Schedule of Fees
Below are the most current fee schedules for PWCS. This information may also be downloaded via the following links:
Please take note that the Student Technician rate increased from $11 to $15 per hour as of July 1, 2023.
Room Rental Rates
Fees for Indoor Use
| Area | Nonprofit Rate (per hour) |
Commercial Rate (per hour) |
|---|---|---|
| Auditorium/Cafeteria, Elementary | $27.50 | $62.50 |
| Auditorium/Cafeteria, Middle | $38.50 | $137.50 |
| Auditorium/Cafeteria, High | $49.50 | $200 |
| Cafeteria w/ Kitchen, Elementary | $33 | $68.75 |
| Cafeteria w/ Kitchen, Middle | $44 | $150 |
| Cafeteria w/ Kitchen, High | $55 | $212.50 |
| Classroom, All Levels | $8 | $27.50 |
| Classroom, Double, All Levels | $15.50 | $55 |
| Gymnasium, 4,999 sq. ft. or less | $38.50 | $156.25 |
| Gymnasium, 5,000 sq. ft. or more | $49.50 | $218.75 |
| Gym, Auxiliary | $27.50 | $125 |
Please note that, for unlisted areas, organizations will be assessed a fee based upon the size of the space. For example, a library similar in size to a classroom will be charged at the classroom rate.
Parking Lots
| Area | Nonprofit (per day) |
Commercial (per day) |
|---|---|---|
| Parking Lot, Parking Vehicles Only (includes overflow parking requests) |
No Cost | No Cost |
| Parking Lot, All Other Activity | $27.50 | $625 |
Use of the lot for an activity other than parking vehicles will incur a fee. Additional permits, as mandated by the PWC government may also be required.
Fees for Accredited Classroom Instruction
| Area | Nonprofit (per class) |
Commercial (per class) |
|---|---|---|
| Applies to All Areas | $22.50 | $22.50 |
Educational rates only apply, as designated by PWCS, to accredited educational facilities (e.g., GMU, JMU, NOVA), providing classroom instruction only. Otherwise, the respective commercial or nonprofit rate will apply (fees/stipulations do not apply to PWCS-sponsored cohort classes).
Educational rates are charged per class taught, regardless of area or hours of use. If an educational institution will hold 5 daily classes in a single area for 3 hours per class, the total cost would be $22.50 x 5 classes = $112.50 per day.
Personnel Rates
Fees for Personnel
| Personnel | Rate (per hour) |
Description |
|---|---|---|
| Cafeteria Manager | $35 | Will apply when use of kitchen facilities are requested. Requires a separate contract. |
| Custodian | $35 | |
| Maintenance Tech | $42 | |
| Security | $35 | |
| Student Tech | $11 | Exclusive to high schools. Typically required for operation of audio/visual equipment, stage lights, etc. |
| Supervisor | $35 |
Special Fee Rates
Fees for Special Equipment
| Special Fee | Rate | Description |
|---|---|---|
| 1,000 Watt Spotlights | $10 | per hour |
| 2,000 Watt Spotlights | $20 | per hour |
| Stage Border Lights | $10 | per hour |
| Self-Contained, Sound | $20 | per hour |
| Built-In, Sound | $15 | per hour |
| Speaker or Microphones, (Additional) | $10 | per hour, per item |
| Piano | $10 | per hour |
| Electronic Scoreboard | $15 | per hour |
| Other Electronic Devices | $15 | per hour |
| Kitchen Equipment | $12 | per hour, per item |
Please note that schools are not obligated to permit access to such equipment.
Other Fees
Other Fees
| Fee Type | Description |
|---|---|
| Deposit | Not to exceed 15% of an estimated invoice |
| Late Payment Fee | 10% of invoice |
| No Show Fee | $60 & Any Applicable Personnel Fees |
| Special Trash Pickup | $200.00 |
Field Use Fees
Nonprofit Rental Rates
| Area | Fee | Description |
|---|---|---|
| Grass Fields (Baseball/Football/Lacrosse Practice/Soccer/Softball) |
$30 per Hour | Per Field |
| Artificial Turf Field | $90 per Hour | Per Field |
| Track | $50 per Hour or $250 per Day |
Cost does not include field use |
| Tennis Courts | $14 per Hour | Per Court |
| Outdoor Basketball Court | $28 per Hour | Per Court |
Commercial Rental Rates
| Area | Fee | Description |
|---|---|---|
| Grass Fields (Baseball/Football/Lacrosse Practice/Soccer/Softball) |
$45 per Hour | Per Field |
| Artificial Turf Field | $120 per Hour | Per Field |
| Track | $75 per Hour or $400 per Day |
Cost does not include field use |
| Tennis Courts | $28 per Hour | Per Court |
| Outdoor Basketball Court | $56 per Hour | Per Court |
Commercial organizations seeking use of the elementary or middle school athletic fields and areas will be charged at the same rates.
Field Use Seasonal Fees
Nonprofit Seasonal Rates
| Number of Teams | Fee | Description |
|---|---|---|
| One Team | $2,000 | Per Team |
| Two Teams | $1,500 | Per Team |
| Three or More Teams | $1,000 | Per Team |
Commercial Seasonal Rates
| Number of Teams | Fee | Description |
|---|---|---|
| One Team | $2,250 | Per Team |
| Two Teams | $1,750 | Per Team |
| Three or More Teams | $1,250 | Per Team |
Seasonal fees apply to a team wishing to reserve use of a field for a season. PWCS defines a season as a 90-day or 3-month consecutive period with no more than 6 hours of use per week. Please note that seasonal fees only cover the use of a single field.
Field Use Personnel and Special Equipment Fees
Personnel Fees for Athletic Rentals
| Staff | Fee | Description |
|---|---|---|
| Custodial | $35 per Hour | Two-hour minimum. For clean-up of trash and debris. |
| Supervisor | $35 per Hour | Two-hour minimum. To access/secure locked fields or provide supervision at school's discretion. |
Special Equipment Fees for Athletic Rentals
| Type | Fee | Description |
|---|---|---|
| Baseball Field Lights | $20 per Hour | Fee charged for use of field after dark. |
| Football Field Lights | $20 per Hour | Fee charged for use of field after dark. |
| Soccer Field Lights | $20 per Hour | Fee charged for use of field after dark. |
| Stadium Equipment (PA System, Scoreboard, Press Box) | $75 Access Fee | User shall have school-approved operator at an additional cost. |