Hazardous Conditions Codes

Code Red: Schools closed for students and employees (Exception: Inclement Weather Employees)

"All Prince William County Public Schools and Offices will be closed Code Red."

• Schools and offices are closed.
• The School Age Child Care (SACC) program will not open.
• All school activities (day and evening) are canceled, including field trips, team practices, club meetings, interscholastic contests, and athletic contests.
• All non-school activities (day and evening) are canceled, including Adult Education, evening school classes, community use, and recreational programs scheduled in school buildings.
• Students may use the day optionally to catch up or voluntarily work on assignments already assigned.

Employees

Regulation 405-1

• Employees do not report for work unless declared inclement weather employees. Those designated as inclement weather personnel will report at times specified to perform essential duties as dictated by the event. Refer to Regulation 405-1 for more information on Inclement Weather Employees.
• Teaching staff may voluntarily elect, but are not required, to employ "telework" or other work-at-home strategies to enter data, grade student papers, or otherwise supplement their normal work efforts. Time spent in this manner is strictly voluntary and shall not be counted against contract hours or otherwise compensated.
• All professional development activities – including virtual – are canceled.

"All Prince William County Public Schools will be closed Code Green."

• Schools are closed. Offices are closed to the public.
• Virtual classes are canceled.
• The School Age Child Care (SACC) program will not open.
• All school activities (day and evening) are canceled, including field trips, team practices, club meetings, interscholastic contests, and athletic contests.
• All non-school activities (day and evening) are canceled, including Adult Education, evening school classes, community use, and recreational programs scheduled in school buildings.
• Students may use the day optionally to catch up or voluntarily work on assignments already assigned.

Employees

• All employees on the teacher salary scale (pay grade 12) and less-than-250-day non-exempt employees do not report for work.
• All 250-day classified employees report to work at 10 a.m.
• School-based/central office administrators report to work at 10 a.m. (pay grade 13 and above, including Principals, Assistant Principals, High School Directors of Student Activities, High School Directors of School Counseling, and central office administrators).
• Administrative Interns do not report.
• Teaching staff may voluntarily elect, but are not required, to employ "telework" or other work-at-home strategies to enter data, grade student papers, or otherwise supplement their normal work efforts. Time spent in this manner is strictly voluntary and shall not be counted against contract hours or otherwise compensated.
• Inclement weather employees report on time. Refer to Regulation 405-1 for more information on Inclement Weather Employees.
• Professional development activities may be canceled, so check with the department or school sponsoring the activity.

*The Superintendent has the authority to delay the reporting time of all school division employees.

"All Prince William County Public Schools are operating on Code Orange."

• Virtual instruction (synchronous or asynchronous) and services are delivered remotely.
• Student attendance will be taken.
• Remote classes will be held from 9 a.m. to 2 p.m.
• School buildings and office buildings are closed.
• Buses will not operate.
• Students enrolled in Virtual Prince William and Virtual Virginia should follow their normal schedule.
• The School Age Child Care (SACC) program will not open.
• All in-person school activities (day and evening) are canceled, including field trips, team practices, club meetings, interscholastic contests, and athletic contests.
• Remote student activities may occur.
• All non-school activities (day and evening) are canceled, including Adult Education, evening school classes, community use, and recreational programs scheduled in school buildings. The announcement of the cancellation of Northern Virginia Community College classes is the responsibility of the college.
• The Aquatics Center’s hours of operation will be posted on its website.

Employees

• All employees on the teacher salary scale (pay grade 12) are required to employ telework and provide remote instruction (synchronous or asynchronous).
• All administrators (pay grade 13 and higher) and all classified employees are required to telework during normal work hours.
• Employees whose jobs cannot be done remotely (e.g., Food and Nutrition, Transportation, Facilities) will receive specific instructions from their supervisor.
• Inclement weather personnel must report on time to perform essential work, such as snow removal.
• Professional development activities may occur remotely. The department or school sponsoring the activity shall provide information regarding professional development requirements to its respective staff members.
• Visit the Code Orange Launchpad page for more information.
• Refer to Regulation 405-1 for more on inclement weather employees.

"All Prince William County Public Schools will open two hours late."

