Prince William County Public Schools

1. How is the 50 percent model being implemented?

   In the 50 percent model students who opt for in-person learning  attend school two-days a week in-person either Tuesday/Thursday or Wednesday/Friday. Those opting to be virtual attend completely remotely. Those students currently attending in-person four days a week in the first quarter will continue to do so. PWCS is using a phased-in return to buildings to allow for better implementation of safety and health mitigation strategies while factoring in the large size of our Division, available technology assets, and the complexity of student schedules and student transportation. Phase-in schedule for all grades.

2. *Do public and private schools fall under the 25 person gathering limit in Governor Northam's amendment to Executive Order 67?

   The gathering limit does not apply to “educational instructional settings.” This includes classrooms, buses, cafeterias and recess held on school grounds. The presence of 25 individuals for “performing functions of their employment” does not fall under the gathering limit either. Per Executive Order 67, “a “gathering” includes, but is not limited to, parties, celebrations, or other social events, whether they occur indoors or outdoors.” Therefore, gatherings under this definition on school grounds are prohibited.

*Do child care settings such as AlphaBest and Next Generation fall under the 25 person gathering limit in Governor Northam's amendment to Executive Order 67?

The gathering limit does not apply to “educational instructional settings.” This includes child care settings.

3. Will students have the same daily time schedules as in the first quarter under the 50 percent model?

   No. All students attending in-person or virtual will have different times for classes than in the first quarter. The sequence of classes may stay the same, but the times will be adjusted to match the necessity of in-person learning (such as lunch schedules and bus times).

4. Will high school start times change under the 50 percent model?

   Yes, all high schools will revert to 7:30 a.m. start for all students (as opposed to some classes starting as late as 10 a.m. in virtual-only model) when in-person learning resumes for grades 9 through 12. Bus routing requirements necessitate the earlier start.

5. What will a week look like for 50 percent model?

   In School

   Monday – Virtual day, asynchronous at-home learning for students using Canvas. Teacher planning/professional development, office hours, additional individual/small group learning support, and counseling support available and/or provided as appropriate.
   Tuesday - House* A attends school in-person, identified vulnerable students attend school in-person.
   Wednesday - House B attends school in-person, identified vulnerable students attend school in-person. 
   Thursday - House A attends school in-person, identified vulnerable students attend school in-person.
   Friday - House B attends school in-person, identified vulnerable students attend school in-person.

   *Students will be assigned to a “House" to determine the days they will attend in-person/virtually. House A attends in person T/Th. House B attends in person W/F. House C is all virtual.

   At Home

   Monday –  Virtual day, asynchronous at-home learning for students using Canvas. Teacher planning/professional development, office hours, additional individual/small group learning support, and counseling support available and/or provided as appropriate.
   Tuesday – House B learns synchronously with in-person students via live streaming of instruction, House C (all virtual) learns synchronously with and/or without in-person students as appropriate to the teacher/class assignment.
   Wednesday - House A learns synchronously with in-person students via live streaming of instruction, House C (all virtual) learns synchronously with and/or without in-person students as appropriate to the teacher/class assignment. 
   Thursday - House B learns synchronously with in-person students via live streaming of instruction, House C (all virtual) learns synchronously with and/or without in-person students as appropriate to the teacher/class assignment.
   Friday -  House A learns synchronously with in-person students via live streaming of instruction, House C (all virtual) learns synchronously with and/or without in-person students as appropriate to the teacher/class assignment.

   NOTE:  Sample daily schedules by level/school are posted below. Daily live instructional time for each subject/class will be based on their daily assigned classes and students will not be live streaming with the teacher every minute of a 6.5-hour day.

6. How do parents go about choosing hybrid or all-virtual option for their students?

   Parents were provided another opportunity to review Return to Learn preferences in ParentVUE and updated their selection of virtual or in-person for their student, or students, in the second quarter. PWCS will provide another opportunity from January 4 through 8 to update their ParentVUE selection if they want to make a change for their student to attend in-person or virtually in the third quarter, should health conditions permit us to open per the dates the school board approved. Only those who plan to make a change would need to do so. If a parent/guardian does not complete the form, the student will default to attending in-person for planning purposes.

7. Will high school athletics still take place this school year? Will students who select 100 percent virtual be able to participate in athletics and/or clubs and activities?

   The Virginia High School League (VHSL) continues to provide guidance on high school athletic competitions.  PWCS plans to move forward with the upcoming high school sports season as permitted by the Virginia High School League, however, due to the Governor’s restriction on gathering size, PWCS will not be allowing spectators. We will be offering on-demand live streaming of games via a contracted service for a small fee.
   
   We recognize the importance of extracurricular activities not only to physical health, but to social, mental, and emotional well-being as well. It is important to note that the VHSL 2020-21 Guidance to Return to Participation, indicates that the more people a child or coach interacts with, the closer the physical interaction, the more sharing of equipment by multiple players, and the longer the interaction, the higher the risk of COVID-19 spread. Therefore, the risk of COVID-19 transmission can be different depending on the type of activity. In addition, recently the Virginia Department of Health (VDH) has cautioned that during times of substantial COVID-19 activity in a community, participating in recreational sports that involve close contact with others may increase the risk of COVID-19 transmission and is not advisable. This is especially true with large events, indoor activities, and higher risk sports. For these reasons, PWCS will continue to closely monitor the local health data and may postpone or suspend all or some activities during periods of substantial COVID-19 transmission in the community or schools.
   
   Sports will be kept in the seasons where they are currently aligned, but will have a condensed season. Students are still eligible for sports or after-school clubs and activities if participating virtually. Transportation to the school for athletics or activities will be the responsibility of the parent/guardian and/or the student. Students should check their school websites for tryout information, including health and safety requirements necessary for participation.

   Season Schedule

   • Winter Sports - December 7  start for basketball and cheer -December 14 start for gymnastics, indoor track, swim/dive, wrestling;(First Contest Date-December 28)
   • Fall Sports - February 15- May 1 (First Contest Date – March 1) Cheer, cross country, field hockey, football, golf, volleyball
   • Spring Sports- April 12 - June 26 (First Contest Date – April 26) Baseball, lacrosse, soccer, softball, tennis, track and field

   Middle school activities and athletics will begin after middle school students are phased back in for in-person instruction.

   More information on PWCS HS Athletics for 2020-21

8. Do school sports fall under the 25 person gathering limit in Governor Northam's Executive Order 67 update?

   The 25 person limit applies to the total number of spectators at athletic competitions. It does not include athletes, staff, trainers or coaches on the field. Due to the Governor’s restriction on gathering size, PWCS will not be allowing spectators at high school competitions. We will be offering on-demand live streaming of games via a contracted service for a small fee.  Read more about on-demand viewing.

9. If I choose for my student to opt-out of in-person instruction for second quarter, can I change back to in-person?

   Parents/guardians who chose to opt their student(s) out of in-person learning for the second quarter are asked to commit to the choice through the end of the semester due to in-person capacity requirements. Students who begin in-person but later need to be distance-learning-only can be accommodated. Parents were provided another opportunity in late September/early October to review Return to Learn preferences in ParentVUE and update their selection of virtual or in-person for their student, or students, in the second quarter.  PWCS will provide another opportunity from January 4 through 8 to update their ParentVUE selection if they want to make a change for their student to attend in-person or virtually in the third quarter, should health conditions permit us to open per the dates the school board approved. Only those who plan to make a change would need to do so.   If a parent/guardian does not complete the form, the student will default to attending in-person for planning purposes.

10. Why can't every student who chooses to opt-out of in-person instruction just be assigned to a teacher who is only working from home?

    Class scheduling, staffing, and funding are done school-by-school. Due to teacher class-load requirements under Virginia law remaining in effect, even for those teachers only teaching from home, as well the complexity involved in ensuring students receive the classes they need (700 across all levels), scheduling is done at the school-level. Additionally, there are likely to be "mismatches" where the number of students choosing to opt into 100 percent virtual will not align to the teachers that are working virtual. It is unlikely, especially at high school, that the seven classes required for a student not attending in-person would align to seven teachers that are only teaching from home. As such, all students will need to be assigned to classes from their base schools and schools will work to match distance-learning-only students to teachers working only from home to the extent practicable, and then assign distance-learning-only students to in-person teachers where needed, with the potential for a virtual co-teacher supporting distance-learning-only students at multiple schools for added support.

