Payroll Office

The Payroll Office is responsible for the final payroll process that issues payment advices via direct deposit and payroll checks (if applicable) to all regular full-time, part-time, and temporary employees of the Prince William County School Board.

All payroll is processed and paid on a semi-monthly pay period schedule. Pay dates are the last work day on or before the 15th and on or before the last day of each month. The Prince William County School Board has determined that direct deposit of payroll is the most efficient and effective means of paying employees. Therefore, all employees are required to enroll in direct deposit. Payroll checks will be issued for an employee's first scheduled payroll in order to perform an electronic test to verify the employee's bank account information. Payroll checks will also be issued when employees change bank accounts or in some unusual circumstances.

All employees, except 10-month hourly employees and temporary employees, are compensated on a semi-monthly basis in 24 equal installments. These installments are paid on a current pay period basis. Ten-month hourly employees are compensated semi-monthly in 19 equal installments. These installments are paid on a previous pay period, or pay lag, basis. All leave, additional hourly pay, overtime, and non-standard supplemental pay are paid or processed on a previous pay period, or pay lag, basis.

The Payroll Office employs Payroll Specialists who process and verify payroll, input specifications from employee W-4, VA-4, and direct deposit forms, input one-time and most regular payroll deductions, set up many employee fringe benefits, and determine correct payments to be made to Payroll vendors. The office is also responsible for annually issuing W-2 Forms. Requests for specific payroll records from outside sources are also processed in Payroll.

The Supervisor of Payroll is directly responsible for all the activities of the Payroll Office. The Supervisor controls the setup of most pay events, deductions, and benefit plans as they impact the payroll process.

Virginia Retirement System (VRS) Employee Contributions and Your Summer Pay Statements

Employees who don't work over the summer months may notice that VRS Retirement and Group Life Insurance Fringe Benefits will not appear on their summer pay statements. PWCS will have already reported your entire salary for this school year to VRS. Also, employee contributions for VRS are suspended over the summer for 10- and 11-month employees, Bus Drivers and Bus Attendants, and Food Service workers paid September through June. All benefits payable to VRS will be paid with our June report to that agency. Your VRS fringe benefits and employee contributions for the new fiscal year will start again when you return to work for the new school year. Please contact the Benefits and Compensation Department at benefits@pwcs.edu or the Payroll Office PWCSPayrollOffice@pwcs.edu if you have questions.

W-4 Tax Withholding Estimator

The IRS has posted a helpful tool on their webpage that can assist with determining the correct federal income tax withholding amount. Access the IRS tax withholding estimator.

For payroll-related inquiries, you can contact the payroll office. Please note that we are unable to provide tax advice. You will need to contact a tax accountant or refer to www.irs.gov for tax-related inquiries.

Payroll Office

For general payroll inquiries and to submit direct deposit and tax forms, please email PWCSPayrollOffice@pwcs.edu.

For timecard inquiries, please contact your immediate supervisor or timekeeper at your location. For additional assistance, please email the UKG (Kronos) Team at kronos@pwcs.edu.

Finance Department, Office of Payroll
Prince William County Public Schools
P.O. Box 389
Manassas, VA 20108
Fax: 571-321-7394

Need to Verify Employment with PWCS?

Learn about Employment Verification

Payroll Staff

Stephanie Magee
mageesp@pwcs.edu
Supervisor
703-791-7449

Lauren Vance
vancela@pwcs.edu
Administrative Coordinator, Payroll
703-791-8140

Patricia Zelaya
zelayapb@pwcs.edu
Administrative Coordinator, Payroll
703-791-8748

Dee Dee Ayala
ayalabm@pwcs.edu
Lead Payroll Specialist
703-791-8749

Emily Sorto
sortoei@pwcs.edu
Payroll Specialist II
703-791-8747

Kelli Triplett
triplekd@pwcs.edu
Payroll Specialist II
703-791-8751

Announcements

Do It Yourself With ESS

PWCS provides access for all regular employees from any school division computer to Employee Self Service (ESS). The link to ESS is found by visiting the Staff in the top right-hand corner of the website. Directions are provided if you are a first time user for login, navigation, and access to documents. Payroll services available include viewing and printing previously issued pay statements and W-2 forms. Please use ESS to update your address if you move so your mail arrives promptly from school division offices.

Pay Dates for 2023 & 2024

2023 paydates 2024 paydates
January 13, 2023 January 15, 2024
January 31, 2023 January 31, 2024
February 15, 2023 February 15, 2024
February 28, 2023 February 29, 2024
March 15, 2023 March 15, 2024
March 31, 2023 March 29, 2024
April 14, 2023 April 15, 2024
April 28, 2023 April 30, 2024
May 15, 2023 May 15, 2024
May 31, 2023 May 31, 2024
June 15, 2023 June 14, 2024
June 30, 2023 June 28, 2024
July 14, 2023 July 15, 2024
July 31, 2023 July 31, 2024
August 15, 2023 August 15, 2024
August 31, 2023 August 30, 2024
September 15, 2023 September 13, 2024
September 29, 2023 September 30, 2024
October 13, 2023 October 15, 2024
October 31, 2023 October 31, 2024
November 15, 2023 November 15, 2024
November 30, 2023 November 29, 2024
December 15, 2023 December 13, 2024
December 29, 2023 December 31, 2024

Trying to Access Your Paystub?

Follow these instructions to access your paystub on ESS: