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Student Athletic Online Registration

New for the 2026-27 School Year

  • PWCS only requires the "Medical Eligibility Form" (page 3) of the athletic participation form (sports physical) to be uploaded during the athletic registration.
  • PWCS high school marching band students are considered student-athletes and must meet the same eligibility and participation requirements as all other high school student athletes.
  • Athletic registrations should be submitted at least one week before the student intends to participate in activities or athletics that require an athletic registration.

Student Eligibility and Participation

Before completing the online athletic registration, students and families should review the applicable middle or high school eligibility and participation guidelines.

PWCS students must adhere to the eligibility and participation requirements outlined in these guidelines to participate in middle school athletic activities, high school athletic activities, VHSL-sponsored academic activities, and high school marching band.

Student Athletic Registration

A complete athletic registration is required for students to be eligible to participate in  the following:

  • PWCS middle school athletic activities (including tryouts)
  • PWCS high school athletic activities (including tryouts)
  • PWCS high school marching band (including band camp)
  • VHSL-sponsored academic activities
It is recommended that athletic registrations be submitted at least one week before the student will be participating in any activity that requires a completed athletic registration. Failure to submit a complete athletic registration can result in the student being unable to participate (including preseason workouts, tryouts, and marching band camp).

This athletic registration process is crucial as it helps us maintain accurate records, ensure the safety of our athletes, and comply with policies and regulations.

About the Athletic Registration

  • The athletic registration must be completed every school year.
  • The student's athletic participation form (sports physical) must be submitted electronically during the athletic registration process. Schools will no longer accept paper copies of these forms; only scanned/digital copies uploaded during the athletic registration will be accepted.
  • Student-Athlete Education is completed as part of the athletic registration process. Virginia law mandates that both the student-athlete and a parent/guardian review this information and sign a statement acknowledging receipt to participate in any athletic activity. 

View what’s included in the athletic registration

The athletic registration includes:

  • Seasonal sports selection (fall, winter, and spring teams)
  • Required acknowledgments and agreements (athletic expectations, equipment use, energy drink policy)
  • Participant information (student details, school information, and athletic participation form upload)
  • Parent/guardian information (contact details and electronic signatures)
  • Emergency contacts and medical providers
  • Insurance information and coverage acknowledgment
  • Medical history and health screening questions
  • Student-Athlete Education, including:
    • Concussion education
    • Mental health awareness
    • Sudden cardiac arrest
    • Heat-related illness
  • Emergency medical authorization and participation consent
  • Eligibility and participation requirements acknowledgment

Create an Arbiter Account

Before completing an athletic registration, a parent/guardian must create an Arbiter account.

If you have already created and verified your Arbiter account, view how to Complete the Athletic Registration.

  1. Create an Account

    A parent/guardian must create an Arbiter account.

    If you have already created and verified your account, skip to the Complete the Athletic Registration section.

    • Only one account is needed for families with multiple students.
    • Students should not create Arbiter accounts.
    • New accounts do not need to be created each school year.

  2. Verify Account

    After creating your Arbiter account, check your email for an activation link (be sure to check your junk/spam folder if you don't receive it within 1-2 minutes) and click the link to activate your account.

If you have trouble creating your account, receiving the activation email, or logging in, contact Arbiter at [email protected] or 1-800-311-4060.

Complete the Athletic Registration

The athletic registration process must be completed with a parent/guardian and the student.

  1. Log in

    Log in to Arbiter to complete an athletic registration.

  2. Search for your child's school

    • After logging in to your account, select "Find Programs".
    • Enter your school name and state to locate the appropriate program.

  3. Select the athletic registration

    Choose the "School Name Athletic Registration 2026-27" program from the search results.

  4. Complete the registration process

    Follow the prompts to complete the registration process. Make sure to fill out all required information accurately.

    • The parent/guardian and the student must review the Student-Athlete Education information and sign statements acknowledging they have read and understand the information.
    • The student's athletic participation form is uploaded during this step.

  5. Registration is reviewed and approved by the school

    • It is important to submit the athletic registration in advance of  the student planning to participate in athletic activities. Schools need time to review submitted registrations and confirm eligibility.
    • It is recommended that athletic registrations be submitted at least one week before the student will be participating in any activity that requires a completed athletic registration.

Need Help?

If you have any questions about student-athlete participation requirements, contact the Director of Student Activities (high school) or Athletic Coordinator (middle school) at your student's school.