11. Will my students have the same teachers as in first quarter?

    It is possible that a student may be assigned different teacher(s) in the second quarter depending on the choice of in-person or virtual and staffing needs at the school (see answer above).

12. Can parents who work complete distance learning tasks/classes with their students on weekends and evenings?

    Similar to other virtual programs, the lesson activities will consist of mostly recorded/uploaded (asynchronous) material to provide as much flexibility as possible. Distance learning by its very nature is intended to be flexible to meet the unique scheduling needs of each learner.

13. Will classes be recorded and then put into Canvas to view at a later time?

    Lessons may be recorded and uploaded to canvas. It will vary. The combined in-person/distance learning model includes recorded content from Canvas. The virtual-only option, by definition, includes less face-to-face time than in-person models. This is similar to other online learning opportunities such as Virtual Virginia and the PWCS Virtual High School.

14. How Will Elective/Specialty/ Hands-On Classes Be Taught In 50 Percent Model? (PE, Band, Music, Art, Sign Language, Foreign Language, Welding, Cosmetology, Etc.) 

    As during the first quarter, students learning virtually on at-home days can expect a combination of live and recorded presentations, instructional videos, demonstrations; and various assigned readings, tasks, assignments, papers, etc. For example, a PE teacher may demonstrate a fitness exercise (either live or in a recorded video), followed by students replicating the activity, logging their activity, and perhaps reading about the muscles used and the aerobic impact of those exercises. Similar approach would be used in the other content areas.

15. When/ how often/under what circumstances will the school schedule/model be re-evaluated/ changed throughout the 2020-21 school year?

    As needed, depending on the conditions that exist such as Virginia’s phase of reopening and any updated health information.

16. Does live “streaming” for virtual students (in-person not in school and all virtual) in the 50 percent model mean that students will be asked to passively watch videos of teacher(s) instructing in-person students?

    No, our use of the term live “streaming” is only to indicate that the Division will be able to have concurrent instruction with virtual and in-person students by utilizing the recently funded increase in bandwidth to transmit video and audio from every classroom for virtual students at home as appropriate. Our instructional model looks to maintain the use of Zoom for virtual students at home and the ability for students to receive live virtual instruction and have live interaction daily with their teacher(s), to be able to ask questions, and have dialogue about their learning in real time during each class.

17. Is there a name for the instructional model involving both virtual and in-person students learning simultaneously?

    Yes, this model is called concurrent learning/teaching.

18. Are there other school divisions successfully implementing concurrent learning/teaching?

    Yes, other school divisions in Virginia, in other states, as well as schools in other countries are currently implementing a model of concurrent learning/teaching. In fact, we have sent several school and Division leaders to see this model in action in two other school divisions in Virginia.

19. Will teachers receive professional development to support the successful implementation of this model?

    Yes, PWCS is providing all teachers and school administrators training regarding the management and implementation of this model including concurrent teaching. Additionally, teachers will be offered ongoing professional learning opportunities as well as onsite support.

20. Will all teachers be provided the equipment to implement this model?

    Yes, see Technology section in FAQ.

21. Will teachers and students have to stop using the technology they have been implementing during the first quarter?

    No, teachers and students will continue to use Canvas and Zoom as a part of the concurrent learning/teaching model. Maintaining these central elements will enable PWCS to quickly change models should the pandemic health conditions change.

22. Will in-person students work on computers all day with little to no direct instruction from the teacher(s)?

    No, while in-person students will utilize technology and Canvas during the school day, our teachers will provide direct whole group, small group, and individual instruction as appropriate to the learning needs of the students and the curriculum content.

23. Will virtual students be asked to be on Zoom for 6.5 hours every day in the 50 percent model?

    No, while virtual students will utilize Zoom to receive daily live virtual instruction and interaction with their teacher(s). They will continue to utilize Canvas asynchronously to access other recorded content and complete assignments.

24. Will virtual students continue to get learning breaks during the day?

    Yes, virtual students will continue to get learning breaks each day.

25. Are school board meetings impacted by the 25 person gathering limit in Executive Order 67?

    No, these meetings are not considered gatherings under EO 67 but rather, are operations of government and fall under the exemption found in 4 (e).

1. Will my child be required to wear a mask on the bus? What if a child forgets their mask?

   Yes, children will be expected to wear a mask/face covering on the bus due to distancing being less than six feet. Disposable masks will be made available to students who forget their masks/face coverings.

2. Will the bus driver check temperatures as children board the bus, or conduct a health screening?

   No. Parents are asked to conduct a health screening with their children at home each morning as directed by the School Division.

3. How will buses be cleaned/disinfected? Will the bus be cleaned between routes?

   Bus Drivers and Bus Attendants are trained to spray “high touch” surfaces with the CDC/EPA approved disinfectant cleaner and/or wipes between bus routes as frequently as possible. In addition, drivers and attendants will apply disinfectant to their bus at the end of their daily assignment. Staff will receive additional training prior to the start of school.

4. Will buses have appropriate physical distancing between students?

   The following applies to elementary, middle and high school students. One student per seat, alternating aisle and window between rows. Siblings will be allowed to sit together in the same seat. A face covering will be required for all students riding the bus. One student per seat equals 24 students on 77-passenger bus. Height of seats serve as barrier between students.



5. How many students can we expect to occupy a bus and how will they be positioned?

   All Students - one student per seat, 24 students on a 77-passenger bus in a “zig-zag” pattern. The use of high back seats and mask/face coverings will serve as a mitigating strategy for elementary age students and all passengers will be expected to wear a mask/face covering. Siblings can sit in the same seat.

6. How will my child know where to sit on the bus? How will the driver ensure proper social distancing?

   Seats will be marked with the appropriate place to sit for proper social distancing. Bus drivers will help instruct students that need assistance as necessary.

7. Can the windows be opened on the bus for increased air circulation?

   Yes, windows in the front and rear seats will be open for air circulation (as weather permits). It is important to note that all buses have air conditioning and opening the windows inhibits the cooling process. As a result, the driver may need to open additional windows in order to regulate the temperature on the bus.

8. With the limited number of students that can ride a bus at one time, will there be long wait times for pick-up/drop-off?

   Due to distancing requirements, multiple bus runs will be necessary. Transportation Services will schedule as effectively as possible to minimize wait times. We can anticipate sporadic bus delays to start the second quarter under the 50 percent model. Our goal will be to assess routes frequently and modify bus stop times to make efficiency improvements.

9. What if a child gets on the bus on a day they are not assigned to attend school?

   We recognize and understand that it will be easy to get days confused at the beginning of the school year. If the parent is not present, transportation will allow the student to ride to school, so they are not left at the bus stop unsupervised. Once at school, the administration will contact the parent to pick up the child from the school.

10. Will anything change with my child’s specialized transportation?

    Transportation Services collaborated with several departments to ensure a seamless as possible return to school regarding all specialized transportation student needs (i.e. McKinney-Vento, private placement, etc.). Any changes will be communicated directly with parents on a case-by-case basis.

11. My special needs student requires assistance boarding and exiting the bus. What safety measures will be in place to prevent possible COVID-19 transmission?

    Students and staff will, at a minimum, wear masks/face coverings and any other necessary personal protective equipment as needed. We recognize that not all students may be able to wear a mask/face covering.

1. What about the use of water fountains in our schools?

   PWCS is suspending the use of water fountains in its buildings. However, bottle water filling stations will remain in use. Personal water bottles and/or disposable cups should be utilized for the bottle filling stations. Schools will provide water upon request.

2. How often will schools be cleaned/disinfected?

   The COVID-19 virus can be eliminated on frequently touched surfaces by using approved disinfectant products. The Centers for Disease Control and Prevention (CDC) recommends the Environmental Protection Agency’s (EPA) list of products, which includes ready-to use sprays, concentrates, and wipes. Prince William County Public Schools (PWCS) ensures that the disinfectant products stocked in our supply warehouse meet EPA standards. Custodial Services’ training and quality assurance staff (within the Office of Facilities Services) partner with school custodial staff to ensure that proper procedures are being followed, and the appropriate products are being used for the safety of the students and staff. The disinfecting plan is two-fold:

   1. Day custodial staff will disinfect all “high touch” surfaces throughout the school day.
   2. Evening custodial staff will disinfect all classrooms and ancillary spaces each evening when the building is occupied during the day.

   It is our intent to perform any additional detailed cleaning on Mondays, as a result of COVID-19, and to perform any other necessary custodial tasks that staff are unable to complete when the buildings are occupied by our students and staff.

