Student-Athlete Participation Requirements
To participate in any athletic activity, all PWCS student-athletes must:
- Adhere to PWCS' Activities and Athletics Eligibility and Participation Guidelines
- Meet the student-athlete participation requirements:
- Complete the online athletic registration
- Complete Student-Athlete Education
- Submit a sports physical form
The online athletic registration and Student-Athlete Education must be completed together by the student and a parent/guardian. All student-athlete participation requirements are submitted through the online athletic registration process.
Student-Athlete Registration
To participate in PWCS athletic programs, all student-athletes must have completed online athletic registration.
This online athletic registration process is crucial as it helps us maintain accurate records, ensure the safety of our athletes, and comply with policies and regulations.
Online Athletic Registration Instructions
Instructions for completing the online athletic registration
Step 1 - Create an Account
A parent/guardian must create an Arbiter account. If you already have created an account, skip to step 3.
- Only one account is needed for families with multiple students.
- Students should not create Arbiter accounts.
- New accounts do not need to be created each school year.
Step 2 - Verify Account
After creating your Arbiter account, check your email for an activation link (be sure to check your junk/spam folder if you don't receive it within 1-2 minutes) and click the link to activate your account.
Step 3 - Find Program
Once your account is activated, log in and go to the "Find Program" section.
- Search for Your School: Enter your school name and state to locate the appropriate program.
- Select the Program: Choose the "School Name Athletic Registration 2025-26" program from the search results.
Step 4 - Complete the Registration
Follow the prompts to complete the registration process. Make sure to fill out all required information accurately. The registration process must be completed with a parent/guardian and the student.
- The parent/guardian and the student must review important Student-Athlete Education information and sign a statement acknowledging receipt to participate in any athletic activity.
- An electronic version of the student's current sports physical form must be submitted during the online registration.
Need assistance?
If you have trouble creating your account, receiving the activation email, or logging in, contact Arbiter at [email protected] or 1-800-311-4060.
If you have any other questions, contact the Director of Student Activities (high school) or Athletic Coordinator (middle school) at your student's school.
Student-Athlete Education
Student-Athlete Education, formerly known as concussion education, must be completed annually as part of the online school athletic registration process. This education informs student-athletes and their parents/guardians about health-related topics, including concussion, heat-related illness, and sudden cardiac arrest.
Virginia law mandates that both the student-athlete and a parent/guardian review this information and sign a statement acknowledging receipt to participate in any athletic activity. Families with students participating in multiple sports only need to complete this education once each school year.
In-Person Student-Athlete Education (optional)
Middle and high school students trying out for a sport for the first time or who are new to PWCS may attend an in-person student-athlete education session with their parent/guardian.
In Person - High School Student-Athlete Education
High School In-Person Education Dates
Take note of start times for in-person education. Plan to arrive early and stay to complete the entire session. Doors will be closed once the session begins. Late arriving parents and students may not be permitted in the education once it has started.
In-person education schedules are subject to change. Parents and students are encouraged to visit their school's websites to verify scheduled education dates.
All high school students can complete the student athlete education requirement through the online education course.
Below are available in-person education options. Additional dates will be added as they become available.
Student Athlete Education Dates for 2025-26
Please note that although we do our best to adhere to this schedule, these dates are subject to change. Please contact the school before the meeting to confirm.
Unity Reed High School, 703-365-2900 - 8820 Rixlew Ln., Manassas, Virginia 20109
- Thursday, July 24, 2025, in the auditorium at 6 pm.
Gar-Field High School, 703-730-7000 - 14000 Smoketown Rd., Woodbridge, Virginia 22192
- Thursday , July 24, 2025, in the auditorium at 6 p.m.
Gainesville High School, 571-248-3200 - 13150 University Blvd., Gainesville, Virginia 20155
- Tuesday, October 28, 2025, in the auditorium at 6 p.m.
C.D. Hylton High School, 703-580-4000 - 14051 Spriggs Rd., Woodbridge, Virginia 22193
- Thursday, October 16, 2025, in the auditorium at 6 p.m.
Patriot High School, 703-594-3020 - 10504 Kettle Run Rd., Nokesville, Virginia 20181
- Monday, February 9, 2026, in the auditorium at 6 p.m.
Woodbridge High School, 703-497-8000 - 3001 Old Bridge Rd., Woodbridge, Virginia 22192
- Monday, February 9, 2026, in the auditorium at 6 p.m.
In Person - Middle School Student-Athlete Education
Middle School In-Person Education
Take note of start times for in-person education. Plan to arrive early and stay to complete the entire session. Doors will be closed once the education begins. Late arriving parents and students may not be permitted in the education once it has started.
In-person education schedules are subject to change. Parents and students are encouraged to visit their school's websites to verify scheduled education dates.
All middle school students can complete the student athlete education requirement through the online education course.
Below are available in-person education options. Additional dates will be added as they become available.
Student Athlete Education Dates for 2025-26
Please note that although we do our best to adhere to this schedule, these dates are subject to change. Please contact the school before the meeting to confirm.
Hampton Middle School, 703-670-6166 - 14800 Darbydale Ave., Woodbridge, Virginia 22193
- Tuesday, August 12, 2025, in the lecture hall at 6 p.m.
Marsteller Middle School, 703-393-7608- 14000 Sudley Manor Dr., Bristow, Virginia 20136
- Wednesday, August 20, 2025, in the main gym at 6:30 p.m.
Saunders Middle School, 703-670-9188- 13557 Spriggs Rd., Manassas, Virginia 20112
- Wednesday, October 29, 2025, in the cafeteria at 6 p.m.
Potomac Middle School, 703-221-4996- 3130 Panther Pride Dr., Dumfries, Virginia 22026
- Wednesday, November 5, 2025, in the cafeteria at 6 p.m.
Unity Braxton Middle School, 703-361-3185 - 10100 Lomond Dr., Manassas, Virginia 20109
- Thursday, January 15, 2026, in the gym at 7 p.m.
Woodbridge Middle School, 703-494-3181 - 2201 York Dr., Woodbridge, Virginia 22191
- Wednesday, January 20, 2026, in room 1200 at 5 p.m.
Parkside Middle School, 703-361-3106 - 8602 Mathis Ave., Manassas, Virginia 20110
- Monday, March 23, 2026, in the cafeteria at 6 p.m.
Rippon Middle School, 703-491-2171 - 15101 Blackburn Rd., Woodbridge, Virginia 22191
- Monday, February 23, 2026, in the cafeteria at 6 p.m.
Sports Physical
Student-athletes must have a physical examination by a health care provider and have permission from the health care provider and parent/guardian before the participant may engage in any sport.
The sports physical must be completed and signed by the student, parent/guardian, and health care provider attesting that the student has been examined and found to be physically fit for athletic competition.
The form must be submitted electronically during the athletic registration process for the student.
Sports Physical Updates for the 2025-26 School Year
- There are new forms used for middle and high school sports physicals.
- High school form (VHSL) says revised April 2025 in the top left corner.
- Middle school form (PWCS) says revised May 2025 in the top left corner.
- Sports physicals using the new form will be valid for 14 months. Please be aware that expiration dates may be in the middle of a sports season.
- Schools will no longer accept paper sports physical forms; only scanned/digital copies will be accepted.
Need Help?
If you have any questions about student-athlete participation requirements, contact the Director of Student Activities (high school) or Athletic Coordinator (middle school) at your student's school.