Rental Fees

Any activity conducted by a renter that requires staff to work beyond their normal hours, on a holiday, weekend, or during other times when PWCS is closed, will be charged personnel fees. Standard personnel charges for most community use events consist of custodial support and supervision. For high schools only, a student technician may be required when certain special equipment (e.g., performance lights) is needed. Unusual requests, which involve additional personnel other than a custodian, supervisor, or student tech, may require additional review and will be considered on a case-by-case basis.

Rental fees are charged for actual use of the space and will be assessed for the entire duration the organization has access to the requested area. The cost for the same type of space at an elementary, middle, or high school will vary between the levels. Please keep in mind that schools are not required to make available all areas of the facility and public access to certain rooms may be restricted.

Rental fees only include tables and chairs as standard equipment. For requests to use items such as microphones, projectors, and other audio/video equipment, schools may optionally charge special fees to the renter. Schools may also choose to restrict access to such equipment.

Please be aware that under no circumstances are renters permitted to use PWCS laptops, computers, or other devices that store student or staff data or may permit access to student or staff data. Learn more about renter access to the PWCS wireless network.

Organizations may be assessed additional fees if the following occurs:

• A renter schedules an event and then does not notify the school that they have canceled the activity. In this case, the organization will be charged a "No Show" fee and any personnel fees, if applicable.
• Renters who make late payments may be responsible for a late payment fee, which is 10% of the invoice.
• A check returned for insufficient funds will be assessed any bounced check fees and potentially late payment fees.

Schools may optionally request a non-refundable deposit in the amount of 15% of the estimated invoice. This is to secure the school space reserved. If the activity takes place as expected, the deposit will be applied to the overall cost of the event. Should the activity be canceled for reasons affecting the organization, which are beyond their control (e.g., school closures due to emergency situations, inclement weather), the amount will be refunded.

This is a rare requirement and is typically requested of organizations conducting large events, which may utilize the facility extensively or for consecutive days. Deposits may not take the place of full payment, which is due in advance of the activity.

Organizations will remit payment directly to the school they are scheduled to use in the form of a check or other certified funds. Payment must be made out in the name of the school the renter will use and must be remitted in advance (Note: Exceptions for advance payment may only be made for government agencies and accredited universities and colleges providing classroom instruction, due to the way they encumber funds). Both personal and business checks are allowed. PWCS is unable to accept credit card payments. We apologize for any inconvenience.

All nonprofit rates are hourly unless otherwise noted. For unlisted areas, organizations will be charged based on the size of the space. For example, a library similar in size to a classroom will be charged at the classroom rate.

Elementary School Rental Rates

• Cafeteria or Auditorium, stand-alone - $45
• Classroom - $12
• Classroom, double - $20
• Gymnasium - $45
• Gymnasium, auxiliary - $35
• Multipurpose Room - $45
• Multipurpose Room, one side only - $30

Note: A multipurpose room is defined as an elementary school space with a movable partition that dually serves as both an athletic and assembly area.

Middle School Rental Rates

• Auditorium - $60
• Cafeteria - $60
• Classroom - $12
• Classroom, double - $20
• Gymnasium - $60
• Gymnasium, auxiliary - $50
• Lecture Hall - $35

High School Rental Rates

• Auditorium - $85
• Cafeteria - $85
• Classroom - $12
• Classroom, double - $20
• Gymnasium - $85
• Gymnasium, auxiliary - $75
• Lecture Hall - $45

All School Levels - Parking Lot

• Overflow Parking Requests - no charge
  Note: Requests to park in the lots, which exceed three consecutive days, will incur the respective hourly or flat rate charges.
• Hourly Rate (up to 4 hours) - $75
• Flat Rate (more than 4 hours) - $200

Note: Parking lot fees are only assessed when the lot will be used for an actual event (e.g. car show, carnival, vendor fair, etc).

All commercial rates are hourly unless otherwise noted. For unlisted areas, organizations will be charged based on the size of the space. For example, a library similar in size to a classroom will be charged at the classroom rate.

Elementary School Rental Rates

• Cafeteria or Auditorium, stand-alone - $80
• Classroom - $30
• Classroom, double - $55
• Gymnasium - $90
• Gymnasium, Auxiliary - $75
• Multipurpose Room - $80
• Multipurpose Room, one side only - $50

Note: A multipurpose room is defined as an elementary school space with a movable partition that dually serves as both an athletic and assembly area.