3. What cleaning protocols are in place if a positive case is identified in the school?

   Custodial staff have been trained on enhanced cleaning procedures in response to a positive or presumptive case of COVID-19. The cleaning scope will be implemented based on the risk of potential contamination as determined by Student Health Services, in coordination with the impacted school and/or department.
   Custodial staff will close off the affected area(s) and open any outside doors/windows to increase air circulation as quickly as possible. Custodial staff will clean and disinfect with a backpack sprayer, or an electrostatic sprayer when necessary to ensure adequate coverage.

4. How will classrooms be cleaned between classes?

   Staff will clean, as frequently as possible, “high touch” areas and desk/tabletops utilizing approved disinfectant products.

5. Does our schools have proper air circulation/ventilation? How is the Division improving air ventilation?

   PWCS recognizes the importance of proper air systems within its facilities and operates all of its Heating, Ventilation, Air Conditioning (HVAC) systems in accordance with the American National Standards Institute (ANSI) and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE). Accordingly, PWCS abides by the ventilation standards (ASHRAE 62.1 and 62.2) adopted by and enforced in the International Mechanical Code (Chapter 4, tables listed in section 403). In addition, all HVAC systems are operated in accordance with the manufacturer’s instructions and operations as determined by the engineer of record who designed the system. PWCS employs the use of computer building controls and actively monitors its HVAC for use and performance and conducts preventative maintenance as required by the unit’s manufacturer.

   In accordance with CDC guidelines, Facilities Services is closely following the ASHRAE guidance for building operations during COVID-19 (ASHRAE Reopening Schools and Universities C19 Guidance (magnetmail.net), which provides detailed recommendations for system evaluation and steps for ensuring optimum operation. 

   As a result of the COVID-19 pandemic, PWCS Facilities Services department is conducting the following adjustments, as allowable, to ensure the greatest amount of ventilation and air filtering within its facilities:

   • Ventilation: Site evaluations were conducted on current equipment to ensure systems are bringing in the significant amount of outside air already required by Code. Facilities Services continues to monitor systems closely to ensure proper operation and optimal ventilation. 

   • PWCS increases the amount of outside air into buildings prior to occupancy, and post occupancy, to flush our facilities.
   • PWCS increases air ventilation (above Code requirements), as long as temperatures and humidity can be maintained at a comfortable level for its occupants. Balance between increased ventilation and humidity must be taken into consideration (especially in warmer climates) to prevent elevated mold counts (greater than outdoors) in our buildings.
   • The CDC recommends bringing in fresh outside air, which coupled with exhaust systems, results in air exchanges inside the building. Our amount of air exchanges per hour may vary from six to 12 (including outside air) based on several factors, including the design of the system, the building code requirements in place at the time of design, air tightness of the building, equipment efficiency, occupancy, and size of room. The majority of PWCS classrooms have an air exchange rate of 8-10 times per hour and fresh air change rates are two to three times per hour.

   • Filtration: PWCS has been conducting assessments with engineers to determine the feasibility of higher filter performance. PWCS typically utilizes air filters that range from MERV 8 to 12 and where possible, is upgrading to a higher filter performance as determined allowable by engineers and staff. Airflow is drastically affected by filter selection and proper airflow must be maintained to achieve proper comfort levels, ensure appropriate outside air introduction into the building, and to prevent mechanical failure with units designed for a specific airflow/MERV filter rating. There are many technical factors that must be considered in order to determine the maximum filtration allowable, while maintaining proper function of the system. Facilities Services is committed to increasing filtration to the greatest extent possible based on system design. Facilities Services also changes filters on a regular schedule based on manufacturer specifications to ensure optimal filter performance. 

   • PWCS is exploring the use and feasibility of installing contained UV-C lighting systems, that have been evaluated by a certified agency, on the coils of mechanical systems. Consultation with a mechanical engineer is necessary to determine the level of design and retrofits on existing equipment. The necessary intensity and power requirements of these lights would need to be engineered into the mechanical system to assure effectiveness.

6. Will teachers be able to open up windows (and doors) to improve air circulation?

   Yes, where operable windows exist.

   Please be aware:

   • Many of our HVAC systems are capable of increasing fresh air mechanically, while filtering and dehumidifying the air that is being brought into the building. Opening windows wreaks havoc on our systems and is contrary to its designed operation.

   • Depending on the seasonal temperatures outside, introducing warm air that is not dehumidified into a conditioned space increases the probability of moisture build-up; thus, creating a mold and moisture issue in our spaces. Specifically, in spaces that have paper, books, carpet, fabric furniture and other porous substrates. At the same time, introducing extreme cold air prevents our systems from being able to provide adequate heat within our buildings. 

7. How will schools ensure proper distancing, especially in common spaces such as hallways, cafeteria, gymnasium, etc.?

   Schools will be utilizing signage and floor tape for measures of proper distancing in the hallways, classrooms, gymnasium, library, main office, etc.

8. How will schools determine appropriate social/physical distancing in classrooms?

   Floor plans with square footage for each space have been provided to each school to assist with determining capacity, as well as diagrams and recommendations for desk/table placement. Each school administration has conducted classroom walk-throughs to determine capacity based upon its contents and how the room is used instructionally to ensure classroom setup complies with distancing guidelines. 

9. What will classrooms look like for in-person students to accommodate physical distancing?

   For example, a typical 800 sq. ft. elementary classroom will hold 16 students at a minimum of 3 feet apart.
   
   

    

   Middle School Classroom examples with 3 feet minimum distancing.

    
   
   
   
   
   High School Classroom example with 3 feet minimum distancing.
   
   

10. Will restrooms have appropriate physical distancing in between sinks and stalls?

    Yes, some sinks and stalls will be closed to ensure six-feet distancing.

     

11. What actions have been taken to modify facilities?

    Schools will have age appropriate signage for each level, hand sanitizer stations, hand sanitizer, disinfectant, gloves, and paper towels in all rooms. Bathrooms will be stocked with soap and paper towels. HVAC systems will be running before, during, and after school to ensure proper fresh air cycles.

12. How will soft surfaces, such as bean bags, small sofas, and/or throw rugs be cleaned? Should these items be removed from instructional spaces?

    Soft surfaces will be disinfected each evening using the PWCS approved disinfectant. It is not required that these items be removed from spaces, but it is recommended to reduce the number of objects in a room, where possible, for the benefit of social distancing and ease of cleaning/disinfection.

13. Is it safe for students to sit on rugs/carpets/floors, etc.?

    Per CDC guidelines, it is recommended that students wash their hands and/or use hand sanitizer after instruction that involves students sitting on the floor. Custodial staff will clean floors each evening per proper protocols for the specific surface type.

Health Protocols 2020-21

COVID-19 Dashboard

1. *Will face coverings be required?  (updated November 2020)

   Face coverings will be required for all staff and students the majority of the school day to include: in hallways between classes, common areas, classrooms, and on school buses.
   
   Please read Regulation 275-2 - Emergency Face Coverings.
   
   Under the Governor’s Amended Order Number 63, effective November 16, 2020, all persons age five and older are required to wear face coverings in certain indoor spaces, including public school buildings and buses. Schools are encouraged to aim for six feet of physical distance to the greatest extent possible. However, if six feet of distance is not feasible (inclusive of buildings and school buses), schools must implement a combination of face coverings and a minimum of three feet distance between everyone present.
   
   Exceptions are made for students with medical conditions or disabilities, for whom wearing a mask would pose a threat to their health or safety. Exceptions are also made for those communicating with the hearing impaired. Additionally, students may remove masks when eating, drinking or exercising. Teachers will work with their administrators to make plans to utilize spaces for lunch that allow students to eat as comfortably as possible to include using classroom spaces as needed.

2. Does PWCS have a policy or protocols for if/when a student or teacher in a building tests positive for COVID-19?

   PWCS continues to work closely with the Prince William Health District and the Virginia Department of Health. When PWCS is notified that an individual who has been in our building is positive, the Health Services team will work with the Prince William Health District to determine next steps and follow the guidance of the trained medical professionals. As always, we will send out communications/proper notification and take necessary steps to ensure the health and well-being of our students and staff.

3. Will there be a clear and thorough notification system for those exposed to anyone who tests positive for the virus (contact tracing)?

   The VDH has developed guidance for schools parents and child care on contact tracing and local public health departments and school divisions are working together to ensure protocols are followed and individuals are properly notified through this process.

