The types of fees charged to renters at the Kelly Leadership Center (KLC) are the same as the fees charged to those renting the school facilities.
Renters will be charged based on status (e.g., nonprofit vs. commercial), the number of PWCS staff required to support the activity, the hours scheduled, and reserved areas. Other fees, such as those to cover the use of equipment other than tables and chairs, may also be assessed. Renters should factor in the time necessary for any setups, breakdowns, and clean-up.
Standard personnel consists of custodial support and/or supervision. The custodial manager or designee will decide, within reason, the appropriate number of staff and estimated hours required for the event. Personnel support is not typically needed for weekday events.
All activities scheduled at the KLC during the week must conclude by 9 p.m. If the activity does not end by the noted time and staff must work beyond their normal hours, the renter will be assessed, at a minimum, one hour of personnel fees.
Events scheduled on Saturdays will automatically be assessed personnel fees. Two custodians are required for a weekend event, unless otherwise determined by the custodial manager.
Certain activities scheduled to take place at the KLC on Saturdays, which require adjusted lighting, modified HVAC services, etc., will also be charged for the cost of a maintenance technician.
Rental fees are charged for actual use of the space and will be assessed for the entire duration the organization has access to the requested area, including times necessary for the renter to set up.
Rental fees only include tables and chairs as standard equipment. Those requesting use of equipment such as additional microphones, projectors, and other audio/video equipment in the conference rooms will be assessed special fees. Please note that, in certain circumstances, use of such equipment may not be possible if PWCS staff are not available to operate it.
Organizations may be assessed fees if the following occurs:
A non-refundable deposit of up to 15% of the estimated invoice may be required. This is to secure the space reserved. If the activity takes place as expected, the deposit will be applied to the overall cost of the event. Should the activity be canceled for reasons affecting the organization, which are beyond their control (e.g., closures due to emergency situations, inclement weather), the amount will be refunded.
This is a rare requirement and is typically requested of organizations conducting large events, which may utilize the facility extensively. Deposits may not take the place of full payment, which is due in advance of the activity.
In the event fees apply, an estimated invoice will be sent to the user before the event. Money is due in advance. Acceptable forms of payment include personal checks, business checks, or other forms of certified funds (e.g., money order) made out to Prince William County Public Schools. Cash will not be accepted. Returned checks are subject to penalty fees, including late fees.
At this time, we are unable to accept credit cards. We apologize for any inconvenience.
The most current fee schedule may be downloaded via the following link: KLC Rental Fees Schedule Print-Only PDF
Renters are charged based on status (e.g., nonprofit vs. commercial), the number of PWCS staff required to support the activity, the hours scheduled, and reserved areas. Other fees, such as those to cover the use of equipment other than tables and chairs, may also be assessed. Renters should factor in the time necessary for any setups, breakdowns, and clean-up.
All rates are hourly unless otherwise noted.
Note: Rooms 1101, 1101A, and 1101B are separated by a movable divider, which can be shifted to create a single space or up to three separate areas.
Note: A minimum of two custodial staff are required for weekend events.