Rental Guidelines

The Kelly Leadership Center (KLC) is available on a very limited basis for non-PWCS-sponsored activities. PWCS-sponsored events and those PWCS-affiliated organizations, such as our partners conducting activities solely to the benefit of our students and/or staff, shall have priority of usage, followed by Virginia state and local government agencies. All other groups will be permitted to reserve the building on a first-come, first-served basis.

Visit the Rental Hours webpage to learn when the Kelly Leadership Center is available for rent.

Learn more about renting the Kelly Leadership Center.

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• The Kelly Leadership Center is not available for indoor use on Sundays. Use of the grounds and parking lot will be considered on a case-by-case basis.
• For weekend use, events must be scheduled for a minimum duration of four hours.
• Renters must submit requests for use of the Kelly Leadership Center at least 15 days in advance for small events (e.g., meetings of 20 or fewer) and 30 days in advance for larger/more complex activities (e.g., vendor fairs or meetings of 30 or more).
• Due to the high volume of internal use, it is recommended that reservations be made as far in advance as possible.
• Local, state, and federal government agencies will have second priority of use, but only as space permits. All other requests will be considered tertiary. Use will be scheduled on a first-come, first-served basis.
• Organizations are not permitted to schedule the Kelly Leadership Center atrium and first-floor conference rooms (i.e., 1101, 1101A, and 1101B) on Wednesdays.
• Due to security changes, renters will no longer be permitted to reserve the second and third floor conference rooms during public School Board meetings.
• The Kelly Leadership Center will be unavailable for use on Sundays, federal holidays, holiday weekends, or other PWCS-designated closures (e.g., spring break).
• March and April are our busiest months of the year. As such, we are unable to accommodate rentals during this time.
• When a Code Red is implemented, due to inclement weather or other emergencies, all activities scheduled at the Kelly Leadership Center will also automatically be canceled. When delayed openings or early closures are announced, events will be canceled if the delay or early closure affects the hours the community use event was scheduled to take place. At PWCS' discretion, and if space permits, organizations affected by early closures or delays may alter their hours of use.
• Outdoor events, which do not require access to the indoor facilities, may only take place with prior approval from Security and Crisis Readiness.
• Requests to reserve the Kelly Leadership Center conference rooms for multi-day training during normal business hours will be declined.
• Weekly recurring meetings cannot be accommodated at the Kelly Leadership Center. Monthly meetings will be considered as availability permits.
• Due to the amount of internal use, we can no longer accommodate requests to reserve the Kelly Leadership Center conference rooms for all-day events during normal business hours.
• The atrium is not available to non-PWCS organizations during normal work hours, and all use scheduled for the atrium must take place after 5 p.m. Exceptions may be granted on a case-by-case basis for setups and only if such setups would not impact use already scheduled at the Kelly Leadership Center.
• The Kelly Leadership Center is unable to accommodate personal/private events. Personal/private events include, but are not limited to: baby showers, birthday parties, family reunions, weddings, and wedding receptions. If you are interested in holding these activities, please consider using a school instead.
• Catering services (including access to the kitchen for basics such as ice, water, utensils, and linens) are no longer available at the Kelly Leadership Center. Those wishing to provide meals or light refreshments may use any caterer of their choice.
• Organizations are not permitted to temporarily or permanently store materials, décor, equipment, etc. at the Kelly Leadership Center. Exceptions may be made for setups left intact overnight for events taking place the following morning.
• Large/special events held by PWCS may render the facility unavailable, even if the activity would not take place in the space the organization wishes to reserve.
• PWCS will make every effort to ensure that organizations scheduled to use the Kelly Leadership Center are able to conduct their activities as requested. However, there may be times when an event must be canceled. Reasons for cancellations may include, but are not limited to: inclement weather, rescheduling a canceled PWCS activity on a date when community use was scheduled, emergency situations, and construction, repairs, and/or renovations.

Due to its structure, the Kelly Leadership Center is primarily set up to accommodate events such as:

• Educational classes
• Conferences
• Meetings
• Training sessions
• Banquets and dinners
• Small vendor and job fairs

Other activities that fall outside of the noted events will be considered on a case-by-case basis as space and occupancy limits permit.

Please note that at this time, PWCS is unable to accommodate the following types of activities at the Kelly Leadership Center:

• Baby or bridal showers
• Birthday parties
• Graduation parties
• Family reunions
• Recurring weekly meetings of any kind
• Sunday activities
• Weddings and/or wedding receptions

For the above types of activities, PWCS recommends renting space at a school building.

The Prohibited Events section of the Uncommon and Prohibited Activities, Events & Rentals webpage also lists activities that PWCS does not permit to take place on school property.

Renters wishing to decorate the areas of use, employ the services of a DJ or other form of entertainment, or use additional equipment, must first notify and obtain permission from Security and Crisis Readiness. These inquiries will be reviewed on a case-by-case basis. For this reason, PWCS highly recommends that such requests be submitted 30 days in advance.

Please call 703-791-7435 or 571-374-6654, or email [email protected] or [email protected] to discuss the proposed decorations, entertainment, or equipment.