4. Will students or staff who exhibit symptoms be required to show a negative COVID-19 test to return to school or work?

   The CDC and VDH does not recommend requiring a negative COVID-19 test in order for students or staff to return to school, instead only those who have met the CDC criteria for return to school should do so. The VDH created a release from isolation or quarantine guide to determine when those exposed to or diagnosed with COVID-19 can return to work or school.

5. What should schools do if an individual is experiencing flu-like or COVID-19 symptoms?

   If an individual answers YES to any of the screening questions at or before arriving at school, they should stay home and not enter the building. If a student or employee experiences symptoms of COVID-19 while at school, move the individual out of the classroom or group setting, isolate in a predetermined location, and inform the school nurse or school health staff member. School health staff must wear personal protective equipment (PPE), including N-95 face mask or surgical face mask, goggles and gloves before entering into the room to evaluate the individual. Call the parent or family member of the student/employee to pick up and take home, refer to a healthcare provider for evaluation and 10 days of isolation before returning to work or school. If symptoms persist or worsen they should contact their healthcare provider. If there is a confirmed case of COVID 19 in a school, the local health department will work closely with school administrators to determine a course of action for their schools. Schools should follow the CDC Interim Guidance for K-12 for schools and use the School Decision Tree to determine school closing in collaboration with the local health department. Schools should follow CDC/EPA guidelines (PDF) for cleaning/disinfecting of space or CDC, Everyday Steps, Steps When Someone is Sick, and Considerations for Employers. The VDH will work closely with the school to make environmental cleaning recommendations, conduct contact tracing, and investigate any potential exposures.

6. Will PWCS provide face coverings to any staff or student who may be unable to furnish their own?

   Yes.

7. Will schools be provided supplemental funding for personal protective equipment (PPE)?

   Yes.

8. How much supplemental funding will be provided?

   A total of $2.5 million will be allocated for this purpose.

9. Will PWCS provide any specialized PPE needed by employees as prescribed by the Virginia Department of Labor and Industry’s Safety and Health Codes Board or in specific roles (such as nurses) as defined by the Centers for Disease Control (CDC)?

   Yes.

10. Will individual schools have to pay for any specialized PPE needed by employees as prescribed by the Virginia Department of Labor and Industry’s (DOLI) Safety and Health Codes Board or in specific roles (such as nurses) as defined by the Centers for Disease Control (CDC)?

    No. PWCS will provide supplemental funding as required to meet the DOLI standards and/or CDC standards.

11. Will the schools be providing medical-grade PPE for all staff members and students along with guidelines on how to use it?

    CDC does not recommend medical grade PPE for all school staff, but limits the recommendation for use of medical grade PPE to school health staff who may interact with individuals who are or become ill with COVID like symptoms. This is due to the supply chain challenges the nation is currently facing, and the efficacy of cloth face coverings in public settings. The decision for school staff or students to wear face masks/covering while in school is made at the local level. Designated school health staff will have access to training and guidance on how to appropriately use PPE.

12. Will schools be able to order specialized PPE to meet a specific medical or instructional need (such as a clear face covering or clear student desk/table divider) if needed?

    Yes, the supplemental allocation dedicated to PPE will allow them to do this.

13. Will PWCS keep a supply of both surgical masks and specialized PPE for use as needed?

    Yes. PWCS already has surgical masks on-hand for students and employees that may need one. Using the DOLI standards as established, PWCS has ordered PPE and will distribute as needed to match the requirements.

14. Can a principal make a site-based decision to use the PPE allocation for other non-PPE expenses?

    No. Management oversight will be in place to ensure the funds are used only for PPE.

15. Will plexiglass or other similar barriers be placed in any high traffic public interaction areas in schools (such as the front desk)?

    Yes. PWCS facilities staff will be installing such barriers at schools, with the costs funded centrally.

1. How will school lunch be distributed?

   Per CDC guidelines, all components of the meal will be served to students; there will be no buffet self-service or food sharing. There are a variety of distribution options available to schools, including service to classrooms or the traditional pick-up through the lunch line with proper social distancing. PWCS School Food and Nutrition Services will work with building administration to ensure lunch plans are tailored for their unique school circumstances and needs.

2. What actions have been taken to train food service workers on new CDC guidelines?

   Kitchen staff protocols have been developed in accordance with VDH, USDA, and CDC guidelines. All cafeteria sites will be supervised by a ServSafe certified food manager. Per the VDH food employee reporting agreement, all staff are required to conduct a personal health screening survey each day prior to coming to work. All staff will be provided and will use appropriate PPE as recommended by CDC guidelines.

3. Will meals be available on days when students are not physically in school?

   Yes, methods are being developed, in conjunction with the Virginia Department of Education (VDOE) and the United States Department of Agriculture (USDA), to distribute meals for students eligible for free/reduced student meals when not physically attending school.

4. Will breakfast/lunch be available at school, or does my child need to pack each day?

   Yes, breakfast and lunch will be available at school at no cost for the remainder of the school year, or students can bring their own meals. PWCS School Food and Nutrition Services works in conjunction with guidance provided by the United States Department of Agriculture (USDA), Virginia Department of Health (VDH), Prince William County Department of Health, and the Virginia Department of Education (VDOE). As a result, PWCS School Food and Nutrition Services, will be implementing new strategies that promote the safe and healthy serving of meals to students and staff.

5. Is it safe for my child to eat meals prepared at school? What safety protocols are in place?

   Yes, kitchen staff safety protocols are developed in accordance with VDH, USDA, and CDC guidelines and to date have safely served over 4 million meals during the pandemic. All cafeteria sites will be supervised by a ServSafe certified food manager (over 300 staff certified). Per the VDH food employee reporting agreement, all staff are required to conduct a personal health screening survey each day prior to coming to work. All staff will be provided and will use appropriate personal protective equipment as recommended by CDC guidelines.

6. How will my child select what they want to eat for lunch? Will options be limited?

   Menu models are developed to address nutritional requirements. All menus will be a modified, fixed menu, including two hot entrees (one vegetarian option) and two cold entrees. A la carte items will not be provided. PWCS School Food and Nutrition Services will work with building administration to ensure lunch plans are tailored for their unique school layouts and situations. .

7. Will my child have to stand in line with other students to receive meals? Will the lines be spaced according to social distancing guidelines? Where will students eat?

   Cones or tape on the floor will be utilized to maintain proper distancing in line. Special consideration will be given for classroom delivery to special education classes or classes that pose geographic/logistic challenges. PWCS Nutrition will work with building administration to ensure plans are tailored for their unique school layouts and situations.

8. Will my student still have to enter their ID number on the pin pad when other children are also touching it?

   No pin pads will be used. To reduce common touch points, students will be identified utilizing rosters and/or ID cards. Since the USDA program is providing free meals to students through the remainder of the school year, there is also no need for exchange of money.

9. My child has severe food allergies. If eating in the classroom, how will the teacher ensure my student is not exposed to allergens?

   Building Administration will work to ensure students dine in a safe environment and will continue to tailor arrangements for specific needs.

10. Will students be three feet apart when eating lunch?

    Multiple methods for lunch may be utilized at a school. This may include eating outdoors (weather permitting), use of the cafeteria, hallways or other large spaces. If these spaces are not available students may use their classroom and will be asked to separate to furthest extent possible. Due to social distance requirements, lunch may not resemble the traditional “social time” for students. Parents that have concerns may opt for their child to be virtual.

1. Will PWCS have the bandwidth and technology necessary for live streaming from classrooms?

   PWCS has upgraded the Division-wide network to 100G. This bandwidth is sufficient for all students and teachers to be live streaming and using cloud-based applications simultaneously. All classrooms have wireless N access points, and wireless 6 access point are also in place at some high schools, and additional wireless 6 access points will continue to be added throughout the upcoming school year. PWCS is providing centrally a pan/tilt camera and wireless headset for every teacher. All classrooms including trailers have access to an interactive white board or large screen high resolution monitor/television. Any student without access to a device at home will be provided a device. All schools will have a laptop for every student in PWCS by January. Students needing help to get internet at home may receive support through Comcast Cares, mobile hotspot, or WiFi parking lot, contact your student’s school if you need additional information.

