Identification Badges
To ensure a safe environment for the children, parents, and staff that attend, work, and visit our schools in Prince William County, all full-time employees who work, visit school division facilities, or perform transportation duties and responsibilities are required to wear a photo identification badge.
- Full-Time Employees - All full-time employees will have their photo taken for their identification badge during their orientation. The Human Resources Department is responsible for preparing and issuing identification badges to all new hires, with the exception of personnel for the Transportation Department. Transportation takes their new employees' photos and issues their badges. Security and Crisis Readiness issues all replacement identification badges for full-time employees, with the appropriate supervisor's request.
- Retirement Opportunity Program Employees - Retiring employees who will be participating in the Retirement Opportunity Program (ROP) must surrender their employee identification badge and will be issued a specially designed ROP identification badge, which is valid for the duration of their ROP, as designated on their badge. Security and Crisis Readiness issues all identification badges for ROP employees, with the appropriate notification from the Human Resources Department.
- Temporary Employees - All temporary staff are required to wear an appropriately issued date-sensitive, impermanent identification badge while working in a school division facility or performing school transportation services. Temporary badges will be issued by the Temporary Employment office in the Human Resources Department.
Frequently Asked Questions
- What should I do until I receive my replacement badge?
- Employees should obtain some form of date-sensitive identification until the new ID badge is received. Use the same procedures outlined for visitors and obtain a visitor badge from the main office
- How long does it take to get a replacement badge?
- Under normal circumstances, it should only take a few days until a replacement badge is received. If it takes more than a week to receive your ID badge, please contact Security and Crisis Readiness to obtain the status of the badge.
- I was married/had a legal name change. How do I change the last name on my badge?
- If you need to change your name on your badge due to a recent marriage or a legal name change, send the old ID to Security and Crisis Readiness, with a note requesting the name to be changed. Be sure to legibly print your new last name and include to which school or department/office the new badge should be forwarded. Name changes are confirmed through the Human Resources Department, so if you have not submitted official paperwork, please do so prior to requesting the name be changed on your ID.
- I am a new employee. How long will it take to receive my badge?
- New full-time employees should receive their ID badge from Human Resources during their new employee orientation. If you do not receive your badge, please contact Human Resources Fingerprint sand Employee Mandates at 703-791-8958 or 703-791-8382.
- I have terminated employment, resigned, or retired from Prince William County Public Schools. What should I do with my ID badge?
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When an employee resigns, retires, or otherwise terminates employment with the school division or is granted an approved leave of absence that is expected to last longer than 12 weeks, the employee shall surrender the identification badge to the appropriate supervisor at their assigned location. Upon receipt of a surrendered ID, the supervisor or principal shall forward the badge to the Director of Security and Crisis Readiness. It will be noted the badge was returned, and it will then be destroyed. The manager or principal shall pursue collection of the ID in cases where an employee terminated employment without surrendering the badge.
When returning identification badges, please advise Security and Crisis Readiness that the person has resigned, retired, or was terminated and include their last date of employment if known.
As an additional measure, a reminder flyer and a postage-paid envelope addressed to Security and Crisis Readiness will be mailed in the exit packet sent from Human Resources to all employees who retire, resign, or are terminated. The identification badge may be placed in the envelope and mailed directly to Security and Crisis Readiness.
Contact
Phone: 703-791-8911