• PWCS classes will begin two hours late. Check with your school for specific bell times.
• A.M. bus transportation will operate on a two-hour delay.
• All Career and Technical Education transport programs, except the Practical Nursing program, will follow a two-hour delay schedule. Students should take their regular bus to their base school, and transportation will be provided according to the two-hour delay schedule.
• Practical Nursing program students should take the bus to their base school.
• The School Age Child Care (SACC) program will open two hours late.
• A simplified breakfast will be offered. Lunch will be served.
• Morning and full-day preschool students will follow the two-hour late arrival. Morning preschool students will be dismissed one hour later than the regular schedule. Afternoon preschool students will arrive one hour later than usual.
• Field trips are canceled.
• Athletic activities will be decided by appropriate personnel on an individual basis, depending on road conditions.

*Parents/guardians, please do not bring students to school early when a delayed opening is in effect because school staff members may also be delayed in getting to school.

*Parents/guardians have the option to not send their child to school if they consider roads/sidewalks in their area unsafe for travel. Student absences will be marked as excused once the absence is reported by a parent/guardian. Students will not be penalized academically; however, students are expected to make up all assignments.

Employees

• All employees on the teacher salary scale (pay grade 12) and less-than-250-day non-exempt employees report for work two hours late.
• Inclement weather employees report on time. Refer to Regulation 405-1 for more information on Inclement Weather Employees.
• Food and Nutrition employees report on time.
• Bus drivers, bus attendants, route managers, and dispatchers report to work one hour late.
• School-based/central office administrators (pay grade 13 and above) report to work one hour late or at a specific time as directed by the Superintendent.
• All 250-day classified employees report to work one hour late or at a specific time as directed by the Superintendent.
• Employees who regularly telework should follow the guidance for the start time that applies to their position.
• Professional development activities may be canceled, so check with the department or school sponsoring the activity.

"All Prince William County Public Schools will close two hours early today."

• At dismissal, buses will operate in regular order (high school, then middle, then elementary).
• Morning preschool and full-day preschool students shall be dismissed two hours earlier than the regular schedule. There shall be no afternoon preschool.
• Field trips are canceled. Late activity and athletic bus runs are canceled.
• The after-school School Age Child Care (SACC) program will not open.
• Lunch is to be served (on an alternate schedule if necessary).
• No after-school or evening activities.

Employees

• All PWCS schools and buildings will close at 4 p.m. School administrators must remain until buses have cleared and dropped off for their school.
• School-based employees whose primary responsibility is working with students (grade 12 staff, teacher assistants, library media assistants, sign language interpreters, and school nurses) may only be excused early by the principal after the children have safely departed the building and grounds. These employees shall only be credited for up to two hours for the early release.
• All administrative staff and all other classified employees (other than those noted above) shall remain on the normal work schedule (until 4 p.m.) or until all buses are clear at their school.
• Classified staff shall not be compensated for more than their daily work schedule as defined by the payroll system, unless they physically work hours beyond their normal workday.
• Essential personnel will receive direction from their manager.

"All Prince William County Public Schools will close one hour early today."

• In-person and virtual school day will end one hour early.
• The after-school School Age Child Care (SACC) program will not open.
• Buses will run in the usual order.
• Morning preschool and full-day preschool students will be dismissed one hour earlier than the regular schedule. There will be no afternoon preschool.
• Lunch will be served.
• Field trips are canceled unless already departed. Late activity bus runs are canceled.
• All school activities are canceled, including team practices, club meetings, interscholastic contests, and athletic contests.
• All evening non-school activities are canceled.

Employees

Early Closing (One-Hour)

• Teachers, teacher assistants, library media assistants, sign language interpreters, and school nurses (employees whose primary responsibility is working with students) may be excused early by the principal.
• Administrative staff and all other non-exempt employees remain on the normal work schedule unless specifically excused by an announcement from the Superintendent.

"All activities scheduled in Prince William County Public Schools or on school grounds for this afternoon and evening are canceled."

• The School Age Child Care (SACC) program will close at 5 p.m.
• All afternoon and evening school activities are canceled, including team practices, club meetings, interscholastic contests, and athletic contests.
• All evening non-school activities are canceled.

"All activities scheduled in Prince William County Public Schools or on school grounds for this weekend are canceled due to expected inclement weather conditions."

• All school activities are canceled, including team practices, club meetings, interscholastic contests, and athletic contests.
• All non-school activities are canceled.

"All activities scheduled in Prince William County Public Schools or on school grounds for Saturday are canceled due to expected inclement weather conditions."

• All school activities are canceled, including team practices, club meetings, interscholastic contests, and athletic contests.
• All non-school activities are canceled.

"All activities scheduled in Prince William County Public Schools or on school grounds for Sunday are canceled due to expected inclement weather conditions."

• All school activities are canceled, including team practices, club meetings, interscholastic contests, and athletic contests.
• All non-school activities are canceled.