2. Will computers be provided by PWCS for students to use at home for distance learning?

   During the first quarter of 2020-21 school year, PWCS prioritized providing devices to students at all levels whose parents/guardians have indicated to PWCS that their student(s) have no device(s) at home. Under the Digital Equity plans approved by the School Board, all high school students will be provided a device who need one as the first priority. High schools will replace older devices with newer devices as available, with a goal to provide all high school students access to the same laptop by January. For middle and elementary school students, each school is prioritizing distribution of devices to students with none at home. The availability of devices for middle and elementary will be dependent on demand and availability at the school. All schools will have a laptop for every student in PWCS in January.

3. Will students need a device at school for in-person learning days?

   Students may be asked to bring their PWCS issued device to support in-person learning. Students with the ability to bring their own device, if they do not have a PWCS device, may also be encouraged to do so. Learning in-person will use various methods, if a student does not have access to technology in a classroom, accommodations will be made. Further details will be shared by schools closer to the start of the second quarter.

4. What if my students need to print from their PWCS issued devices?

   Due the Children’s Internet Protection Act (CIPA), PWCS student devices are secured to prevent software/application downloading. We have encouraged teachers where possible to remain paperless in this virtual environment and utilize Canvas and email for assignments to be submitted. If students need to print, we suggest they email the item to be printed to a family-owned device, or contact their school to have the needed materials printed for them.

5. What are the guidelines for cleaning your laptop, iPad or other device?  

   A CDC-recommended disinfectant is an alcohol solution consisting of 70% isopropyl alcohol and 30% water. Follow the steps below to use the CDC-recommended alcohol solution to clean high-touch, external surfaces:

• Wear disposable gloves made of latex (or nitrile gloves if you are latex-sensitive) when cleaning and disinfecting surfaces.
• Turn off the device and disconnect AC power.
• Remove batteries from items like wireless keyboards.
• Never clean a product while it is powered on or plugged in.
• Disconnect any external devices.
• Moisten a microfiber cloth with a mixture of 70 percent isopropyl alcohol and 30 percent water.
• Do not use fibrous materials, such as paper towels or toilet paper. The cloth should be moist, but not dripping wet.
• Do not spray any liquids directly onto the product. Gently wipe the moistened cloth on the surfaces to be cleaned.
• Do not allow any moisture to drip into areas like keyboards, display panels or USB ports, as moisture entering the inside of an electronic product can cause extensive damage to the product.
• Start with the display (if applicable) and end with any flexible cables, like power, keyboard and USB cables.
• When cleaning a display screen, carefully wipe in one direction, moving from the top to the bottom.
• Ensure surfaces have completely air-dried before turning the device on after cleaning. No moisture should be visible on the surfaces of the product before it is powered on.
• Gloves should be discarded after each cleaning.
• Clean hands immediately after gloves are removed.
• Avoid using bleach or any product containing bleach.

6. Our family is able to purchase technology for our student(s), what specifications does PWCS recommend?

   Laptop specifications:
   Processor – Intel Core i3 or i5
   Memory – 4 GB RAM
   Hard Drive - 64 GB minimum
   Operating System – Windows 10 v1803 or later, Mac OS 10.14 or later, iOS 13

   iPad:

   • iPad 7th Generation
   • iPad Air 3rd Generation
   • iPad Pro 4th Generation

   Camera access – Built-in or attached

    

7. As a teacher, I plan to purchase my own technology, what specifications does PWCS recommend?

   Laptop specifications:

   Processor – Intel Core i5
   Memory – 4 GB RAM minimum; 8 GB+ RAM is recommended
   Hard Drive 64 GB minimum; 256 GB+ SSD recommended
   Operating System – Windows 10 v1803 or later, Mac OS 10.14 or later, iOS 13

   iPad:
   iPad 7th Generation
   iPad Air 3rd Generation
   iPad Pro 4th Generation

   Camera access – Built-in or attached

8. Can my student use a Chromebook for PWCS virtual learning?

   PWCS recommends a Windows-based or Apple device (see details above) for best experience. A Chromebook can be used, however, some applications such as Microsoft Office 365 will only be accessible through the web browser and some specialty class computer programs (such as with certain electives at high school) may not be compatible with Chromebook.

9. Does PWCS have any discounts for families to use to purchase technology?

   Yes, Comcast is extending its Essentials Program, offering two months of free service for eligible people who sign up for Internet Essentials until the end of this year. They also extended the amnesty program until the end of this year for people with bad debt. Learn more about Comcast Internet Essentials. 

   Verizon has a Lifeline Discount Program (a government assistance program for those who qualify). Learn more about Verizon Lifeline Discount

   HP is offering students and teachers special discounts on quality, refurbished computers and printers. Learn more about HP refurbished devices  

    

10. Is PWCS providing any Wifi internet access for students?

    PWCS is supporting students whose families lack internet access at home. This support, to supplement work already completed by schools, will be provided in three primary ways:

    1. The majority of families will be provided support through Comcast Cares – families need to apply and then PWCS will cover the expense:
       
       • The Division will cover the expense for qualifying families for the school year, qualifying families can contact their school for a promotional code to use when applying for the program.
       • Qualifying families include those receiving any of the following: MEDICAID, public housing, SNAP, TANF, students receiving National School Lunch program.
       • Applicants can go to: Internet Essentials website using any web-connected device, including mobile phones. The accessible website also includes the option to video chat with customer service agents in American Sign Language. In addition, there are two dedicated phone numbers:
         • English: 1-855-846-8376
         • Spanish: 1-855-765-6995
       • Find more details on the Internet Essentials website.
    2. For families whose area is not served by Comcast (such as those in rural areas lacking broadband) a limited number of cellular hotspots will be made available for schools to provide one per family.
    3. PWCS has developed outdoor “Wifi Hotspots” in the parking lots at a number of schools around the county, allowing students and others to have free internet access. Anyone in need of internet access may visit one of the PWCS school parking lots listed below. No password is needed. Find information for students and families, as well as a map of available school locations on the Information Technology webpage and the My PWCS mobile app.

11. Where can my family find discounts for internet service or cellular hotspot (such as a MiFi)?

    Home Internet Service:

    Comcast Internet Essentials 

    Cox Connect2Compete 

    Verizon Lifeline

    Cellular Hotspots:

    Sprint

    T-Mobile

    Verizon

12. How do I reset my Office 365 password? (Employee/Student) 

    • If you know your password and would like to change it, navigate to https://Toolbox.pwcs.edu and log in using your current username (the part of your email before the @ symbol) and password. Once signed in select the Change Password button in the upper left of the interface. Toolbox will provide instructions for setting a new password. 
    • If you don't know your password, use the forgot my password link at https://Toolbox.pwcs.edu and select Forgot My Password - Student. Follow the on screen instructions. 

13. How do I log in to Zoom? (Student/Employee)

    • From a web browser: Log into your Office 365, click on the grid in the upper left corner of the screen, select all apps, find Zoom in the list (it will be at the bottom). Or sign in at https://pwcs-zm-edu.zoom.us/
    • From the Zoom application: Select Sign in with SSO, if asked to provide a company domain enter pwcs-zm-edu, hit continue, You will be prompted to sign in to Office 365 and then prompted to "Open Zoom Meetings"

14. How do I log in to Office 365? (Student/Employee)

    • In a web browser, navigate to http://office365.pwcs.edu
    • Sign in with your email address (your username with @pwcs.edu or @pwcs-edu.org on the end of it) and your password. 

15. How do I login to Canvas? (Student/Employee)

    Log in to your Office 365, click on the grid in the upper left corner of the screen, select all apps, find Canvas in the list (it will be at the bottom). 

16. How do I get parent access to Canvas?

    You will need a pairing code to access Canvas, more detail on that process can be found on the Instructional Technology web page.

    The canvas log-in page for parents is here: https://pwcs.instructure.com/login/canvas

17. How do I get a computer for my child?

    If your child was not yet issued a device, please contact the school directly with your request.

18. What kind of camera and headset will be provided to teachers to help teaching in hybrid classroom?

    Teachers will be provided a Logitech wireless single-ear headset that delivers enterprise-quality audio and has a 328 foot range with a 10 hour run time. Teachers will also be provided a Logitech 180 pan/ 55 tilt/zoom camera with a remote control capable of 1080p 30fps video with Carl Zeiss optics and onboard technology that helps ensure quick Plug-and-Play functionality on both PCs and Macs - no software to install. The camera will function off a wired USB connection to be placed where needed.

As an employee, what are the notifications procedures if I test positive or believe I may have COVID-19?

