License Renewal for PWCS employees

When Do I Renew? How Do I Renew?

Electronic Payments now available for license renewal:

License Renewal Training Requirements

High-quality professional development offering new information, knowledge, and skills must be maintained using any of the eight options for license renewal for all renewable license holders.

Implementation of New External Credit and Digital License Renewal Process for PWCS

The External Credit Request

PWCS staff are now able to submit and track external credit requests in the professional learning catalog. License holders may use this method to obtain approval from your principal/advisor when you have completed activities outside of the professional learning catalog and you want to use them for license renewal. The External Credit Request replaces the manual process of submitting the paper renewal packet to your principal/advisor for approval. Once approved by your principal/advisor the external credit hours will appear on your professional learning transcript and may be used for your digital license renewal process when completed within your renewal period. This may include points earned through college coursework, conferences, curriculum development, educational projects, publications, mentorship/supervision or any other educational activity not offered through the Professional Learning Catalog.

The Digital License Renewal Application Process is now available!

The digital form found in PWCS Records will be available to 2023 license holders on January 3, 2023, when the license holder is only renewing a license and paying the license renewal fee electronically. Principals/Advisors will now use the External Credit Request approval process mentioned above in lieu of signing paper license renewal forms. All license holders are encouraged to use the digital license renewal process when possible.

Learn more about the External Credit Approval Process

Digital License Renewal Process Instructions

How to Submit Your License Renewal Packet for Review and Approval

License holders have 2 options for submitting a license renewal packet. Select the option that applies to your license renewal:

Option 1: I am currently employed by PWCS and I am only renewing a Virginia Department of Education issued license (updating your name and/or address will be included in this process for no additional fee) - Use the Digital License Renewal Process using PWCS Records.

Option 2: If any of the information below apply to you, you must submit a hard copy (paper) license renewal packet: Instructions on How to Submit a Hard Copy License Renewal Packet.

  1. I am renewing a license and making other licensure requests such as Adding an Endorsement, Adding a Degree, etc. You must submit a hard copy (paper) license renewal packet with an original, hand-written signature to the PWCS Office of Certification.
  2. I am renewing a license and paying the fee with a personal check, cashier's check or money order payable to the Treasurer of Virginia or paying electronically on the VDOE website online payment process (must submit a hard copy (paper) license renewal packet with an original, hand-written signature to the PWCS Office of Certification.
  3. I have retired from PWCS and I will be submitting a hard copy (paper) license renewal packet with supporting documentation for all points earned to the PWCS Office of Certification. (The External Credit Approval Process does not apply to retirees since all documentation for license renewal will be reviewed by a licensure specialist.) License holders who have retired and are no longer employed by PWCS must include a personal check, cashier's check or money order payable to "Treasurer of Virginia" with the license renewal packet.
  4. I answered "Yes" to any of the criminal history background questions for license renewal. You must submit a hard copy (paper) license renewal packet with an original, hand-written signature to the PWCS Office of Certification.

How many points do I need to renew a license?

  • Five-year renewable license holders must present 180 points for renewal and will be issued a ten-year renewable license. (This applies to licenses expiring 2022 and 2023.) License holders are only required to verify 180 points, additional points earned do not need to be included or verified with evidence for the license renewal process.
  • Ten-year renewable license holders must present 270 points for license renewal - Note: Pending the Administrative Process Act regulation updates. (This applies to licenses expiring 2028 or later) License holders are only required to verify 270 points, additional points earned do not need to be included or verified with evidence for the license renewal process.

How can I earn points for license renewal?

  • Use the Virginia Licensure Renewal Manual (Word) to learn more about the eight options available to earn points for license renewal, maximum points allowed for each option and examples of how to verify points earned.

How do I earn professional development points?

The PWCS Professional Learning Catalog provides professional development opportunities for license holders to earn points for license renewal. You must be logged into your PWCS Office 365 account to gain access. Once logged in, select "All Apps" and locate "PS-Professional Learning Catalog."

Some course offerings may offer college credit. If you need assistance on your log-in credentials, contact the Professional Learning Office at 703-791-7369.

TeacherDirect News

Teacher Direct - VDOE - this resource provides professional development activities and opportunities for learning. Some workshops, symposiums, and institutes offered have an associated fee and other options may be at no cost. Check out the opportunities for your subject area of interest and learn more about what is happening in Virginia to assist teachers in the classroom and increase knowledge in education.

TeacherDirect provides a direct line of communication with classroom teachers and educators. TeacherDirect includes information about new instructional resources created by VDOE staff as well as professional development, grant opportunities, and other information of special interest to teachers and their students.

Outside Resources

  • Virginia's Community of Learning
    A curriculum, instructional, technology and professional development resource for educators designed to support classroom and learning activities for teachers, students, administrators, parents, and future educators.

If you choose to use Option 1, college credit, all semester hours or credits must be earned through a Regionally Accredited Agency (Word).

Common Resources to Earn College Credit Online Include

Most Common License Renewal Mistakes

  • Packet sent to the VDOE in error. All packets must be sent to the PWCS Office of Certification.
  • Check made out incorrectly. Checks should be made payable to "Treasurer of Virginia"
  • Wrong year on check. Date of check must reflect current year.
  • Points under Option 8 listed as under 5 points. Activities must be 5 or more points.

Other Notes

  • The $50 fee covers all endorsements regardless of the number of endorsements reflected on a license.
  • Superintendent's License is a separate license and requires an additional fee of $50 to renew.

Links

Information Alert icon

It is the responsibility of the license holder to maintain a valid license issued by the Virginia Department of Education. Progress should be made each year towards license renewal requirements and reflected on the performance evaluation process accordingly. Non-compliance of license renewal requirements and deadlines may result in a recommendation for non-renewal of the contract or dismissal from a position.