Budget

Budget Department

Budget Development

The purpose of budget development is to estimate the funds required to operate the school division's educational and support programs for the coming year. This activity provides the school division with a budget development process independent of the Board of County Supervisors. Budget development includes the formulation and distribution of individual school and department budget preparation materials and the synthesis of these into a school division proposed budget. Following adjustments by the School Board, an advertised budget is prepared and forwarded to the appropriating body, the Prince William County Board of County Supervisors, who may further adjust the budget amounts. After finalization by the Board of County Supervisors and the School Board, an approved School Board budget document is published for the fiscal year. Copies of the approved School Board budget are available from the Budget Updates webpage.

Key roles include:

  • Prepare school and central office budget preparation materials;
  • Provide budget preparation assistance to all budget holders;
  • Prepare, publish and distribute budget documents and information as required by Virginia School Law 22.1-92;
  • Assess and update budgetary processes;
  • Assist in development of performance measures for central office budget holders;
  • Prepare and forward School Board agenda items; and
  • Prepare and forward Board of County Supervisors agenda items.

Budget Management

Budget management is the overall management of school division funds and expenditures. It ensures appropriate administration of public funds for schools, prohibits over-expenditure of appropriated funds (Virginia School Law 22.1-91), and reconciles budget transactions with the county government's finance department. Budget management includes assisting all school and central office budget holders and their staff in administering and controlling their individual budgets, formulation of and compliance with appropriate budgetary principles and procedures, preparation of documents relative to the school division's budget, and maintenance of the accounting system database. The Budget Department is also responsible for the administration of the school division's debt service fund.

Key roles include:

  • Provide budget management assistance to school and central office budget holders;
  • Administer all budget transfers;
  • Monitor all school and central office budgets;
  • Monitor position control;
  • Prepare and maintain online financial reports to all budget holders;
  • Prepare school division tuition rates;
  • Maintain chart of accounts in the accounting system database; and
  • Coordinate new budget technologies.

Budget Analysis

Budget analysis includes the compilation of budget, revenue, and expenditure data and the preparation of various documents pertaining to this budgetary information. Budget analysis permits the dissemination of financial information for School Board and administrative decision-making, state reporting requirements, various data-gathering agencies, and citizen information.

Key roles include:

  • Prepare numerous budget and expenditure surveys for various data-gathering agencies (Virginia Department of Education, Educational Research Services, Washington Area Board of Education, etc.); and
  • Prepare special reports and analyses per request on budget, revenue, and expenditure data for customers.

Budget Staff

Joseph Mondoro
mondorjm@pwcs.edu
Director of Budget
571-374-6395

Kathleen Addison
addisoke@pwcs.edu
Assistant Director of Budget
703-791-8762

Natasha Valencia
valencnb@pwcs.edu
Supervisor of Budget
703-791-7255

Khanie McDuffie
mcduffka@pwcs.edu
Budget Administrative Coordinator
703-791-8310

Beth Beyene
beyeneb@pwcs.edu
Sr. Budget Analyst
571-374-6903

Jennifer Flis
flisjl@pwcs.edu
Grants Accountant II
703-791-7792

Leslie McDermott
mcdermla@pwcs.edu
Sr. Budget Analyst
571-374-6904

Angela Mulder
mulderam@pwcs.edu
Sr. Budget Analyst
703-791-8739

Tonya Peele
peeletl@pwcs.edu
Sr. Budget Analyst
703-791-8929

Amber Berger
bergerad@pwcs.edu
Budget Analyst
703-791-7413

Michelle Browning
browniml@pwcs.edu
Budget Analyst
571-402-3789

Tamra Koca
kocata@pwcs.edu
Budget Analyst
703-791-8763

Cathy Curley
curleyce@pwcs.edu
Executive Administrative Assistant I
571-374-6920