Student educational records are sent to the PWCS Records Center after withdrawal or graduation. Most student educational records are maintained for a period of 5-7 years, depending on the type of record and when the student was last enrolled. If the student was last enrolled during the 2023-24 school year or earlier, short-term records are kept for five years. If the student was last enrolled during the 2024-25 school year or later, short-term records are kept for seven years. You can request the original short-term student educational record before June 1 of the processing year by contacting the Records Center. Long-term documents – such as transcripts and immunization records – are maintained for 75 years, per the requirements of General Schedule 21 of the Library of Virginia.
To request educational records, please review the requestor categories listed below and follow the guidance accordingly.
*Juniors/Seniors: Please utilize Naviance for college/university and/or scholarship organization related requests.
If your request is pertaining to an enrollment status change within PWCS, please contact your school of attendance to complete the withdrawal process before submitting a request for educational records.
Otherwise, please visit the ScribOrder website and select the icon for Current Student.
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Records will be sent electronically via a secure link provided by the ScribOrder website. Thank you for using our online service!
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All requests for educational records must be completed on the ScribOrder website.
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*Replacement Diplomas are not an exact copy of the original diploma and will have the most current Principal, Superintendent and Chairman of the Prince William County School Board signatures. Replacement Diplomas will not contain various academic seals.
**All GED Certificates/Transcripts dated 2002-present date shall be ordered through the GED Virginia website.
Please visit the ScribOrder website and select the icon for College/University to request:
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All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.
Please visit the ScribOrder website and select the icon for Employer, Corporation, Hiring Agency or Verification Company.
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All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.
Please visit the ScribOrder website and select the icon for Government Agency.
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All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.
Once the request has been submitted online, your payment will be processed (if applicable), and you will begin receiving emails from [email protected] to notify you of the status of your order. It is important you read the emails carefully, as additional information may be required to process the request. Once the order has been fulfilled, you will receive an email confirmation.
If you have any questions, please contact 703-791-7395.