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How to Request Educational Records

Student educational records are sent to the PWCS Records Center after withdrawal or graduation. Most student educational records are maintained for a period of 5-7 years, depending on the type of record and when the student was last enrolled. If the student was last enrolled during the 2023-24 school year or earlier, short-term records are kept for five years. If the student was last enrolled during the 2024-25 school year or later, short-term records are kept for seven years. You can request the original short-term student educational record before June 1 of the processing year by contacting the Records Center. Long-term documents – such as transcripts and immunization records – are maintained for 75 years, per the requirements of General Schedule 21 of the Library of Virginia.

To request educational records, please review the requestor categories listed below and follow the guidance accordingly.

Parents, Guardians and Eligible Students currently enrolled in PWCS

*Juniors/Seniors: Please utilize Naviance for college/university and/or scholarship organization related requests.

If your request is pertaining to an enrollment status change within PWCS, please contact your school of attendance to complete the withdrawal process before submitting a request for educational records.

Otherwise, please visit the ScribOrder website and select the icon for Current Student.

  • Elementary School Transcript
  • Middle School Transcript
  • High School Transcript
  • Health - Physical/Immunizations
  • Electronic Records Packet
  • Other (please include a note in Special Instructions with additional information)

Note:

Records will be sent electronically via a secure link provided by the ScribOrder website. Thank you for using our online service!

K-12 Educational Institutions

Please visit the ScribOrder website and select the icon for K-12 Districts.
  • Transcript/Report Cards
  • Health - Physical/Immunizations
  • Standardized Test Scores
  • Attendance
  • Discipline
  • Special Education/504
  • English Language Learner
  • Gifted
  • Legal/Custody
  • Other (please include a note in Special Instructions with additional information)

Note:

All requests for educational records must be completed on the ScribOrder website.

Former Students

Please visit the ScribOrder website and select the icon for Former Students.
  • High School Transcript – $5 per copy per address
  • Middle School Transcript – $5 per copy per address
  • Elementary School Transcript – $5 per copy per address
  • Replacement Diploma – $10 per Diploma*
  • National External Diploma Transcript – $5 per copy per address
  • GED Certificate 2001 and previous – $5 per copy per address**
  • LPN Transcript – $5 per copy per address
  • Immunization/Health Record – $5 per copy per address
  • Immigration Enrollment Verification Packet – $10 per copy
  • Other (please include a note in Special Instructions with additional information)

Note:

*Replacement Diplomas are not an exact copy of the original diploma and will have the most current Principal, Superintendent and Chairman of the Prince William County School Board signatures. Replacement Diplomas will not contain various academic seals.

**All GED Certificates/Transcripts dated 2002-present date shall be ordered through the GED Virginia website.

Colleges and Universities

Please visit the ScribOrder website and select the icon for College/University to request:

  • Education Verification – $25 per request
  • High School Transcript – $25 per copy

Note:

All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.

Employer, Corporation, Hiring Agency and Verification Company

Please visit the ScribOrder website and select the icon for Employer, Corporation, Hiring Agency or Verification Company.

  • Education Verification – $25 per request
  • High School Transcript – $25 per copy

Note:

All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.

Government Agencies

Please visit the ScribOrder website and select the icon for Government Agency.

  • Complete Student Record
  • Transcript Only
  • Education Verification

Note:

All third-party requests for documents and/or verification of graduation must be completed on the ScribOrder website.

After You Submit Your Request

Once the request has been submitted online, your payment will be processed (if applicable), and you will begin receiving emails from [email protected] to notify you of the status of your order. It is important you read the emails carefully, as additional information may be required to process the request. Once the order has been fulfilled, you will receive an email confirmation.

If you have any questions, please contact 703-791-7395.