Middle School Rental Rates

• Auditorium - $137
• Cafeteria - $137
• Classroom - $30
• Classroom, double - $55
• Gymnasium - $156
• Gymnasium, auxiliary - $100
• Lecture Hall - $60

High School Rental Rates

• Auditorium - $200
• Cafeteria - $200
• Classroom - $30
• Classroom, double - $55
• Gymnasium - $218
• Gymnasium, auxiliary - $125
• Lecture Hall - $80

All School Levels - Parking Lot

• Overflow Parking Requests - no charge
  Note: Requests to park in the lots, which exceed three consecutive days, will incur the respective hourly or flat rate charges.
• Hourly Rate (up to 4 hours) - $135
• Flat Rate (more than 4 hours) - $500

Note: Parking lot fees are only assessed when the lot will be used for an actual event (e.g. car show, carnival, vendor fair, etc).

All rates are hourly unless otherwise noted.

All School Levels – Personnel Rates

• Custodian - $50
• Supervisor - $50
• Student Technician - $15
• Other Required PWCS Personnel - $50

All School Levels – Special Fee Rates

• Electronic Scoreboard - $50
• Lighting, spotlights - $25
• Lighting, stage border lights - $15
• Microphones - $10
• Piano, electric keyboard - $20
• Piano, upright piano - $30
• Piano, grand piano - $50
• Portable Stage (flat/per use rate) - $150
• Sound System - $30
• Other Audio/Visual Equipment - $30

Note: Rental rates only include the cost of tables and chairs. Renters requesting use of additional equipment may be assessed special fees. Schools are not obligated to permit access to such equipment.

All School Levels – Other Rates

• Deposit – Not to exceed 15% of the estimated invoice
• Late Payment Fee – 10% of the invoice
• No Show Fee – $100 plus any applicable personnel fees
• Special Trash Pickup (one-time fee) – $200

All rates are hourly unless otherwise noted.

Outdoor Athletic Area Rates

• Grass Fields (excludes stadium fields) - $50
• Artificial Turf Field (excludes stadium fields) - $110
• Outdoor Basketball Court - $28
• Stadium Fields - $175
• Tennis Courts - $14
• Track, Hourly (up to 4 hours) - $50
• Track, Per Day Rate (more than 4 hours) - $250

High School Seasonal Field Rental Fees

• One Team - $2,750
• Two Teams - $2,250
• Three or More Teams - $1,750

Note: Seasonal rates will apply to teams wishing to reserve a field for a season for recurring practices. PWCS defines a season as a 90-day or three-month consecutive period.

Please note the rate is charged per team and includes the use of a single field. If a league with four teams
will use the fields, the seasonal rate charged will be $1,750 x 4 teams = $7,000.

Personnel Fees

• Custodian - $50
• Supervisor - $50
• Student Technician - $15
• Other Required PWCS Personnel - $50

Equipment Fees

• Field Lights, any field - $50
• Stadium Equipment Access (one-time fee) - $125

All rates are hourly unless otherwise noted.

Hourly Fees

• Grass Fields (excludes stadium) - $75
• Artificial Turf Field (excludes stadium fields) - $150
• Outdoor Basketball Court - $56
• Stadium Fields - $250
• Tennis Courts - $28
• Track, Hourly (up to 4 hours) - $75
• Track, Per Day Rate (more than 4 hours) - $400

High School Seasonal Rental Fees

• One Team - $3,000
• Two Teams - $2,500
• Three or More Teams - $2,000

Note: Seasonal rates will apply to teams wishing to reserve a field for a season for recurring practices. PWCS defines a season as a 90-day or three-month consecutive period.

Please note the rate is charged per team and includes the use of a single field. If a league with four teams will use the fields, the seasonal rate charged will be $2,000 x 4 teams = $8,000.

Personnel Fees

• Custodian - $50
• Supervisor - $50
• Student Technician - $15
• Other Required PWCS Personnel - $50

Equipment Fees

• Field Lights, any field - $50
• Stadium Equipment Access (one-time fee) - $125