If you experience any symptoms consistent with COVID-19, you should immediately leave work (if applicable), notify your supervisor and the Office of Benefits (Benefits@pwcs.edu or 703.791.8568) and seek medical guidance from a healthcare provider. Once you make the official notification, you will be directed on next steps including the completion of the “Exposure Disclosure Form” listing those individuals with whom you came in close contact (within 6 feet, for longer than 15 minutes) in the previous two days. Appropriate actions shall be taken to ensure all areas are thoroughly cleaned and sanitized, and any staff member or student that were reported to have been in close contact with the infected staff member shall be notified. When possible, staff are to maintain social distancing (6 feet apart) to reduce possible exposure.

What are the notifications procedures if I am a substitute or temporary employee and test positive or believe I have COVID-19?

If you have physically worked on site within the last 3 days and experience any symptoms consistent with COVID-19, you should immediately leave work (if applicable), notify your supervisor if you are at work, notify the Office of Substitute and Temporary Employment ( HRSub@pwcs.edu or 703.791.7897) and the Office of Benefits (Benefits@pwcs.edu or 703.791.8568) and seek medical guidance from a healthcare provider. Once you make the official notification, you will be directed as to the next steps which shall include the same protocol reviewed in the question above.

I have been notified that I was on the “close contact” list for an employee or student that is presumptive/positive for COVID-19. What does that mean and what do I need to do?

For COVID-19, a close contact is defined as anyone who was within 6 feet of an infected person for at least 15 minutes starting from 48 hours before the person began feeling sick until the time the patient was isolated.

If you verify that you were in “close” contact with the infected staff member or student, you will be required to do the following: 

• Stay at home and self-quarantine for 14 days, starting from the last day you were possibly in contact with the infected person (exposed to COVID-19)
• Self-quarantine means staying home, monitoring your health, and maintaining social distancing (at least 6 feet) from others at all times.
• If you need to be around other people or animals in or outside of the home, wear a face covering. This will help protect the people around you.
• If you need support or assistance with self-quarantine, your health department or community organizations may be able to provide assistance as well as PWCS EAP. 
• Symptoms include fever, cough, and shortness of breath but other symptoms may be present as well. Trouble breathing is a more serious warning sign that you need medical attention.
• Use CDC’s self-checker tool to help you make decisions about seeking appropriate medical care.
• You may be eligible for leave under FFCRA or PWCS regulations, contact Office of Benefits at benefits@pwcs.edu or 703.791.8568 for additional information.

Someone living in my household is presumptive/positive for COVID-19, what should I do?

• Immediately notify your supervisor of family member diagnosis. 
• You should stay home and monitor your health for COVID-19 symptoms while caring for the person who is sick. You should also continue to stay home after care is complete. Caregivers can leave their home 14 days after their last close contact with the person who is sick (based on the time it takes to develop illness), or 14 days after the person who is sick meets the criteria to end home isolation.
• Symptoms include fever, cough, and shortness of breath but other symptoms may be present as well. Trouble breathing is a more serious warning sign that you need medical attention.
• Use CDC’s self-checker tool to help you make decisions about seeking appropriate medical care.
• You may be eligible for leave under FFCRA or PWCS regulations, contact Office of Benefits at benefits@pwcs.edu or 703.791.8568 for additional information.

I received an email stating there was a presumptive/positive case at my work location/school and am scheduled to report tomorrow. Should I go to work?

Out of an abundance of caution, when PWCS receives notice that an employee or student (that have been onsite at a PWCS facility the last 14 days) is presumptive or positive for COVID-19, the appropriate school community is notified. Additional notifications will be made to those individuals on the “close contact” list of the infected person. For COVID-19, a close contact is defined as anyone who was within 6 feet of an infected person for at least 15 minutes starting from 48 hours before the person began feeling sick until the time the infected person was isolated. Individual staff members who may be at risk because of a staff member who tested positive will be notified and provided additional instructions. If you are not contacted directly and notified that you were on the “close contact” list of the infected employee, you should report to work as scheduled.

Will teachers assigned to in-person instruction be responsible for providing learning materials for students on their virtual learning days?

The Division will be implementing the School Board’s approved all-virtual model with consideration for in-person learning for vulnerable students such as English Learners, students with "interrupted learning" and students with disabilities whose needs cannot be met through virtual instruction as determined by the IEP team.

Most teachers will be responsible for planning for both live virtual and recorded distance learning for students in the first quarter of the fall. Teachers will utilize Canvas for recorded/uploaded content. To assist teachers and ensure a consistent and viable curriculum, PWCS is developing Division core course modules for teachers. Teachers will be able to personalize these modules by adding recorded content, materials, and resources on Canvas. As appropriate, some teachers may need to plan for and deliver in-person instruction.

What platform(s) will be used to provide virtual learning, and will schools/ teachers have a choice in what they use?

Teachers at all levels will use the PWCS Canvas Learning Management System for distance/virtual learning along with other tools such as Zoom, Nearpod. Many teachers have already been trained on Canvas. The Offices of Professional Learning, Student Learning, English Learner Programs and Services, and Information Technology will continue to collaborate and provide training opportunities to teachers throughout the summer for this new learning management system as well as the other tools and virtual best practices for the full range of learners.

Canvas and The Hub both have areas to enter student grades. Where should I enter the grades for my students? -added August 31

All grades for students will be entered into The Hub, the PWCS system of record. Individual assignment comments can be given to students in Canvas for immediate feedback.

As a teacher where can I find additional support for grading or assignment practices using Canvas? - added 8/31/20

Teachers should work with their school’s ITC or visit PWCS.edu Canvas and Zoom page – look under the Teacher tab.

Will teachers and students be assigned to different schools under this model (virtually or in person)?

One of the primary goals in the PWCS Return to New Learning Plan is to provide families with choice in learning format (in-person or online) for their students. Our goal is to keep students connected with the school they will be/would be attending in the fall. In select instances, some all-virtual teachers may be assigned as co-teachers in order to fully support distance-only students. This may involve coordinating assignments across schools in the Division. Scheduling for the fall is underway and will be informed by the student and staff survey results.

Beyond keeping children from the same family together, do schools have any flexibility in how they build their master schedules to group students with like needs in the same classes on the same days?

Beyond trying to keep children from the same family on the same schedule, schools will continue to create student class assignments that best meet the student’s needs as they would under normal/routine operating conditions.

If students are only in the building for two days each week, do I need to report for work on off days?

Monday is scheduled to be an all-virtual day in the Division. In-person schoolwork schedules will depend upon finalized student schedules for delivery of educational services and the corresponding staffing needs and availability.

What if there are not enough substitute teachers to accommodate absences?

The surveys should help determine how many students and staff will report in-person. We anticipate that the virtual setting may decrease the need of substitute teachers, however the survey will help us identify the amount of staff available to cover. Since there will be fewer students reporting, other staff may be available to provide coverage in an emergency. Coverage may involve shifting staff members (such as teacher assistants) to meet students' needs. Additionally, in the past, interest in substitute teaching has been influenced by unemployment rates. Higher unemployment rates typically increase the number of substitute applicants.

Can teachers choose to work from their building if in the 1st quarter all their students are remote?

Yes. Principals may allow teachers to work from their school if needed (such as to use the school network, if they do not have home internet connection).

Will any employee be furloughed in the 1st quarter?

No. There are no plans to furlough any employee in the 1st quarter, as all employees will be needed to implement in-person learning for some students, as well as the expectation to return to in-person learning for most students in the 2nd quarter. Additionally, the Virginia Department of Education (VDOE): "strongly encourages every division to avoid furloughs if at all possible. VDOE encourages divisions to strive, in consultation with their school boards, division attorneys and human resource professionals, to fully employ and accommodate the needs of staff in any way possible during this public health crisis."

Will telework and leave policies for staff remain in place for the 2020-2021 school year to address medical and childcare concerns?

PWCS is revising the telework regulation to better address teleworking options moving forward. To the extent that existing policies or regulations are in conflict with recent state or federal laws or regulations enacted in response to the COVID-19 pandemic, or to any applicable emergency orders, or where the School Board or Superintendent of Schools otherwise deem it necessary due to special or emergency circumstances arising out of the pandemic, the School Board has the authority to waive such policies and the Superintendent of Schools has the authority to waive such regulations, or portions thereof, under PWCS Policy 102, “Formulation and Adoption of Policies and Regulations.”  More about employee leave.

How will teachers be selected to teach virtually?

