Prince William County Public Schools

Student educational records are sent to the PWCS Records Center after withdrawal or graduation. Most student educational records are maintained for a period of 5-7 years, depending on the type of record and when the student was last enrolled. If the student was last enrolled during the 2023-24 school year or earlier, short-term records are kept for five years. If the student was last enrolled during the 2024-25 school year or later, short-term records are kept for seven years. You can request the original short-term student educational record before June 1 of the processing year by contacting the Records Center. Long-term documents – such as transcripts and immunization records – are maintained for 75 years, per the requirements of General Schedule 21 of the Library of Virginia.