Welcome to Prince William County Public Schools (PWCS)! This webpage provides information on PWCS payroll forms. New employees may find this information helpful during their transition to PWCS.
All employees must complete a direct deposit form, federal withholding form (W-4), and state withholding form (VA-4).
View links to all payroll forms
| Form | Purpose |
|---|---|
| Direct Deposit Authorization |
Required by Policy 384, "Direct Deposit of Payroll." Takes up to 30 days to go into effect. Live paper checks are mailed during verification. Employees hired at the beginning of the school year should ensure their address is updated by August 31 to avoid delays in delivery. |
| Federal W-4 |
To update federal withholding, otherwise withholding will be at the highest rate. Links to assist in filling out the form can be found on the Payroll Forms webpage. |
| VA State VA-4 |
To update state withholding, otherwise withholding will be at the highest rate. |
Please contact [email protected] if you have any questions.
Employee Self Service
The Employee Self Service (ESS) system allows employees to securely access pay stubs and tax information, and update tax withholding forms and address changes. Access ESS.
Time For School
Time For School is the time and leave system utilized by PWCS:
Each location has a designated time and leave team member who can assist with inquiries on how to use Time For School.
The Internal Revenue Service (IRS) released a new version of Form W-4, Employee's Withholding Certificate, in 2020.
Employees are not required to submit a new W-4 if there's an existing W-4 on file; however, employees are encouraged to review their withholdings by using the IRS's Tax Withholding Estimator. It is helpful to have your most recent pay stub and income tax return when using the tool.