After the School Division has a clear understanding of the student demand for online learning, the staffing needs for telework will be established. Telework placements will be contingent upon student enrollment numbers in the online programs and tiered by teachers eligible for accommodations under federal law; family medical needs; and childcare needs. Instructional staff were asked to indicate medical/childcare concerns in the employee form regarding the return to work onsite. Telework placements are not guaranteed and will be tiered as follows:

• Student demand will drive the ability to grant teacher requests for telework.
• Individual medical conditions that increase the risk of severe illness from COVID-19 as defined by the CDC.
• A member of your household has medical conditions that increase the risk of severe illness form COVID-19 as defined by the CDC.
• Lack of childcare due to school/childcare closures as a result of the pandemic.

Teachers are encouraged to provide their information to Human Resources. Teachers' building level principal will discuss any special requests or accommodations that may be needed to support the work of teaching virtually or in person. Specific needs and requests will be addressed on a case by case basis.

Staff who receive approval from their principal or supervisor to on occasion work at school during the first quarter, must seek the approval of their principal to bring their school age student with them. The teacher would be responsible for the supervision of their student who is required to stay in the classroom with the parent. The child is subject to proper health protocols (PPE, social distancing) as the teacher and child move into and out of the building. This arrangement is subject to the student's presence not interfering with the teacher's work.

Will employees be asked their work preferences for working in person or virtually?

 Telework is not an option for all positions based on the requirements of the job. However, where it is a feasible option, there may be opportunities for employees to express their preferences. For instructional roles, student demand will drive the ability to grant teacher requests for virtual work and priority will be given to those with individual medical conditions that increase the risk of severe illness from COVID-19 as defined by the CDC. Determination of telework for some positions will be made on a case by case basis by the budget holder in consultation with the Office of Benefits and Retirement Services.

If a teacher or staff member is working full-time virtually, will they be responsible for attending any in-person meetings?

All efforts will be made to accommodate virtual meetings. There may be circumstances that a staff member may have to come to the physical worksite. In that instance, he/she should work out a plan with his/her administrator.

I am told that I cannot telework, what happens next?

Employees who perform functions that cannot be accomplished remotely or whose presence in the workplace ensures continuity of operations shall report to work at the direction of their supervisor. In certain instances, administrators may use alternative scheduling for areas that are not conducive to teleworking in order to limit physical contact between staff.

I was told I cannot telework at the present time but would like to telework to lessen the risk of getting sick. May I do so?

Some employees perform functions that cannot be accomplished remotely or whose presence in the workplace ensures continuity of operations and, therefore, there is no telework option for these employees. Such employees may request (via their administrator) to use their leave accruals in accordance with PWCS leave regulations. Approval is subject to administrator discretion based on operational needs.

While teleworking, I have scheduled leave or medical appointments. What do I do?

Employees should continue to utilize appropriate leave as approved by their administrator and use sick leave to attend medical appointments. This time shall be reported in Kronos appropriately. More about employee leave.

If I do not feel safe coming to work and I am eligible for retirement, can I be released from my contract without prejudice and retire?

If your intention is to retire, you should notify the Office of Benefits and Retirement Services immediately. This will allow your supervisor the best opportunity to secure a highly qualified replacement for you so that the continuation of instruction or work is not disrupted.

When will I be expected to report to work onsite?

Each employee will work with their individual supervisor to establish the date to report to work on site. This will be determined by such factors as contract start or work start date based upon the specific position.

Will there be required training in order for staff to return to work?

Yes, all staff will be required to access mandatory training prior to returning to work. The requirements will be specific to each employee’s role within the Division. Topics may include:

• Return to work requirements and attestation requirements for employees (HR Records).
• Safe workplace practices (video).
• Canvas and Learning Management System (school-based staff).

Teachers worry that if they teach online, will they lose their position to be able to rejoin the same faculty at the same school the next year (or when we return to normal)?

The results of the Employee Return to Work Form, the decision of the School Board to support the particular option for our return to learning, and the input from families in the follow-up survey, will determine how we will staff our individual schools in terms of in-person, or virtual teaching. Every attempt will be made to be fair, consistent, and supportive of all of our employees.

What are our plans for training subs on health safety protocols? Are we going to train our subs to access and navigate Canvas? Or will the teacher’s class be folded into an online class until the teacher recovers, in the situation of a teacher out with COVID-19?

The Office of Substitute and Temporary Employment sent out a survey in order to ascertain which substitutes are planning to work at schools upon student return. Those substitutes who wish to remain active will receive training in safe workplace practices in relation to COVID-19. All new substitutes will receive this training as part of their orientation.

 

Are we anticipating requiring some teachers to teach virtually, even if they would prefer to teach in person? And vice versa? 

The results of the Employee Return to Work Form, the decision of the School Board to support the particular plan for return to learning, and the input from families in the follow-up survey, will determine the staffing plan for our individual schools in terms of virtual and in-person teaching assignments.

I have requested to teach virtually when students return to school in September. If I complete my required responsibilities, can I tutor other students in my neighborhood or accept other employment? - added 7/24/20

Employees of Prince William County Public Schools (PWCS) may not accept employment during regular work hours or during time that conflicts with the effective performance of their PWCS job duties without using approved leave. Accepting additional compensation for teaching students during the teacher workday reflects adversely on the School Division and could create a potential conflict of interest. Similarly, teaching students privately or preparing materials to do so during the teacher workday, while also receiving a salary from PWCS is a prohibited conflict of interest.

Regulation 503.04-1, “Conflict of Interest,” states that it is a conflict of interest for PWCS employees to take advantage of their relationships or access to students, parents/guardians, employees, or others doing business with the School Division for personal benefit. It is also a conflict of interest for a PWCS employee to use their positions, PWCS resources and/or confidential information acquired by virtue of their employment with PWCS to benefit another individual. Similarly, it is a conflict to accept gifts, favors, and other benefits which may tend to influence an employee in the performance of his/her duties or to use one’s position as a PWCS employee for one’s own economic benefit. It is NEVER appropriate to accept additional compensation to teach students assigned to your class or your caseload. We encourage you to review Regulations 503.04-1, “Conflict of Interest,” and 591.1, “Employment Outside of Prince William County Public Schools.”

The School Division reserves the right to require employees to provide information on outside employment. It is incumbent upon employees to disclose potential conflicts of interest to PWCS in advance and to seek prior guidance regarding conduct or circumstances which raise potential concerns. Questions regarding real or potential conflicts may be submitted to the Associate Superintendent for Human Resources.

Will teachers continue to have a duty-free lunch? - added 8-3-20

Although it’s not required by VA code, PWCS will continue to make every effort to ensure that teachers have a duty-free lunch period whenever possible. To that end, there have been many planning meetings we have been involved in and the scope of ideas from our principals and the Return to Learning task force. While nothing has been finalized, the following options have been discussed and in many cases multiple formats will be adopted to best meet the needs of our students and teachers:

• Utilizing the cafeteria with Administration coverage when available per health and safety guidelines
• Utilizing outdoor space with Administration coverage similar to a cafeteria service model
• Rotating lunches for staff during encore periods. Example: 5 encore could relieve 5 teachers per shift
• Utilizing TA’s or paraprofessionals for recess coverage or rotating coverage to allow the lunch period for a number of teachers
• Hiring additional Cafeteria Monitors for shorter durations. Example: Presently 2-3 monitors per school for 2-4 hours each. Switch to 4-6 monitors for 1-2 hours for coverage and rotation
• Utilizing non-core content specific teachers for coverage rotations

Will staff who exhibit symptoms be required to show a negative COVID-19 test to return to school or work? - added 7/30

A negative COVID-19 test is not required in order for staff to return to work or school, instead only those who have met the CDC criteria for return to school should do so. The VDH created a release from isolation or quarantine infographic to determine when those exposed to or diagnosed with COVID-19 can return to work or school. Consult with the Office of Benefits and Retirement Services to develop a plan for returning to work at benefits@pwcs.edu. (As published by Virginia Department of Education)

When can individuals with symptoms of COVID 19 discontinue home isolation? - added 7/30

The Center for Disease Control has updated information (7/17/20) on when isolation for people with COVID 19 symptoms recovering at home or other non-health care setting can be discontinued. Those individuals isolating due to COVID 19 can now discontinue isolation if fever-free without use of fever reducing medication for at least 24 hours and with improvement in symptoms associated with COVID 19. This is a change from the previous requirement of being fever free without use of fever reducing medication for 72 hours and improvement of respiratory symptoms. COVID 19 symptoms may include: fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headaches, a new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting and diarrhea. This guidance is based on available information about COVID-19 and subject to change as additional information becomes available. Consult with the Office of Benefits and Retirement Services to develop a plan for returning to work at benefits@pwcs.edu. (As published by Virginia Department of Education)

How will social distancing be enforced and how will situations be handled when students are not adhering to the expectations?

