2800 | 2/1/2024 | Yes |
| Eyre Bus Service ** | 13600 Tridelphia Road | Glenelg, MD 21737-0239 | 410-422-1330 | 2/1/2024 | Yes |
| Gunther Charters, Inc. | 7474 Shipley Avenue | Hanover, MD 21076 | 800-888-1228 | 8/1/2023 | Yes |
| James River Bus Lines ** | 915 North Allen Avenue | Richmond, VA 23220 | 804-342-7300 | 2/1/2024 | Yes |
| L W Transportation, Inc. & LW Trans Charter Services | 4600 Sutton Oaks Drive | Chantilly, VA 20151 | 703-955-7801 | 6/8/2023 | Yes |
| Montano's Transportation, Inc. | P.O. Box 311 | Herndon, VA 20172 | 571-203-0300 | 12/26/2023 | Yes |
| Schrock, Inc. dba Varsity Travel | 220 Imboden Drive | Winchester, VA 22603 | 540-678-2871 | 2/1/2024 | Yes |