The expectation to maintain social distancing has been and will continue to be communicated to parents, students and staff. Staff will set the expectation, model, and instruct on the importance of this measure, positively reinforce and know that there will be some challenges due to the various developmental levels of students. The compliance to this policy would consider factors of student understanding and needs based on developmental levels, similar to other expectations set by schools. Teams often consider individual factors when addressing behavioral concerns and this will be the same for the practice of social distancing.

Are employees expected to wear face coverings in the workplace?

All Prince William County Public Schools employees will be required to wear face coverings at work when 6 feet of physical distance is not possible as follows: When meeting with members of the public. When meeting with other staff members. When in classrooms where there is no certainty that 6 feet of distance can be maintained from other staff members and students. When entering, exiting, traveling through the inside of public or common areas of any PWCS building (these include but are not limited to hallways, stairwells, elevators, restrooms, lobbies, and customer service areas). When walking or working in non-public departmental areas where other staff are present and a 6-feet physical distance cannot always be maintained (these include but are not limited to common copier/printer areas, break areas, offices with more than one occupant in the single office). Employees must wear face coverings in their individual cubicles if 6 feet of distancing from other staff members cannot be consistently maintained as may be the case in smaller cubicles. Employees do not have to wear face coverings in offices unless meeting with other employees. When conducting outdoor PWCS work activities near others where a minimum 6 feet physical distance cannot always be maintained. When operating or riding in any PWCS vehicle containing more than one person. PWCS will honor these identified exceptions for staff and patrons: while eating and drinking; while exercising; for any person who has trouble breathing or otherwise unable to remove the face covering without assistance; for any person seeking to communicate with a hearing-impaired person, for which the mouth needs to be visible; and for any person with a health condition that keeps them from wearing a face covering. Employees are encouraged and permitted to use their own face coverings, if the face coverings entirely cover the nose and mouth area, fit snugly, and are laundered periodically. Face coverings must be discarded when torn, have holes in them, or are excessively soiled. Please ensure that any wording/pictures/symbols on the face covering themselves adhere to our professionalism regulation.

How can I maintain social distancing in the workplace?

Social distancing is a key to preventing the spread of COVID19. When possible, administrators can stagger shifts to reduce the number of employees in the workplace at once. Employees shall not congregate in common areas such as a workroom or kitchen. In some cases, the administrator may close off a common area to ensure that employees aren’t congregating. Administrators can, where possible, make hallways or walkways one-way to mitigate face-to-face contact. Employees are reminded to stay home if they are sick or show symptoms of COVID-19 according to the CDC. Symptoms include but may not be limited to: Fever or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache New loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting Diarrhea

What if I must use a common copier, printer, or other equipment or be in a common work area such as a file room?

Your work tasks should be staggered to reduce the potential of close contact at any machines. Commonly used items such as copiers, printers, and door handles should be wiped down with disinfecting wipes at the end of each day and, depending on use in the office, throughout the day. Departments are encouraged to place a large bottle of hand sanitizer in common areas, as well. If employees are in a common area together, they should be using a face covering and maintaining 6 feet of distance from others.

Will face coverings be required of visitors to PWCS buildings?

Yes, all staff, students and visitors to PWCS buildings are required to wear appropriate face coverings under circumstances where social distancing cannot be maintained. 

Will the county provide face coverings for employees?

Employees may use PWCS provided face coverings or use their own. The use of face coverings does not replace the requirement for physical distancing and other prevention measures, such as washing hands and staying home when sick. Employees may request face coverings from their supervisors if unable to provide their own.

Employees in a position identified as high-risk will be provided appropriate Personal Protective Equipment (PPE) as outlined by CDC and the Virginia Department of Labor and Industry (DOLI) standards.

How do I properly wear a face covering?

• Ensure the cloth face covering fits snugly but comfortably against the side of the face
• Cover your nose and mouth;
• Properly secure to your head with the original ties or loop, where applicable;
• Meet the guidance outlined by the CDC;
• Include multiple layers of fabric;
• Allow for breathing without restriction;
• Be able to be laundered and machine-dried without damage or change to shape;
• Be clean and in good condition;
• Remain in place without being held by hands;
•  Professional, and comply with PWCS and department level dress and appearance policies and must be free from potentially inappropriate, offensive, or political language, images, and graphics.

Will employees be provided face coverings, wipes and hand sanitizer, if they report to work?

Employees may use PWCS provided face coverings or use their own. Disinfecting wipes and hand sanitizer will be available in all departments and schools for all employees to use. Hand sanitizer stations will be in public/common areas. Hand sanitizer, disinfectant, gloves, and paper towels will be available in all classrooms.

Where will Plexiglass partitions be installed?

PWCS will be providing Plexiglass partitions for use in public/high traffic areas where employees are in public facing roles.

What is PWCS doing to ensure clean air circulation in PWCS buildings?

PWCS follows CDC and Virginia Health Department guidance to reduce the risk for exposure to coronavirus. Schools are designed to ventilate outdoor air throughout the day to reduce the buildup of pollutants and odors. Maintenance staff conduct routine and preventative maintenance on all mechanical, electrical, HVAC, and plumbing systems – including replacing air filters. Custodians and operating engineers conduct building checks to identify where workers might be at risk while at work (e.g., checking exhaust fans in restrooms for proper operation). PWCS is making sure that HVAC is running before, during, and after school to ensure proper fresh air cycles. We are auditing and evaluating HVAC systems to ensure compliance with fresh air standards. We are evaluating the ability to increase the MERV filter ratings in schools.

What has the Division done to ensure our work environments are properly cleaned and sanitized?

Daytime custodians are focusing on cleaning high touch areas (doorknobs, handles, fixtures, etc.) with a medical grade sanitizing solution with frequent monitoring and cleaning of restrooms throughout the day. Custodians have been trained for enhanced cleaning protocols. Custodians will conduct regular cleaning/disinfecting during and after school. Placing emphasis on “high-touch” areas throughout the school. Utilizing cleaning protocols developed for positive COVID-19 cases. However, all staff are encouraged to clean “high-touch” areas throughout the day. We have also purchased equipment for enhanced cleaning (electrostatic disinfectant sprayers, manual/battery operated pump sprayers, foggers).

What guidance will be provided if a staff member or student brings their own cleaning wipes and would like to clean their desk or workspace?

Schools and departments will provide appropriate cleaning items, including wipes, should an employee or student request to clean their own area. Staff and students are strongly discouraged from bringing their own cleaning supplies from home due to the potential for reactions between the approved Division cleaning products and products purchased outside of the Division.

 

What if an individual cannot complete the new required training related to behavior intervention and support required for an initial teaching license required by the 2020 General Assembly?

An individual seeking initial licensure as a teacher who has not received the instruction described in subsection D of § 23.1-902 shall have until January 1, 2021, to provide documentation of the completion of instruction or training on positive behavior interventions and supports; crisis prevention and de-escalation; the use of physical restraint and seclusion, consistent with regulations of the Board of Education; and appropriate alternative methods to reduce and prevent the need for the use of physical restraint and seclusion. Please note that this extension does not apply to the requirement, effective July 1, 2020, that education preparation programs offered by public institutions of higher education and private institutions of higher education shall ensure that, as a condition of degree completion, each student enrolled in the education preparation program receives instruction on positive behavior interventions and supports; crisis prevention and de-escalation; the use of physical restraint and seclusion, consistent with regulations of the Board of Education; and appropriate alternative methods to reduce and prevent the need for the use of physical restraint and seclusion.

What is the impact of virtual school reopenings on candidates completing student teaching/internships practicums this summer and fall in educator preparation programs at Virginia colleges and universities or career switcher programs?

The VDOE has communicated with deans and directors of educator preparation programs and directors of career switcher programs to provide flexibility in the modality of the Board of Education student teaching/internship/practicum requirements due to the virtual reopening of schools. Any modification requests for the summer and fall 2020 from deans or directors of educator preparation programs will be reviewed on a case-by-case basis. A form has been provided to institutions of higher education and career switcher directors to request modifications.

Benefits and Leave Questions